Every empty class slot costs money. Every missed call is a lost student. Frontdesk AI answers calls 24/7, books trial classes, handles parent questions, and enrolls new students—all while you're teaching on the mat.
For Kids' Karate Programs
Incoming Call...
Parent
"Hi, my 7-year-old son is interested in karate. Can we try a class?"
AI Receptionist
"Perfect! We have beginner classes for his age. Our next free trial is Tuesday at 4:30 PM. Should I book that for you?"
✓ Trial Class Booked • Tuesday 4:30 PM
You're losing enrollments every day while your phone rings unanswered. Parents call during class time, trial lessons get forgotten, and your front desk can't keep up. There's a better way.
A parent finds your program at 7 PM, calls while you're teaching, and gets voicemail. By the time you call back the next morning, they've already enrolled their child with the dojo down the street that answered immediately.
While you're teaching a class, three more calls come in. Trial lesson requests, belt testing questions, schedule changes—you can't be everywhere at once. Parents get frustrated waiting, and you lose enrollments.
You block off time, prepare the mat, and wait. They don't show. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another lost student who could have joined your program.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents visit your karate program website at any hour. Frontdesk Chat answers instantly, qualifies families, explains class options, and books trial classes—all without human intervention.
Every call is answered instantly—enrollment questions, class schedules, belt testing info, uniform orders. The AI understands context, updates student records, schedules makeup classes, and escalates to instructors only when needed.
When families no-show for trial classes, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their child's age and interests, and books a new trial class—all while updating your CRM and calendar.
Every interaction—chat, call, trial class, enrollment inquiry—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every student and family.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, class reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-trial class confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment forms that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for welcome calls and onboarding workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your martial arts studio. Each agent handles different tasks—answering calls, booking trial classes, handling parent inquiries. They work together 24/7 to fill your classes faster and keep parents engaged.
Answers every call instantly—no voicemail, no missed opportunities. Handles parent inquiries, books trial classes, and answers questions about belt programs, pricing, and class schedules automatically.
Qualifies interested parents, shows available class times and pricing, answers questions about age groups, belt ranks, and program benefits instantly. Books trial classes and captures contact info—all through your website chat, 24/7.
Sends personalized trial class confirmations, belt testing reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged and excited about their martial arts journey.
Pre-fills enrollment forms from CRM data. Guides parents through student information, emergency contacts, and waiver agreements. Triggers automation workflows when submitted for seamless program enrollment.
Automatically reaches out to interested families at the right time. Makes outbound calls to trial class no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost enrollments and keep families engaged in their martial arts journey.
Handles two-way SMS conversations with interested families and current students. Sends trial class confirmations, belt testing reminders, and answers questions about programs, pricing, and schedules via text—98% open rate.
Lets website visitors speak directly to your website about available programs. Click, talk, get answers about class schedules, belt ranks, and pricing—no typing required. Perfect for busy parents browsing on mobile while picking up their kids.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by program, student, and enrollment status.
Parents don't submit requests—they just call or text. Your AI recognizes important requests (uniform orders, belt test registration, schedule changes), creates tasks, triages by urgency, and notifies the right staff members automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a belt test was scheduled, if a trial class was booked—you know instantly about what matters most to your studio.
Follow one parent from phone call to enrollment—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, daughter's age, Little Dragons program interest. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your schedule, finds Thursday at 4 PM, and books the trial class. Instant confirmation—no waiting.
The moment the trial class is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Wednesday. No one had to remember to send it.
Thursday afternoon, Alex is stuck in traffic. She completely forgot about the trial class. You're at the dojo, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her daughter's age, the Little Dragons program. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just picked up her daughter from school. She answers. The AI remembers their entire conversation from earlier this week. "Hi Alex, I noticed we missed you on Thursday. Would you like to reschedule the trial class?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex's daughter shows up for the rescheduled trial class. She loves it and wants to join. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-trial follow-up emails get queued, the enrollment form is ready to send, and payment workflows begin. All happening automatically—you're just teaching karate.
Alex just finished watching the trial class. She's walking to her car when her phone buzzes. It's an enrollment form from Frontdesk Forms—already filled with her name, email, and the program her daughter just tried. The AI guides her through emergency contact and medical information right on her phone. When she submits it, you're immediately notified. The payment setup begins automatically—all without you lifting a finger.
Alex is at work, thinking about getting her daughter's uniform. She has a question about the requirements. She calls. The AI answers instantly, recognizes her from your CRM, remembers the trial and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With everything set up, Alex's daughter officially starts the Little Dragons program. The system automatically sends welcome emails, class schedules, and belt progression information. She's officially enrolled.
Alex's daughter has been training for a few weeks. She has questions: "When is the next belt test?" "Does her gi fit properly?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
The belt test is in two days. Alex's daughter needs sparring gear. It's 8:00 PM on a Thursday. Alex can call, text, or chat—whichever she prefers. The AI answers instantly, understands the question, checks inventory, and confirms gear is in stock for pickup tomorrow. Alex doesn't have to wait for business hours or drive to the dojo. She just asks the question, and it's handled.
There's a youth tournament this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends dojo announcements, event reminders, belt test updates, and program news. Parents stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex's daughter is still training. She had an amazing experience—questions were answered instantly, belt tests went smoothly, and her daughter gained confidence. The same AI that helped her find the program kept her happy as a member. That's the full journey: inquiry to trial to enrollment to retention.
Everything you need to know about using Frontdesk for your karate program
Yes. The AI answers calls 24/7, qualifies interested families, explains class schedules and belt levels, and books trial classes—all while you're teaching or off the mat. No more missed opportunities at 9 PM when working parents finally have time to call.
The AI answers common questions about age groups, class times, belt progression, uniform requirements, and pricing. It collects family information, child's age and experience level, and routes detailed inquiries to your instructors for follow-up.
Yes. The system automatically sends confirmation emails and reminder texts before trial classes. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed trials and converting more families into enrolled students.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time class availability and books trial sessions instantly—no back-and-forth emails or phone tag with busy parents.
After trial classes, families automatically receive an enrollment form that's pre-filled with their info from the CRM. The AI guides them through membership options, payment plans, and waiver completion. When submitted, you're notified immediately to welcome the new student.
Yes. Frontdesk integrates with most martial arts management systems including Mindbody, Zen Planner, Kicksite, and others. All data syncs automatically—inquiries, trial classes, enrollments, and attendance tracking.
Absolutely. The AI knows all your locations, class schedules, instructor specialties, and program offerings. It can route calls based on location preference, handle inquiries about after-school programs, summer camps, and competitive teams simultaneously across multiple dojos.
The AI handles belt testing registrations 24/7, collects testing fees, and sends preparation reminders to families. It also manages special event inquiries like tournaments, birthday parties, and demonstrations, ensuring families never miss important deadlines.
Pricing is based on your program size and call volume. Most karate programs see ROI within the first month from reduced no-shows and increased trial-to-enrollment conversions. Contact us for a custom quote tailored to your dojo.
Stop missing enrollment calls at night. Start signing up students while you teach.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."