Every missed call is a lost event. Every delayed quote is a customer going to your competitor. Frontdesk AI answers calls 24/7, provides instant quotes, checks inventory availability, and books reservations—all while you focus on delivering perfect events.
Event Furniture Rentals
Incoming Call...
Event Planner
"Hi, I need 20 round tables and 200 chairs for a wedding next Saturday. Are they available?"
AI Receptionist
"Perfect! We have everything available. That's 20 60-inch rounds with white linens and 200 white chiavari chairs—$2,850 total. Should I reserve them for you?"
✓ Reservation Confirmed • $2,850
You're losing revenue every day your inventory sits idle. Event planners call at midnight, last-minute inquiries get missed, and your team can't handle peak season demand. There's a better way.
An event planner finalizing details at 10 PM calls for a quote on 100 chairs and 20 tables. They get voicemail. By morning, they've already booked with a competitor who answered immediately.
While you're loading a delivery truck, five more calls come in. Availability questions, pricing requests, delivery time confirmations—you can't be everywhere at once. Customers get frustrated waiting, and you lose bookings.
A client calls for a detailed quote on ceremony seating and reception tables. You promise to call back in an hour but get slammed with deliveries. By the time you follow up, they've already secured inventory elsewhere. Another booking gone.
One AI workforce that handles every touchpoint—from first inquiry to confirmed rental
Event planners visit your website at any hour. Frontdesk Chat answers instantly, qualifies inquiries, shows available inventory, and books consultations—all without human intervention.
Every call is answered instantly—damage reports, rental inquiries, delivery questions. The AI understands context, creates orders, schedules deliveries, and escalates to humans only when needed.
When consultations no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their event requirements, and books a new consultation—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, service request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every customer and event.
Orchestrate the entire customer journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart rental quote requests that pre-fill from CRM data and guide event planners through completion. When forms are submitted, they automatically trigger outbound automation sequences for quote generation and approval workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your event rental business. Each agent handles different tasks—answering calls, booking event consultations, handling delivery requests. They work together 24/7 to fill your calendar faster.
Answers every call instantly—no voicemail, no missed events. Handles rental inquiries, books event consultations, and creates delivery tickets automatically.
Qualifies event leads, shows available inventory and pricing, answers questions about delivery options and event dates instantly. Books event consultations and captures contact info—all through your website chat, 24/7.
Sends personalized event consultation confirmations, delivery reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep event planners engaged.
Pre-fills event quote forms from CRM data. Guides customers through guest count and event type verification. Triggers automation workflows when submitted.
Automatically reaches out to event planners at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost quotes and keep customers engaged.
Handles two-way SMS conversations with event planners and current customers. Sends consultation confirmations, delivery reminders, and answers questions about available inventory via text—98% open rate.
Lets website visitors speak directly to your website about available inventory. Click, talk, get answers about pricing, availability, and delivery options—no typing required. Perfect for mobile users planning events.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed customer and event data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by event type, date, and quote status.
Customers don't submit tickets—they just call or text. Your AI recognizes service issues (damaged chair, missing table, pickup delays, etc.), creates tickets, triages by urgency, and notifies the right crew members automatically.
Watches every conversation and alerts you when it matters. If a customer was frustrated, if a delivery issue was reported, if an event consultation was booked—you know instantly.
Follow one customer from phone call to confirmed booking—see how every system works together
Alex calls at 9:47 PM about her daughter's wedding. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, wedding event, 150 guests, chiavari chairs, $2,850 quote, June 15th date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Tuesday at 2 PM, and books it. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and contract forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to planning. Meanwhile, a reminder email is already scheduled for Monday. No one had to remember to send it.
Tuesday afternoon, Alex is stuck in a work meeting. She completely forgot about the consultation. You're at your showroom, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 9:47 PM phone call, her wedding event, her 150 guest count, her $2,850 quote. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the second call from your AI. She's finally free—just got out of her morning meetings. She answers. The AI remembers their entire conversation from last night. "Hi Alex, I noticed we missed you yesterday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled consultation. She loves the chiavari chairs. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-consultation follow-up emails get queued, the rental contract is ready to send, and payment workflows begin. All happening automatically—you're just showing the inventory.
Alex just finished the consultation. She's walking to her car when her phone buzzes. It's a rental contract from Frontdesk Forms—already filled with her name, email, and the package she just selected. The AI guides her through event details and delivery information right on her phone. When she submits it, you're immediately notified. The booking process begins automatically—all without you lifting a finger.
Alex is at home, thinking about the wedding setup. She has a question about adding cocktail tables. She calls. The AI answers instantly, recognizes her from your CRM, remembers her consultation and contract, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With the cocktail tables added to her order, Alex confirms the booking and pays her deposit. The system automatically sends confirmation emails, delivery schedules, and setup instructions. Alex's wedding is officially booked.
The wedding is five days away. She has questions: "What time does delivery start?" "Do you provide setup services?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
The wedding is tomorrow. Alex just realized she needs 10 more chairs for unexpected guests. It's 9:30 PM on a Friday. She can call, text, or chat—whichever she prefers. The AI answers instantly, checks inventory, confirms availability, and updates her order. Alex doesn't have to wait for business hours or panic. She just describes what she needs, and it's handled.
It's wedding day. Alex gets notified automatically—text message with driver details and ETA. The system sends delivery updates, setup confirmations, pickup reminders, and important notifications. Customers stay informed without you sending individual messages. Everything happens automatically.
Almost a year later, Alex books again for her anniversary party. She had an amazing experience—delivery was flawless, questions were answered instantly, and she felt supported through the entire process. The same AI that helped her book the wedding kept her happy as a customer. That's the full journey: inquiry to booking to loyal repeat customer.
Everything you need to know about using Frontdesk for your event furniture rental business
Yes. The AI answers calls 24/7, checks inventory availability, provides quotes, and books reservations—all while your team sleeps. No more missed opportunities from weekend wedding planners calling at midnight.
The AI processes modification requests automatically, collects all details (event date, item changes, guest count updates), and updates your inventory system. Urgent changes can be escalated immediately to your team.
Yes. The system automatically sends confirmation emails and reminder texts before showroom visits and venue consultations. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books showroom visits and venue consultations instantly—no back-and-forth emails needed.
After consultations, clients automatically receive detailed quotes that are pre-filled with their event details from the CRM. The AI guides them through item selection, delivery options, and setup preferences. When they accept, you're notified immediately.
Yes. Frontdesk integrates with most rental management systems including Rentalworks, Point of Rental, EZRentOut, and others. All data syncs automatically—inquiries, reservations, quotes, and delivery schedules.
Absolutely. The AI knows all your inventory—chiavari chairs, farm tables, linens, and specialty items. It can suggest wedding packages, corporate event bundles, and handle custom orders simultaneously across all your product lines.
The AI handles delivery confirmations 24/7, verifies event details, and coordinates pickup times with clients. For day-of changes or urgent requests, it immediately escalates to your logistics team.
Pricing is based on your inventory size and call volume. Most chair and table rental companies see ROI within the first month from reduced no-shows and increased booking conversions. Contact us for a custom quote.
Stop missing bookings at 2 AM. Start confirming events while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."