Every open spot costs tuition. Every missed call is a lost enrollment. Frontdesk AI answers calls 24/7, books campus visits, handles parent inquiries, and secures enrollments—all while your admissions team sleeps.
For Boarding Schools
Incoming Call...
Parent
"Hi, I'm looking for a boarding school for my daughter. Do you have openings for 9th grade?"
AI Receptionist
"Yes! We have spots available in our 9th grade class. Our tuition is $52,000/year. Would you like to schedule a campus visit?"
✓ Campus Visit Booked • Grade 9
You're losing qualified families every day while seats stay empty. Parents call at 9 PM researching schools, campus visits get missed, and your admissions team can't keep up with inquiries.
A family finds your school at 10 PM while comparing boarding options, calls to learn more, and gets voicemail. By morning, they've already scheduled campus visits with three competitors who answered immediately.
While you're conducting a campus tour, five more parent inquiries come in. Financial aid questions, academic program details, boarding life concerns—you can't be everywhere at once. Families get frustrated waiting, and you lose enrollment opportunities.
You prepare the campus tour, coordinate faculty meetings, and block your afternoon. The family doesn't show. You send one follow-up email that gets ignored. They're gone—no second chance, no enrollment, just wasted time and another empty seat for the semester.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents research boarding schools at any hour. Frontdesk Chat answers instantly, qualifies student needs, shares academic programs, and books campus visits—all without human intervention.
Every call is answered instantly—campus visit inquiries, parent questions, student support requests. The AI understands context, schedules appointments, coordinates with staff, and escalates to humans only when needed.
When families miss campus visits, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their student's needs, and books a new visit—all while updating your CRM and calendar.
Every interaction—chat, call, campus visit, application inquiry—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective family and enrolled student.
Orchestrate the entire admissions journey across email, voice, SMS, and web. Automatically coordinate follow-ups, campus visit reminders, and nurturing sequences based on family behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Campus visit confirmations, reminders, follow-ups, and admissions nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for testing coordination and admissions workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your boarding school. Each agent handles different tasks—answering calls, scheduling campus visits, supporting parent inquiries. They work together 24/7 to streamline admissions and enrollment.
Answers every parent call instantly—no voicemail, no missed inquiries. Handles admissions questions, schedules campus visits, and coordinates student interviews automatically.
Qualifies prospective families, provides information about academic programs and tuition, answers questions about campus facilities and enrollment requirements instantly. Books campus visits and captures family contact info—all through your website chat, 24/7.
Sends personalized campus visit confirmations, application deadline reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged through the enrollment process.
Pre-fills admissions applications from CRM data. Guides families through academic records and testing requirements. Triggers automation workflows when application is submitted for review.
Automatically reaches out to prospective families at the right time. Makes outbound calls to missed campus visit appointments, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to re-engage families and guide them through enrollment.
Handles two-way SMS conversations with prospective families and current parents. Sends campus visit confirmations, application deadline reminders, and answers questions about academic programs and tuition via text—98% open rate.
Lets website visitors speak directly to your website about academic programs and admissions. Click, talk, get answers about tuition, enrollment requirements, and campus life—no typing required. Perfect for busy parents researching boarding school options.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospective family and current student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by student, grade level, and enrollment status.
Parents and students don't submit forms—they just call or text. Your AI recognizes support needs (dorm issues, schedule conflicts, health services, etc.), creates support tickets, triages by urgency, and notifies the right administrative staff automatically.
Watches every conversation and alerts you when it matters. If a family expressed concerns, if a student support issue was reported, if a campus visit was scheduled—you know instantly.
Follow one family from inquiry call to enrolled student—see how every system works together
Jennifer calls at 9:45 PM, looking for boarding school options for her daughter. The AI answers instantly—no voicemail, no missed call.
As Jennifer talks, the AI captures everything: parent name, phone, daughter Alex in 9th grade, interested in STEM programs and athletics, looking to start Fall 2024. Saved to CRM automatically—no forms, no typing.
Jennifer says "Yes!" The AI checks your calendar, finds Thursday at 10 AM, and books the campus visit and interview. Instant confirmation—no waiting.
The moment the campus visit is booked, the system springs into action. Confirmation emails, reminder texts, application forms, and follow-ups—all happening automatically.
Jennifer's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to her evening. Meanwhile, a reminder email is already scheduled for Wednesday. No one had to remember to send it.
Thursday morning, Jennifer's stuck in traffic. She completely missed the campus visit. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark the Martinez family as a no-show, the system springs into action. It remembers everything: the 9:45 PM phone call, Alex's 9th grade placement, interest in STEM programs. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Jennifer's phone rings. It's the second call from your AI. She finally has a moment—just finished weekend errands. She answers. The AI remembers their entire conversation from Thursday night. "Hi Jennifer, I noticed we missed you on Thursday. Would you like to reschedule your campus visit?" Jennifer apologizes, explains the traffic, and picks a new time. The calendar updates automatically. No one had to do anything.
The Martinez family shows up for the rescheduled visit. Alex loves the campus—the dorms, the STEM labs, the athletics facilities. You mark the visit complete in your CRM. The moment you click "Complete," the system springs into action: application forms get sent, testing coordination begins, and financial aid information is queued. All happening automatically—you're just giving the campus tour.
Jennifer just finished the campus tour. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and Alex's information. The AI guides her through academic records and medical forms right on her phone. When she submits it, you're immediately notified. The admissions process begins automatically—all without you lifting a finger.
Jennifer's at work, thinking about the tuition. She has a question about financial aid options. She calls. The AI answers instantly, recognizes her from your CRM, remembers her campus visit and application, and is ready to help—no hold time, no voicemail, no missed calls. Jennifer gets her answer in seconds.
With financial aid approved, Alex is officially enrolled for Fall 2024. The system automatically sends welcome packets, dorm assignment information, and orientation schedules. Alex is starting boarding school.
It's two weeks before Alex arrives. Jennifer has questions: "What should Alex bring?" "What's the move-in day schedule?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's dorm room heater isn't working. It's 9:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, creates a facilities ticket, and schedules it for Monday morning. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a Homecoming Weekend this Saturday. Parents and students get notified automatically—email, text, or both, your choice. The system sends campus announcements, event reminders, break schedules, and academic updates. Families stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex re-enrolls for sophomore year. The family had a great experience—support was always quick, questions were answered instantly, and they felt connected to the community. The same AI that helped them find the school kept them engaged as families. That's the full journey: inquiry to enrollment to re-enrollment.
Everything you need to know about using Frontdesk for your boarding school
Yes. The AI answers calls 24/7, qualifies prospective families, discusses academic programs, and books campus visits—all while your admissions team sleeps. No more missed opportunities from parents calling at 2 AM.
The AI creates support tickets automatically, collects all details (student name, concern description, urgency), and routes them to your student services team. Emergency situations can be escalated immediately to on-duty staff.
Yes. The system automatically sends confirmation emails and reminder texts before campus visits. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books campus visits instantly—no back-and-forth emails needed.
After campus visits, families automatically receive application information that's pre-filled with their info from the CRM. The AI guides them through testing requirements and academic records submission. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Blackbaud, Veracross, FACTS, and others. All data syncs automatically—prospective families, campus visits, applications, and student support requests.
Absolutely. The AI knows all your grade levels, available openings, tuition rates, and academic programs. It can route calls based on division, handle school-wide inquiries, and manage multiple campuses simultaneously.
The AI handles urgent parent calls 24/7, verifies parent identity, and can coordinate with dorm staff or health center. For true emergencies, it immediately escalates to your on-duty administrator.
Pricing is based on your enrollment size and call volume. Most schools see ROI within the first month from reduced no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing inquiries at 2 AM. Start enrolling families while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."