Every empty class spot costs money. Every missed call is a lost member. Frontdesk AI answers calls 24/7, books trial sessions, handles membership questions, and signs up new members—all while you focus on training.
For Bootcamp Gyms
Incoming Call...
New Lead
"Hi, I'm interested in trying a class. What times do you have available this week?"
AI Receptionist
"Great! We have spots in our 6 AM HIIT class and 6 PM strength session tomorrow. Would you like me to book your free trial class?"
✓ Trial Class Booked • 6 AM HIIT
You're losing new members every day you miss calls. Prospects text at 9 PM, no-shows waste your coach's time, and your front desk can't keep up. There's a better way.
Someone sees your Instagram post at 10 PM, calls to book a trial class, and gets voicemail. By the time you call back in the morning, they've already joined the gym down the street who answered.
While coaching a session, three calls come in. Trial class bookings, membership questions, schedule changes—you can't run class and answer the phone. Leads get frustrated waiting, and you lose sign-ups.
You reserve a spot, prep the workout plan, and show up. They don't. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no conversion, just wasted time and another empty spot.
One AI workforce that handles every touchpoint—from first inquiry to membership signup
Prospects visit your gym website at any hour. Frontdesk Chat answers instantly, qualifies leads, shares class schedules, and books intro sessions—all without human intervention.
Every call is answered instantly—class bookings, cancellations, membership questions, schedule inquiries. The AI understands context, manages waitlists, handles rescheduling, and escalates to trainers only when needed.
When prospects no-show for intro classes, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their fitness goals, and books a new session—all while updating your CRM and calendar.
Every interaction—chat, call, class booking, membership inquiry—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every prospect and member.
Orchestrate the entire prospect journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-class confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart membership applications that pre-fill from CRM data and guide prospects through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and payment setup workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your bootcamp gym. Each agent handles different tasks—answering calls, booking intro sessions, handling member requests. They work together 24/7 to fill your class spots faster.
Answers every call instantly—no voicemail, no missed opportunities. Handles membership inquiries, books free intro sessions, and creates member support tickets automatically.
Qualifies fitness leads, shows class schedules and membership pricing, answers questions about training programs and boot camp intensity instantly. Books free intro sessions and captures contact info—all through your website chat, 24/7.
Sends personalized intro session confirmations, class reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep leads engaged and convert to members.
Pre-fills membership registration forms from CRM data. Guides new members through health history and emergency contact verification. Triggers automation workflows when submitted.
Automatically reaches out to leads at the right time. Makes outbound calls to intro session no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep fitness prospects engaged.
Handles two-way SMS conversations with fitness prospects and current members. Sends class confirmations, workout reminders, and answers questions about training schedules via text—98% open rate.
Lets website visitors speak directly to your website about bootcamp classes. Click, talk, get answers about class times, membership options, and trainer specialties—no typing required. Perfect for mobile users browsing fitness programs.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed fitness lead and member data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by lead status, class interest, and membership level.
Members don't submit tickets—they just call or text. Your AI recognizes facility issues (broken equipment, AC problems, etc.), creates tickets, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a lead was frustrated, if equipment was reported broken, if an intro session was booked—you know instantly.
Follow one prospect from phone call to first class—see how every system works together
Alex calls at 2 AM after finishing her night shift. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, morning class preference, $149 budget, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your schedule, finds Saturday at 6 AM, and books it. Instant confirmation—no waiting.
The moment the trial class is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and membership forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to bed. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex overslept. She completely forgot about the trial class. You're checking your schedule, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her morning class interest, her $149 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled trial class. She loves the workout. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-class follow-up emails get queued, the membership enrollment form is ready to send, and conversion workflows begin. All happening automatically—you're just coaching the class.
Alex just finished the class. She's walking to her car when her phone buzzes. It's a membership enrollment form from Frontdesk Forms—already filled with her name, email, and the membership she wants. The AI guides her through emergency contact and medical information right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the gym. She has a question about the class schedule. She calls. The AI answers instantly, recognizes her from your CRM, remembers her trial class and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
After confirming the schedule works, Alex signs up for the unlimited membership. The system automatically sends welcome emails, class schedules, and member portal access. Alex's officially a member.
Alex just finished work. She has questions: "Can I book Thursday's class?" "What time is the strength training session?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's payment card is expiring. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, updates her payment information, and confirms the next billing date. Alex doesn't have to wait for business hours or fill out forms. She just describes what she needs, and it's handled.
There's a member fitness challenge this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends gym announcements, event reminders, class updates, and community news. Members stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex is still a member. She had a great experience—questions were answered instantly, booking was effortless, and she felt connected to the community. The same AI that helped her join kept her engaged as a member. That's the full journey: prospect to member to retention.
Everything you need to know about using Frontdesk for your bootcamp gym
Yes. The AI answers calls 24/7, qualifies prospects, checks class availability, and books trial sessions—all while you're training or sleeping. No more missed sign-ups at 10 PM.
The AI handles cancellation requests professionally, collects all details (member name, reason, last class date), and can offer retention incentives like class package adjustments. It routes urgent concerns to your team immediately.
Yes. The system automatically sends confirmation emails and reminder texts before trial classes. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed trials and converting them into members.
Yes. Integrates with Google Calendar, Outlook, Mindbody, and most gym management systems. The AI checks real-time class capacity and books sessions instantly—no back-and-forth texts needed.
After trial classes, prospects automatically receive membership options that are pre-filled with their info from the CRM. The AI explains pricing packages and collects payment details. When they sign up, you're notified immediately.
Yes. Frontdesk integrates with most systems including Mindbody, Zen Planner, Wodify, and others. All data syncs automatically—leads, class bookings, memberships, and member inquiries.
Absolutely. The AI knows all your locations, class schedules, trainer specialties, and pricing. It can route calls based on location, handle multi-gym inquiries, and manage several facilities simultaneously.
The AI collects member injury information and medical history during onboarding, logs modification requests, and can coordinate with trainers for personalized workout adjustments. For serious medical concerns, it immediately escalates to your staff.
Pricing is based on your gym size and call volume. Most bootcamp gyms see ROI within the first month from reduced no-shows and increased membership conversions. Contact us for a custom quote.
Stop missing trial class sign-ups at 5 AM. Start enrolling members while you train.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."