Every empty spot costs money. Every missed call is a lost family. Frontdesk AI answers calls 24/7, books tours, handles parent questions, and enrolls students—all while your team sleeps.
For After-School Programs
Incoming Call...
Parent
"Hi, I need after-school care for my 7-year-old. Do you have spots available for the fall session?"
AI Receptionist
"Yes! We have spots in our 6-8 age group—includes homework help, activities, and snacks. Would you like to schedule a tour?"
✓ Tour Booked • Fall Session
You're losing enrollments every day you miss parent calls. Families reach out during work hours, tours get forgotten, and your staff can't keep up with inquiries while supervising kids.
A parent finds your program during their lunch break, calls at 12:30 PM, and gets voicemail. You're supervising activities and can't answer. By the time you call back at 4 PM, they've already enrolled with a program that responded immediately.
While you're helping a child with homework, four parent calls come in. Enrollment questions, schedule changes, tour requests, pickup time updates—you can't step away from the kids. Parents get frustrated waiting, and you lose enrollments to faster programs.
You schedule a program tour, prepare materials, and wait at the front desk. The family doesn't show up. You send one reminder text that gets no response. That's it—they're gone to another program. No second chance, no recovery, just wasted time and another enrollment slot unfilled.
One AI workforce that handles every touchpoint—from first inquiry to enrolled families
Parents visit your after-school program website at any hour. Frontdesk Chat answers instantly, explains program options, shares available spots, and schedules tours—all without human intervention.
Every call is answered instantly—absence notifications, enrollment questions, schedule changes. The AI understands context, updates attendance records, schedules callbacks, and escalates to staff only when needed.
When tours no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their child's grade and interests, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, tour, absence notification—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective and enrolled family.
Orchestrate the entire parent journey across email, voice, SMS, and web. Automatically coordinate follow-ups, tour reminders, and enrollment nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Tour confirmations, reminders, enrollment follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide parents through completion. When forms are submitted, they automatically trigger outbound automation sequences for orientation scheduling and onboarding workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your after-school program. Each agent handles different tasks—answering calls, enrolling families, handling registration questions. They work together 24/7 to fill your open spots faster.
Answers every call instantly—no voicemail, no missed families. Handles enrollment inquiries, schedules program visits, and creates parent support requests automatically.
Qualifies parent leads, shows available programs and pricing, answers questions about activities and enrollment dates instantly. Books program visits and captures contact info—all through your website chat, 24/7.
Sends personalized program visit confirmations, enrollment reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep parents engaged.
Pre-fills enrollment forms from CRM data. Guides parents through emergency contacts and medical information. Triggers automation workflows when submitted.
Automatically reaches out to parents at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost families and keep parents engaged.
Handles two-way SMS conversations with parents and guardians. Sends visit confirmations, pickup reminders, and answers questions about available programs via text—98% open rate.
Lets website visitors speak directly to your website about available programs. Click, talk, get answers about pricing, availability, and activities—no typing required. Perfect for mobile users browsing programs.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed parent and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by program, family, and enrollment status.
Parents don't submit tickets—they just call or text. Your AI recognizes support issues (billing questions, schedule changes, dietary needs, etc.), creates tickets, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a support issue was reported, if a program visit was booked—you know instantly.
Follow one parent from phone call to enrollment—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, child's age, $450 budget, September start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the visit is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the visit. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her child's age, her $450 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled visit. She loves the program. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-visit follow-up emails get queued, the enrollment application form is ready to send, and qualification workflows begin. All happening automatically—you're just showing the facility.
Alex just finished the visit. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and the program she just saw. The AI guides her through emergency contact and medical information right on her phone. When she submits it, you're immediately notified. The enrollment process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the program. She has a question about the snack policy. She calls. The AI answers instantly, recognizes her from your CRM, remembers her visit and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex completes enrollment. The system automatically sends welcome emails, first day instructions, and program guidelines. Her child is officially starting in September.
Her child just started the program. She has questions: "What time is pickup tomorrow?" "What activities are planned this week?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's work schedule changed. She needs to update authorized pickup contacts. It's 8:30 PM on a Wednesday. She can call, text, or chat—whichever she prefers. The AI answers instantly, updates the information in the system, and confirms the change. Alex doesn't have to wait for business hours or fill out forms. She just describes what needs updating, and it's handled.
There's a Halloween party this Friday. Alex gets notified automatically—email, text, or both, your choice. The system sends program announcements, event reminders, schedule updates, and important notices. Parents stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex re-enrolls for the next school year. She had a great experience—her child loved the activities, staff was supportive, and questions were answered instantly. The same AI that helped her find the program kept her happy as a parent. That's the full journey: inquiry to enrollment to retention.
Everything you need to know about using Frontdesk for your after-school program
Yes. The AI answers calls 24/7, qualifies interested families, checks program availability, and books tours—all while your team sleeps. No more missed enrollment opportunities at 9 PM.
The AI answers common parent questions about program details, activities, snacks, pickup times, and safety protocols. For complex inquiries, it collects all details and routes them to your staff. Urgent matters can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before facility tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed tours.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books facility tours instantly—no back-and-forth emails needed.
After tours, families automatically receive an enrollment form that's pre-filled with their info from the CRM. The AI guides them through emergency contacts, medical information, and pickup authorization. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Procare, Brightwheel, Kangarootime, and others. All data syncs automatically—families, tours, enrollments, and parent communications.
Absolutely. The AI knows all your locations, program capacity, age groups, and activities. It can route calls based on location, handle multi-site inquiries, and manage enrollment across all facilities simultaneously.
The AI handles late pickup notifications, verifies authorized pickup persons, and can coordinate with parents running behind. For true emergencies involving child safety or health, it immediately escalates to your on-site staff.
Pricing is based on your program size and call volume. Most after-school programs see ROI within the first month from reduced no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing enrollment calls at 6 PM. Start filling spots while you focus on kids.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."