Every missed call is a lost client. Every delayed response means they call your competitor. Frontdesk AI answers calls 24/7, schedules consultations, answers visa questions, and captures leads—all while you focus on cases.
For Immigration Consultants
Incoming Call...
Prospective Client
"Hi, I need help with a work visa application. Can I schedule a consultation?"
AI Receptionist
"Absolutely! We specialize in work visas. I have availability tomorrow at 2 PM or Thursday at 10 AM. Which works better for you?"
✓ Consultation Booked • Tomorrow 2 PM
You're losing qualified applicants every day you miss calls. Prospects reach out during urgent visa deadlines, no-shows waste your consultation slots, and your team can't handle the inquiry volume. There's a better way.
Someone finds your firm at 10 PM with an urgent visa expiration, calls, and gets voicemail. By the time you check messages in the morning, they've already retained another consultant who answered immediately.
While you're in a consultation, five more calls come in. Document requests, case status updates, initial screening questions—you can't be everywhere at once. Applicants get frustrated waiting, and you lose qualified clients.
You block off an hour, prepare their case materials, and wait. They don't show. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted billable time and another lost client.
One AI workforce that handles every touchpoint—from first inquiry to approved application
Immigration applicants visit your website at any hour. Frontdesk Chat answers instantly, qualifies leads, explains visa types, and books consultations—all without human intervention.
Every call is answered instantly—application status inquiries, document questions, consultation requests. The AI understands context, retrieves case information, schedules follow-ups, and escalates to consultants only when needed.
When consultations are missed, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their immigration goals, and books a new appointment—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, document submission—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every client and applicant.
Orchestrate the entire applicant journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on application status and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, reminders, follow-ups, and document request sequences—all orchestrated by Marketing Automation.
Smart immigration forms that pre-fill from CRM data and guide applicants through completion. When forms are submitted, they automatically trigger outbound automation sequences for document collection and eligibility assessment.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your immigration practice. Each agent handles different tasks—answering calls, booking consultations, handling document requests. They work together 24/7 to convert more clients faster.
Answers every call instantly—no voicemail, no missed consultations. Handles immigration inquiries, books initial assessments, and creates document request tickets automatically.
Qualifies immigration leads, answers questions about visa types, processing times, and eligibility requirements instantly. Books consultations and captures contact info—all through your website chat, 24/7.
Sends personalized consultation confirmations, document deadline reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep clients engaged throughout their immigration journey.
Pre-fills client intake forms from CRM data. Guides applicants through citizenship status, travel history, and documentation requirements. Triggers automation workflows when submitted.
Automatically reaches out to prospective clients at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups about application status, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospects engaged throughout their immigration process.
Handles two-way SMS conversations with prospective and current immigration clients. Sends consultation confirmations, document deadline reminders, and answers questions about visa status and processing times via text—98% open rate.
Lets website visitors speak directly to your website about immigration services. Click, talk, get answers about visa types, eligibility requirements, and processing times—no typing required. Perfect for mobile users researching immigration options.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospective and current client data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by case type, visa category, and application status.
Clients don't submit tasks—they just call or text. Your AI recognizes client needs (missing documents, deadline approaching, status update requested, etc.), creates tasks, triages by urgency, and notifies the right case manager automatically.
Watches every conversation and alerts you when it matters. If a prospect was frustrated, if a document deadline is approaching, if a consultation was booked—you know instantly.
Follow one client from inquiry to approved visa—see how every system works together
Alex calls at 2 AM from overseas. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, H-1B visa interest, Toronto location, April 1st job start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and document checklists—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to researching visa requirements. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is dealing with a family emergency. She completely forgot about the consultation. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her H-1B visa interest, her Toronto location, her April 1st start date. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—the family emergency is resolved. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled consultation. She's confident about moving forward. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-consultation follow-up emails get queued, the client intake form is ready to send, and document collection workflows begin. All happening automatically—you're just providing expert guidance.
Alex just finished the consultation. She's walking to her car when her phone buzzes. It's a client intake form from Frontdesk Forms—already filled with her name, email, and the visa type you just discussed. The AI guides her through passport details and education history right on her phone. When she submits it, you're immediately notified. The document collection process begins automatically—all without you lifting a finger.
Alex's at work, thinking about her visa application. She has a question about document requirements. She calls. The AI answers instantly, recognizes her from your CRM, remembers her consultation and intake form, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex signs the retainer agreement. The system automatically sends welcome emails, document checklist reminders, and next steps. Alex's officially your client.
Alex is gathering documents for her application. She has questions: "Do I need certified copies?" "What format for my diploma?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's application was submitted last week. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, checks her case status, and provides an update. Alex doesn't have to wait for business hours or send emails. She just asks the question, and gets her answer.
There's a new USCIS policy change affecting H-1B applications. Alex gets notified automatically—email, text, or both, your choice. The system sends policy updates, case status changes, interview reminders, and deadline notifications. Clients stay informed without you sending individual messages. Everything happens automatically.
Three months later, Alex's visa is approved. She had a great experience—questions were answered instantly, she always knew her case status, and she felt supported throughout the process. The same AI that helped her book her first consultation kept her informed and confident as a client. That's the full journey: inquiry to consultation to approved visa.
Everything you need to know about using Frontdesk for your immigration practice
Yes. The AI answers calls 24/7, qualifies potential clients, explains visa options, and books consultations—all while your team sleeps. No more missed opportunities from international time zones.
The AI creates document request tickets automatically, collects all details (case number, document type, deadline urgency), and routes them to your case management team. Urgent filings can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before consultations. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books consultations instantly—no back-and-forth emails needed.
After consultations, clients automatically receive an intake form that's pre-filled with their info from the CRM. The AI guides them through immigration history and document verification. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Docketwise, ImmigrationTracker, LawLogix, and others. All data syncs automatically—prospects, consultations, intake forms, and document requests.
Absolutely. The AI knows all your services, visa categories, processing times, and fees. It can route calls based on case type, handle multi-service inquiries, and manage family-based and employment-based cases simultaneously.
The AI handles case status inquiries 24/7, verifies client identity, and provides real-time updates from your case management system. For true emergencies like imminent deadlines, it immediately escalates to your on-call attorney.
Pricing is based on your practice size and call volume. Most immigration consultants see ROI within the first month from reduced no-shows and increased client conversions. Contact us for a custom quote.
Stop missing consultations at 2 AM. Start booking clients while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."