Every empty time slot costs money. Every missed call is a lost birthday party booking. Frontdesk AI answers calls 24/7, books parties, answers parent questions, and confirms reservations—all while your team sleeps.
For Birthday Party Venues
Incoming Call...
Parent
"Hi, I need a party venue for my daughter's 8th birthday. Do you have anything available next Saturday?"
AI Receptionist
"Yes! We have the Rainbow Room available—holds 20 kids, $450 for 2 hours. Would you like to book it?"
✓ Party Booked • Rainbow Room
You're losing bookings every day your party rooms sit empty. Parents call at midnight, no-shows waste your time, and your staff can't keep up. There's a better way.
A parent finds your venue at 11 PM, calls, and gets voicemail. By the time you check messages in the morning, they've already booked with another venue that answered instantly.
While you're hosting a party, three more calls come in. Booking inquiries, package questions, theme requests—you can't be everywhere at once. Parents get frustrated waiting, and you lose bookings.
You clear your schedule, prep the party room, and show up. They don't. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty weekend slot.
One AI workforce that handles every touchpoint—from first inquiry to booked party
Parents visit your website at any hour searching for the perfect party venue. Frontdesk Chat answers instantly, asks about party size and theme preferences, shows available dates, and books parties—all without human intervention.
Every call is answered instantly—party inquiries, add-on requests, rescheduling, dietary restrictions. The AI understands context, updates bookings, collects special requests, and escalates to humans only when needed.
When parents request quotes but don't book, Frontdesk Outbound automatically calls to answer questions and secure the booking. The AI references the original conversation, knows their preferences, and completes the reservation—all while updating your CRM and calendar.
Every interaction—chat, call, booking, add-on request—automatically creates and updates customer profiles in your CRM. No manual data entry. No missed information. One complete view of every customer and their party history.
Orchestrate the entire customer journey across email, voice, SMS, and web. Automatically coordinate follow-ups, party reminders, and re-engagement sequences based on behavior and booking history.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Party confirmations, reminders, thank you notes, and re-booking campaigns—all orchestrated by Marketing Automation.
Smart party booking forms that pre-fill from CRM data and guide parents through completion. When forms are submitted, they automatically trigger confirmation sequences and collect additional details like dietary restrictions and party themes.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your party venue. Each agent handles different tasks—answering calls, booking parties, handling special requests. They work together 24/7 to fill your calendar faster and delight more families.
Answers every call instantly—no voicemail, no missed bookings. Handles party inquiries, checks venue availability, books party packages, and takes special requests automatically.
Qualifies party leads, shows available dates and party packages, answers questions about themes, guest capacity, and add-ons instantly. Books parties and captures parent contact info—all through your website chat, 24/7.
Sends personalized party confirmations, pre-party reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged and excited.
Pre-fills party booking forms from CRM data. Guides parents through party package selection, guest count, and theme preferences. Triggers automation workflows when submitted.
Automatically reaches out to party leads at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost bookings and keep families engaged.
Handles two-way SMS conversations with parents and families. Sends party confirmations, day-of reminders, and answers questions about themes, add-ons, and arrival times via text—98% open rate.
Lets website visitors speak directly to your website about available party dates. Click, talk, get answers about pricing, availability, and party themes—no typing required. Perfect for mobile users browsing party options on-the-go.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed party booking and family data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by date, party package, and booking status.
Families don't submit requests—they just call or text. Your AI recognizes special requests (extra time, dietary needs, theme changes, etc.), creates internal tasks, triages by priority, and notifies the right party coordinator automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a special request was made, if a party was booked—you know instantly.
Follow one parent from phone call to booked party—see how every system works together
Alex calls at 2 AM planning her daughter's birthday. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, Adventure Room interest, $450 budget, March 15th party date, 20 kids, age 7. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the visit. Instant confirmation—no waiting.
The moment the visit is scheduled, the system springs into action. Confirmation emails, reminder texts, follow-ups, and booking forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the visit. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her Adventure Room interest, her $450 budget, 20 kids expected. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled visit. She loves the Adventure Room. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-visit follow-up emails get queued, the party booking form is ready to send, and confirmation workflows begin. All happening automatically—you're just showing the venue.
Alex just finished the visit. She's walking to her car when her phone buzzes. It's a party booking form from Frontdesk Forms—already filled with her name, email, and the room she just saw. The AI guides her through party date selection and guest count right on her phone. When she submits it, you're immediately notified. The booking process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the party. She has a question about decorations. She calls. The AI answers instantly, recognizes her from your CRM, remembers her visit and booking, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex confirms the booking. The system automatically sends confirmation emails, party day instructions, and setup guidelines. Alex's daughter's birthday is officially happening.
The party is tomorrow. Alex has last-minute questions: "What time can we arrive?" "Can we bring cupcakes?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
It's party day. Alex needs to extend for an extra hour. It's 4:30 PM during the party. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the request, checks availability for an extension, and confirms it immediately. Alex doesn't have to wait or track someone down. She just asks, and it's handled.
A few days after the party, Alex gets a follow-up message asking how everything went. The system sends thank you emails, requests for reviews, special offers for future bookings, and satisfaction surveys. Customers stay engaged without you sending individual messages. Everything happens automatically.
Six months later, Alex books again for her son's birthday. She had a great experience—everything was seamless, questions were answered instantly, and her daughter's party was perfect. The same AI that helped her find the venue kept her happy as a customer. That's the full journey: inquiry to booking to repeat business.
Everything you need to know about using Frontdesk for your party venue
Yes. The AI answers calls 24/7, checks party room availability, discusses packages and pricing, and books parties—all while you're closed. No more missed bookings from parents calling at 10 PM.
The AI processes rescheduling requests automatically, collects all details (new date, guest count changes, add-ons), and updates your calendar instantly. It applies your cancellation policy and can immediately offer the open slot to waitlisted families.
Yes. The system automatically sends confirmation emails and reminder texts before parties. It collects final guest counts, confirms food allergies, and answers last-minute questions—keeping parents informed and reducing cancellations.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time room availability, prevents double-bookings, and reserves time slots instantly—no back-and-forth phone tag needed.
The AI walks parents through your party packages, suggests add-ons like extra activities or upgraded food options, and calculates pricing automatically. When families choose their package, you receive a complete booking summary with all customizations and special requests.
Yes. Frontdesk integrates with most booking platforms including Pike13, Mindbody, Square Appointments, and others. All data syncs automatically—party bookings, guest counts, payments, and customer information.
Absolutely. The AI knows all your party rooms, capacity limits, available themes, and pricing for each space. It can suggest the best room based on guest count and party type, and manage multiple locations if you have several venues.
The AI can send secure payment links for deposits and final payments, track which families have paid, and send friendly reminders for outstanding balances. It integrates with your payment processor to keep everything organized.
Pricing is based on your venue size and call volume. Most party venues see ROI within the first month from increased bookings and reduced staff time on the phone. Contact us for a custom quote.
Stop missing party bookings after hours. Start filling your calendar while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."