Every missed call is a lost event booking. Every delayed response means clients go elsewhere. Frontdesk AI answers inquiries 24/7, schedules consultations, handles event details, and books clients—all while you focus on creating unforgettable experiences.
Event Planning
Incoming Call...
Client Inquiry
"Hi, I need help planning a corporate gala for 200 guests in June. Are you available?"
AI Receptionist
"Absolutely! We specialize in corporate events. I have availability in June. Would you like to schedule a consultation to discuss your vision?"
✓ Consultation Booked • June 15
You're losing high-value events every day because inquiries go unanswered. Clients call at 9 PM with urgent requests, no-shows waste your consultation slots, and your team can't keep up with peak season volume.
A bride finds your portfolio at 10 PM, calls with questions about her wedding date, and gets voicemail. By morning, she's already booked a consultation with a competitor who answered immediately.
While you're meeting with a client about their corporate gala, five more calls come in. Venue questions, vendor confirmations, budget inquiries—you can't juggle everything. Prospects get frustrated waiting, and you lose bookings.
You block out an hour, prepare your presentation, and wait. They don't show. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another lost booking.
One AI workforce that handles every touchpoint—from first inquiry to event completion
Potential clients visit your website at any hour. Frontdesk Chat answers instantly, qualifies leads, checks venue availability, and books consultations—all without human intervention.
Every call is answered instantly—vendor coordination, client questions, event changes. The AI understands context, creates task assignments, schedules follow-ups, and escalates to humans only when needed.
When consultations no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their event preferences, and books a new consultation—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, change request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every client and event.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart event booking forms that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for proposal generation and contract workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your event planning business. Each agent handles different tasks—answering calls, booking consultations, handling client requests. They work together 24/7 to convert more inquiries into booked events.
Answers every call instantly—no voicemail, no missed opportunities. Handles event inquiries, books planning consultations, and captures client requests automatically.
Qualifies event leads, shares service packages and pricing, answers questions about venue options and event dates instantly. Books consultations and captures client info—all through your website chat, 24/7.
Sends personalized consultation confirmations, event date reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep clients engaged.
Pre-fills event proposals from CRM data. Guides clients through event details and service selections. Triggers automation workflows when submitted.
Automatically reaches out to clients at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep clients engaged.
Handles two-way SMS conversations with event clients and potential customers. Sends consultation confirmations, event date reminders, and answers questions about packages via text—98% open rate.
Lets website visitors speak directly to your website about event services. Click, talk, get answers about pricing, availability, and packages—no typing required. Perfect for mobile users browsing services.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed client and event data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by client, event type, and lead status.
Clients don't submit task requests—they just call or text. Your AI recognizes client needs (venue change, menu update, timeline revision, etc.), creates tasks, triages by urgency, and notifies the right team members automatically.
Watches every conversation and alerts you when it matters. If a client was concerned, if an urgent request was made, if a consultation was booked—you know instantly.
Follow one client from inquiry to booked event—see how every system works together
Alex calls at 2 AM about her wedding. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, wedding event, 150 guests, June 14th date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and proposal forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the consultation. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her wedding event, her 150 guests. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled walkthrough. She loves the venue. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-consultation follow-up emails get queued, the proposal form is ready to send, and booking workflows begin. All happening automatically—you're just showing the venue.
Alex just finished the walkthrough. She's walking to her car when her phone buzzes. It's an event proposal from Frontdesk Forms—already filled with her name, email, and the event details she just discussed. The AI guides her through catering preferences and budget details right on her phone. When she submits it, you're immediately notified. The booking process begins automatically—all without you lifting a finger.
Alex is at work, thinking about her wedding. She has a question about the bar service options. She calls. The AI answers instantly, recognizes her from your CRM, remembers her walkthrough and proposal, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex signs the event contract. The system automatically sends welcome emails, event timeline details, and vendor coordination guides. Alex's wedding is officially booked.
Alex is planning her wedding. She has questions: "Can we change the menu selection?" "What time should vendors arrive?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's guest count increased to 165. It's 8:30 PM on a Tuesday, just 4 days before the wedding. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the change, updates the event details, and confirms the adjustment for Saturday. Alex doesn't have to wait for business hours or worry. She just describes the change, and it's handled.
The wedding is tomorrow. Alex gets notified automatically—email, text, or both, your choice. The system sends event reminders, timeline updates, vendor coordination details, and day-of logistics. Clients stay informed without you sending individual messages. Everything happens automatically.
Two months later, Alex books another event—a baby shower for her sister. She had an incredible experience—questions were answered instantly, changes were handled seamlessly, and the wedding was perfect. The same AI that helped her plan her wedding kept her confident throughout. That's the full journey: inquiry to event to repeat client.
Everything you need to know about using Frontdesk for your event planning company
Yes. The AI answers calls 24/7, captures event details, checks venue availability, and schedules consultations—all while your team sleeps. No more missed opportunities when clients call at 11 PM after their engagement.
The AI creates vendor coordination tasks automatically, collects all details (caterer changes, décor updates, timeline adjustments), and routes them to your planning team. Last-minute urgent requests can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before consultations. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed meetings.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books consultations instantly—no back-and-forth emails needed.
After consultations, clients automatically receive an event proposal that's pre-filled with their info from the CRM. The AI guides them through budget discussions and package options. When they're ready to sign, you're notified immediately.
Yes. Frontdesk integrates with most systems including HoneyBook, Dubsado, Planning Pod, and others. All data syncs automatically—leads, consultations, proposals, and event details.
Absolutely. The AI knows all your event packages, venue availability, pricing, and service offerings. It can route calls based on event type, handle inquiries for weddings and corporate events, and manage multiple services simultaneously.
The AI handles event day calls 24/7, verifies caller identity, and can coordinate with vendors or on-site coordinators. For true emergencies like vendor no-shows or venue issues, it immediately escalates to your on-call planner.
Pricing is based on your event volume and call volume. Most event planning companies see ROI within the first month from reduced no-shows and increased bookings. Contact us for a custom quote.
Stop missing event inquiries at 2 AM. Start booking consultations while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."