Every empty bay costs money. Every missed call is a lost tenant. Frontdesk AI answers calls 24/7, books site tours, handles facility inquiries, and closes leases—all while your team sleeps.
For Flex Space Properties
Incoming Call...
Business Prospect
"Hi, I need 3,000 sq ft of warehouse space with dock access. What do you have available?"
AI Receptionist
"Perfect! Bay 12 is available—3,200 sq ft with two dock doors, $4,800/month. Would you like to schedule a site tour?"
✓ Tour Booked • Bay 12
You're losing money every day your flex spaces sit empty. Prospects call after hours, no-shows waste your time, and you can't juggle inquiries from multiple tenants. There's a better way.
A startup finds your warehouse listing at 10 PM, calls, and gets voicemail. By the time you check messages in the morning, they've already toured with a competitor who answered immediately.
While you're showing a warehouse space, three more calls come in. Loading dock questions, square footage inquiries, lease term negotiations—you can't be everywhere at once. Prospects get frustrated waiting, and you lose deals to faster competitors.
You clear your schedule, unlock the space, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another vacant flex space costing you money.
One AI workforce that handles every touchpoint—from first inquiry to signed agreement
Business owners visit your flex space website at any hour. Frontdesk Chat answers instantly, qualifies tenants, shows available spaces, and books tours—all without human intervention.
Every call is answered instantly—facility requests, tour inquiries, agreement questions. The AI understands context, creates tickets, schedules follow-ups, and escalates to humans only when needed.
When tours no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their space requirements, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, tour, service request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every business client and tenant.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart lease applications that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for qualification and onboarding workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your flex industrial portfolio. Each agent handles different tasks—answering calls, booking site tours, handling facility requests. They work together 24/7 to fill your vacant spaces faster.
Answers every call instantly—no voicemail, no missed site visits. Handles flex space inquiries, books facility tours, and creates service tickets automatically.
Qualifies business leads, shows available warehouse and office spaces with pricing, answers questions about loading docks, power capacity, and occupancy dates instantly. Books facility tours and captures contact info—all through your website chat, 24/7.
Sends personalized facility tour confirmations, lease start reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep business prospects engaged.
Pre-fills lease applications from CRM data. Guides business clients through company verification and insurance requirements. Triggers automation workflows when submitted.
Automatically reaches out to business prospects at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost inquiries and keep prospects engaged.
Handles two-way SMS conversations with business prospects and current tenants. Sends tour confirmations, lease start reminders, and answers questions about available spaces via text—98% open rate.
Lets website visitors speak directly to your website about available flex spaces. Click, talk, get answers about rates, availability, and facility specs—no typing required. Perfect for mobile users browsing warehouse and office options.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed business prospect and tenant data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by facility, space type, and lead status.
Tenants don't submit tickets—they just call or text. Your AI recognizes facility issues (HVAC problems, loading dock repairs, electrical issues, etc.), creates tickets, triages by urgency, and notifies the right facilities staff automatically.
Watches every conversation and alerts you when it matters. If a business prospect was frustrated, if a facility issue was reported, if a space tour was booked—you know instantly.
Follow one prospect from phone call to signed lease—see how every system works together for Flex Space Properties
Alex calls at 2 AM. The AI receptionist for Flex Space Properties answers instantly—no voicemail, no missed call.
As Alex talks, the Flex Space Properties AI receptionist captures everything: name, phone, 5,000 sq ft requirement, $3,800 budget, March 15th occupancy date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the walkthrough. Instant confirmation—no waiting.
The moment the walkthrough is booked, the Flex Space Properties automation system springs into action. Confirmation emails, reminder texts, follow-ups, and agreement forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at a vendor meeting. She completely forgot about the walkthrough. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the Flex Space Properties scheduling software springs into action. It remembers everything: the 2 AM phone call, her 5,000 sq ft search, her $3,800 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at the warehouse. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled walkthrough. She loves the space—high ceilings, perfect loading dock access, plenty of room for her inventory. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-walkthrough follow-up emails get queued, the lease agreement form is ready to send, and qualification workflows begin. All happening automatically—you're just showing the space.
Alex just finished the walkthrough. She's walking to her truck when her phone buzzes. It's a lease agreement from Frontdesk Forms—already filled with her business name, email, and the space she just saw. The AI guides her through business license and financial reference verification right on her phone. When she submits it, you're immediately notified. The qualification process begins automatically—all without you lifting a finger.
Alex's at her office, thinking about the space. She has a question about the loading dock access hours. She calls. The AI receptionist for Flex Space Properties answers instantly, recognizes her from your CRM, remembers her walkthrough and agreement, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With extended loading dock access confirmed, Alex signs the lease agreement. The system automatically sends welcome emails, move-in instructions, and facility access guides. Alex's officially moving in.
Alex just moved in. She has questions: "How do I set up utilities?" "What's the WiFi password for the common area?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's HVAC system isn't working properly. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, creates a service ticket, and schedules it for Monday morning. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There are facility-wide LED lighting upgrades next Tuesday. Alex gets notified automatically—email, text, or both, your choice. The system sends facility announcements, scheduled maintenance updates, and important notices. Tenants stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews. She had a great experience—facility support was always quick, questions were answered instantly, and she felt supported. The same AI that helped her find the space kept her happy as a tenant. That's the full journey: prospect to tenant to renewal.
Everything you need to know about using Frontdesk for your flex space portfolio
Yes. The AI answers calls 24/7, qualifies business prospects, checks space availability and pricing, and books property tours—all while your team sleeps. No more missed opportunities at 2 AM from businesses searching for flex space.
The AI creates facility tickets automatically, collects all details (bay number, warehouse zone, issue description, urgency), and routes them to your facilities team. Emergency requests like dock equipment failures or HVAC issues can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before property tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed walkthroughs with business prospects.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books property tours instantly—no back-and-forth emails needed with business prospects.
After property tours, business prospects automatically receive a customized space proposal that's pre-filled with their info from the CRM. The AI guides them through business verification, square footage needs, and lease term options. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most commercial property systems including Yardi, MRI, CoStar, and others. All data syncs automatically—business prospects, property tours, proposals, and facility tickets.
Absolutely. The AI knows all your flex space facilities, bay availability, square footage options, pricing, and building amenities. It can route calls based on location, handle portfolio-wide inquiries, and manage multiple properties simultaneously.
The AI handles access issues 24/7, verifies business identity, and can coordinate with on-site staff or security. For true emergencies like water leaks, power outages, or security concerns, it immediately escalates to your on-call team.
Pricing is based on your portfolio size and call volume. Most flex space operators see ROI within the first month from reduced tour no-shows and increased occupancy rates. Contact us for a custom quote.
Stop missing prospects at 2 AM. Start leasing flex space while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."