Every missed call is lost revenue. Every unanswered inquiry is a member who goes elsewhere. Frontdesk AI answers calls 24/7, books tee times, handles event reservations, and grows memberships—all while your team sleeps.
For Golf Clubs & Country Clubs
Incoming Call...
Prospective Member
"Hi, I'd like to book a tee time for Saturday morning. Do you have any availability for a foursome?"
AI Receptionist
"Absolutely! We have 9:15 AM available on Saturday. That's a perfect time—great conditions expected. Shall I reserve it for you?"
✓ Tee Time Booked • 9:15 AM Sat
You're losing prospective members every day your front desk is overwhelmed. Inquiries come in during rounds, no-shows waste your staff's time, and your team can't keep up with membership tours and event bookings.
A prospective member finds your club at 9 PM, calls to inquire about membership, and gets voicemail. By the time your staff checks messages the next morning, they've already scheduled a tour with the club down the street that answered.
While she's giving a club tour, three more calls come in. Tee time requests, event inquiries, membership questions, dining reservations—she can't be everywhere at once. Prospective members get frustrated waiting, and you lose opportunities.
Your membership director clears her schedule, prepares the tour route, and waits at the clubhouse. They don't show. She sends one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another prospective member lost.
One AI workforce that handles every touchpoint—from first inquiry to confirmed membership
Prospective members visit your club website at any hour. Frontdesk Chat answers instantly, qualifies prospects, shares membership options, and schedules club tours—all without human intervention.
Every call is answered instantly—tee time requests, event inquiries, dining reservations, membership questions. The AI understands context, books reservations, schedules callbacks, and escalates to staff only when needed.
When prospects miss their club tour, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their membership interests, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, tour, tee time booking, event registration—automatically creates and updates member profiles in your CRM. No manual data entry. No missed information. One complete view of every prospect and member.
Orchestrate the entire prospect journey across email, voice, SMS, and web. Automatically coordinate follow-ups, event invitations, and nurturing sequences based on member behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, event invitations, reminders, follow-ups, and member nurturing sequences—all orchestrated by Marketing Automation.
Smart membership applications that pre-fill from CRM data and guide prospects through completion. When forms are submitted, they automatically trigger outbound automation sequences for membership review and approval workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your private club. Each agent handles different tasks—answering calls, booking tee times, handling member requests. They work together 24/7 to deliver exceptional member service and attract new members faster.
Answers every call instantly—no voicemail, no missed opportunities. Handles membership inquiries, books tee times and dining reservations, and creates service requests automatically for club amenities.
Qualifies prospective members, explains membership tiers and pricing, answers questions about golf amenities, dining, tennis courts, and pool facilities instantly. Books club tours and captures contact info—all through your website chat, 24/7.
Sends personalized club tour confirmations, event reminders, and membership follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep prospective members engaged and excited about joining your club.
Pre-fills membership applications from CRM data. Guides prospective members through family information, references, and membership tier selection. Triggers automation workflows when submitted for membership committee review.
Automatically reaches out to prospective members at the right time. Makes outbound calls to no-shows for club tours, sends personalized SMS follow-ups about membership benefits, and emails nurturing sequences about upcoming events. Coordinates all outbound channels to recover lost leads and keep prospects engaged with your club.
Handles two-way SMS conversations with prospective and current members. Sends club tour confirmations, event reminders, and answers questions about golf course conditions, dining reservations, and tennis court availability via text—98% open rate.
Lets website visitors speak directly to your website about membership options. Click, talk, get answers about membership pricing, golf course amenities, and dining facilities—no typing required. Perfect for mobile users browsing club memberships on the go.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospective and current member data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by membership status, inquiry type, and engagement level.
Members don't submit service requests—they just call or text. Your AI recognizes club service issues (cart needs repair, locker room problem, course conditions, etc.), creates service requests, triages by urgency, and notifies the right club operations staff automatically.
Watches every conversation and alerts you when it matters. If a prospective member was frustrated, if a member service issue was reported, if a club tour was booked—you know instantly.
Follow one prospective member from phone call to signed membership—see how every system works together
Alex calls at 2 AM about membership. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, family membership interest, $15,000 initiation budget, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the club tour is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and membership applications—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her family membership interest, her $15,000 initiation budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled tour. She loves the course and facilities. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the membership application form is ready to send, and qualification workflows begin. All happening automatically—you're just showing the club.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's a membership application from Frontdesk Forms—already filled with her name, email, and the membership she just toured. The AI guides her through sponsor references and financial information right on her phone. When she submits it, you're immediately notified. The qualification process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the club. She has a question about guest policies. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex signs the membership agreement. The system automatically sends welcome emails, orientation schedules, and club access instructions. Alex is officially a member.
Alex just started her membership. She has questions: "How do I book tee times?" "What are the pool hours?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's locker is jammed. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, creates a service ticket, and schedules it for Monday morning. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a member-guest tournament this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends club announcements, event reminders, course updates, and tournament news. Members stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews. She had a great experience—service requests were always quick, questions were answered instantly, and she felt connected to the club. The same AI that helped her discover the club kept her happy as a member. That's the full journey: prospect to member to renewal.
Everything you need to know about using Frontdesk for your club
Yes. The AI answers calls 24/7, checks tee time availability, books reservations, and handles member inquiries—all while your staff is off-duty. No more missed bookings at 10 PM on a Friday.
The AI manages event bookings automatically, collects all details (banquet room, guest count, menu preferences, date), and routes them to your events team. Weddings, tournaments, and corporate outings are all handled seamlessly.
Yes. The system automatically sends confirmation emails and reminder texts before club tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed tours with prospective members.
Yes. Integrates with Google Calendar, Outlook, and most golf management systems. The AI checks real-time tee time availability and books reservations instantly—no back-and-forth phone tag needed.
After club tours, prospective members automatically receive a membership application that's pre-filled with their info from the CRM. The AI guides them through membership category selection and references. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Jonas Club Software, Club Essentials, ClubProphet, and others. All data syncs automatically—prospective members, tee times, event bookings, and service requests.
Absolutely. The AI knows all your courses, tee time availability, membership tiers, and amenities. It can route calls based on location, handle multi-club inquiries, and manage several facilities simultaneously.
The AI handles weather-related inquiries 24/7, provides current course condition updates, and can automatically notify members of closures or delays. It reschedules affected tee times and coordinates with your grounds team for real-time status.
Pricing is based on your club size and call volume. Most clubs see ROI within the first month from increased tee time bookings and improved member satisfaction. Contact us for a custom quote.
Stop missing membership inquiries at midnight. Start booking tee times while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."