Every empty roster spot costs money. Every missed call is a lost player registration. Frontdesk AI answers calls 24/7, handles registrations, answers schedule questions, and collects payments—all while you sleep.
For Kids' Baseball Leagues
Incoming Call...
Parent
"Hi, I want to register my 8-year-old for baseball. Do you have spots open?"
AI Receptionist
"Yes! We have spots in our 8U division—practices are Tuesdays/Thursdays at 5 PM. Registration is $195. Can I get you signed up?"
✓ Player Registered • 8U Division
You're losing families every day while spots sit empty. Parents call after practice, no-shows waste your time, and you can't keep up with registration questions. There's a better way.
A parent sees your league info at 9 PM, calls to ask about registration, and gets voicemail. By the time you call back tomorrow, they've already enrolled their kid with another league that answered immediately.
While you're coaching practice, five parents call with questions. Registration deadlines, team assignments, practice schedules, equipment requirements—you can't answer everything while managing teams. Parents get frustrated waiting, and you lose registrations.
You schedule tryouts, reserve the field, arrange coaches, and show up. Half the families don't. You send one reminder text that gets ignored. That's it—they're gone to another league. No second chance, just empty roster spots and wasted time.
One AI workforce that handles every touchpoint—from first inquiry to registered player
Parents visit your league website at any hour. Frontdesk Chat answers instantly, provides age group details, explains registration fees, and schedules tryouts—all without human intervention.
Every call is answered instantly—practice schedules, game times, registration questions, weather cancellations. The AI understands context, sends schedules, books tryouts, and escalates to coaches only when needed.
When tryouts no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their child's age and preferences, and books a new tryout—all while updating your CRM and calendar.
Every interaction—chat, call, tryout, registration request—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every parent and player.
Orchestrate the entire parent journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on registration stage and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tryout confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart registration forms that pre-fill from CRM data and guide parents through completion. When forms are submitted, they automatically trigger outbound automation sequences for team assignment and payment collection workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your league. Each agent handles different tasks—answering calls, managing registrations, handling parent questions. They work together 24/7 to keep your league running smoothly.
Answers every call instantly—no voicemail, no missed registrations. Handles parent inquiries, provides practice schedules, answers questions about age divisions and fees, and directs calls to the right coach automatically.
Qualifies new families, shows available age divisions and registration fees, answers questions about practice times, field locations, and season schedules instantly. Captures contact info and guides families through registration—all through your website chat, 24/7.
Sends personalized registration confirmations, practice schedule reminders, game updates, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged throughout the season.
Pre-fills registration forms from family data. Guides parents through player age verification, medical forms, and emergency contacts. Triggers automation workflows when completed for team assignments and payment processing.
Automatically reaches out to families at the right time. Makes outbound calls to incomplete registrations, sends personalized SMS reminders for tryouts, and emails nurturing sequences to interested families. Coordinates all outbound channels to recover lost registrations and keep families engaged through the season.
Handles two-way SMS conversations with parents and families. Sends game reminders, practice schedule updates, weather cancellations, and answers questions about registration fees and tryout dates via text—98% open rate.
Lets website visitors speak directly to your website about registration and schedules. Click, talk, get answers about age divisions, season fees, practice locations, and game times—no typing required. Perfect for mobile users browsing on the go.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and player data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by family, player age division, and registration status.
Parents and coaches don't submit tickets—they just call or text. Your AI recognizes requests (field equipment issues, uniform orders, schedule conflicts, etc.), creates task tickets, prioritizes by urgency, and notifies the right league administrator or board member automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a field equipment issue was reported, if a new player registered, if a coach needs backup—you know instantly.
Follow one parent from first call to registered player—see how every system works together
Alex calls at 2 AM from night shift. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, child's age, division interest, registration fee. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books a meet-and-greet with the coaches. Instant confirmation—no waiting.
The moment the meeting is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and registration forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at her kid's soccer game. She completely forgot about the baseball meeting. You're at the field, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her 8-year-old son, the 8U division interest. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled meeting with her son. They love the coaches. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-meeting follow-up emails get queued, the registration form is ready to send, and payment workflows begin. All happening automatically—you're just meeting with families.
Alex just finished the meeting. She's walking to her car when her phone buzzes. It's a registration form from Frontdesk Forms—already filled with her name, email, and the division she just discussed. The AI guides her through player information and emergency contact fields right on her phone. When she submits it, you're immediately notified. The payment and onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the league. She has a question about practice times and field location. She calls. The AI answers instantly, recognizes her from your CRM, remembers her meeting and registration, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex completes the registration and payment. The system automatically sends welcome emails, practice schedules, and team assignments. Her son is officially on the team.
First practice is tomorrow. Alex has questions: "What time should we arrive?" "Does he need his own bat?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's son needs a new jersey size. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, notes the size change, and confirms a new jersey will be ready at next practice. Alex doesn't have to wait for business hours or fill out forms. She just describes the issue, and it's handled.
There's a tournament this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends league announcements, game schedules, field changes, and weather updates. Parents stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex re-registers for the next season. Her son had an amazing experience—coaches were great, questions were answered instantly, and they felt supported. The same AI that helped her find the league kept her engaged all season. That's the full journey: inquiry to player to returning family.
Everything you need to know about using Frontdesk for your league
Yes. The AI answers calls 24/7, helps families with registration questions, checks team availability, and schedules tryouts—all while you're coaching or at home. No more missed sign-ups from working parents calling at 9 PM.
The AI automatically notifies families about schedule changes, rainouts, and field updates. It can send texts and emails to entire teams, answer questions about rescheduled games, and update parents on makeup game times.
Yes. The system automatically sends confirmation emails and reminder texts before tryouts. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed tryout slots.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books tryout slots instantly—no back-and-forth emails with parents needed.
After tryouts, families automatically receive a registration link that's pre-filled with their info from the system. The AI guides them through age verification, medical forms, and payment. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including TeamSnap, LeagueApps, SportsEngine, and others. All data syncs automatically—registrations, tryouts, family information, and team rosters.
Absolutely. The AI knows all your age divisions, team availability, registration fees, and practice schedules. It can route calls based on age group, handle league-wide inquiries, and manage multiple divisions simultaneously.
The AI handles weather cancellations 24/7, immediately notifying all affected families via text and email. It answers questions about makeup games and can coordinate with coaches to reschedule practices.
Pricing is based on your league size and call volume. Most leagues see ROI within the first season from increased registrations and reduced administrative time. Contact us for a custom quote.
Stop missing registrations after hours. Start filling rosters while you coach.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."