Every empty seat costs money. Every missed call is a lost enrollment. Frontdesk AI answers calls 24/7, books trial classes, handles camp registrations, and enrolls students—all while your team sleeps.
For Kids' Art Studios
Incoming Call...
Parent
"Hi, I'm looking for art classes for my 7-year-old. Do you have any openings?"
AI Receptionist
"Yes! We have spots in our Thursday Painting class, 4-5:30 PM. Would you like to schedule a free trial session?"
✓ Trial Booked • Thursday 4 PM
You're losing enrollments every day your classes have openings. Parents call during class time, no-shows leave spots unfilled, and your team can't keep up. There's a better way.
A parent researches your studio at 9 PM, calls, and gets voicemail. By the time you return their call in the morning, they've already enrolled their child at another studio that answered immediately.
While you're teaching a class, three more calls come in. Camp registration questions, trial class requests, supply list inquiries—you can't be everywhere at once. Parents get frustrated waiting, and you lose enrollments.
You prepare materials, reserve a spot, and set up. They don't show. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted prep time and another empty spot.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents visit your studio website at any hour. Frontdesk Chat answers instantly, qualifies families, shows available classes, and books trial sessions—all without human intervention.
Every call is answered instantly—class cancellations, camp inquiries, supply questions. The AI understands context, applies makeup credits, schedules follow-ups, and escalates to humans only when needed.
When trial classes no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their child's interests, and books a new trial—all while updating your CRM and calendar.
Every interaction—chat, call, trial class, camp inquiry—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every family and student.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-trial confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment forms that pre-fill from CRM data and guide parents through completion. When forms are submitted, they automatically trigger outbound automation sequences for welcome calls and onboarding workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your art studio. Each agent handles different tasks—answering calls, booking classes, handling enrollment requests. They work together 24/7 to fill your class spots faster.
Answers every call instantly—no voicemail, no missed enrollments. Handles class inquiries, books trial sessions, and creates parent requests automatically.
Qualifies parent leads, shows available classes and pricing, answers questions about age groups and camp dates instantly. Books trial classes and captures parent contact info—all through your website chat, 24/7.
Sends personalized trial class confirmations, camp session reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep parents engaged.
Pre-fills enrollment forms from CRM data. Guides parents through child information and emergency contacts. Triggers automation workflows when submitted.
Automatically reaches out to parents at the right time. Makes outbound calls to trial class no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost enrollments and keep parents engaged.
Handles two-way SMS conversations with parents and guardians. Sends class confirmations, camp reminders, and answers questions about available classes via text—98% open rate.
Lets website visitors speak directly to your website about available classes. Click, talk, get answers about pricing, schedules, and age groups—no typing required. Perfect for busy parents browsing on mobile.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed parent and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by family, child, and enrollment status.
Parents don't submit tickets—they just call or text. Your AI recognizes support issues (schedule changes, supply needs, camp questions), creates tickets, triages by urgency, and notifies the right staff member automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a schedule issue was reported, if a trial class was booked—you know instantly.
Follow one parent from phone call to enrolled student—see how every system works together
Alex calls at 2 AM after working a double shift. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, daughter's name and age, Tuesday preference, $180 budget. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the trial class. Instant confirmation—no waiting.
The moment the trial class is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to sleep. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is running errands with Emma. She completely forgot about the trial class. You're at the studio, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, Emma's age, her interest in painting. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just picked Emma up from school. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed Emma on Saturday. Would you like to reschedule her trial class?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Emma shows up for the rescheduled trial class. She loves painting with the other kids. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-class follow-up emails get queued, the enrollment form is ready to send, and payment setup workflows begin. All happening automatically—you're just teaching the class.
Alex just finished picking up Emma. She's walking to her car when her phone buzzes. It's an enrollment form from Frontdesk Forms—already filled with her name, email, and Emma's information. The AI guides her through emergency contacts and medical notes right on her phone. When she submits it, you're immediately notified. The payment setup process begins automatically—all without you lifting a finger.
Alex is at work, thinking about Emma's first real class. She has a question about what art supplies to bring. She calls. The AI answers instantly, recognizes her from your CRM, remembers her trial class and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Emma officially starts in the Tuesday class. The system automatically sends welcome emails, supply lists, and class schedules. Emma's ready to create art.
Emma just finished her third class. Alex has questions: "When is the spring art show?" "Can Emma do the summer camp too?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Emma has a doctor's appointment next Tuesday. It's 8:30 PM on a Sunday. Alex can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, checks the makeup class schedule, and books Emma for Thursday instead. Alex doesn't have to wait for business hours or send emails. She just describes the problem, and it's handled.
There's a spring art show this Friday. Alex gets notified automatically—email, text, or both, your choice. The system sends event announcements, class reminders, supply updates, and studio news. Parents stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews Emma's enrollment. She had a great experience—scheduling was always flexible, questions were answered instantly, and she felt supported. The same AI that helped her find the class kept her happy as a parent. That's the full journey: inquiry to student to renewal.
Everything you need to know about using Frontdesk for your art studio
Yes. The AI receptionist for Kids' Art Studios answers calls 24/7, provides class information, checks availability, and books trial classes—all while you focus on teaching. No more missed enrollments from evening or weekend calls.
The Kids' Art Studios AI automation system handles makeup class requests automatically, checks available spots in other sessions, and books families into the right time slot. Parents get immediate answers without waiting for callbacks during class time.
Yes. The system automatically sends confirmation emails and reminder texts before trial classes. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed trials and turning them into enrolled families.
Yes. This Kids' Art Studios scheduling software integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time class availability and books trial sessions instantly—no back-and-forth texts or emails needed.
After trial classes, parents automatically receive an enrollment link that's pre-filled with their child's info from the system. The AI guides them through class selection, payment options, and waiver completion. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most Kids' Art Studios management systems including Pike13, Mindbody, Jackrabbit, and others. All data syncs automatically—inquiries, trial classes, enrollments, and family communications.
Absolutely. The AI knows all your studio locations, class schedules, age groups, and instructor availability. It can route calls based on location, handle multi-studio inquiries, and manage enrollments across all your locations simultaneously.
The AI handles summer camp and holiday camp registrations 24/7, checks week availability, and manages waitlists automatically. When a spot opens, it immediately contacts the next family and completes the registration—ensuring camps fill quickly.
Pricing is based on your studio size and call volume. Most Kids' Art Studios see ROI within the first month from reduced no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing enrollments after hours. Start filling classes while you create.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."