Every empty class spot costs money. Every missed call is a lost enrollment. Frontdesk AI answers calls 24/7, books auditions, handles parent questions, and enrolls students—all while your team sleeps.
For Kids' Theater Programs
Incoming Call...
Parent
"Hi, I'm interested in enrolling my daughter in a theater class. What age groups do you have?"
AI Receptionist
"Perfect! We have Musical Theater for ages 8-12 on Tuesdays at 4 PM. There are 3 spots left. Would you like to schedule a trial class?"
✓ Trial Booked • Musical Theater
You're losing enrollments every day your phone goes unanswered. Parents call during rehearsals, no-shows waste your audition slots, and your team can't keep up. There's a better way.
A parent finds your program at 9 PM after the kids are in bed, calls, and gets voicemail. By the time you check messages the next day, they've already enrolled with a competitor who answered immediately.
While you're running rehearsal, five more calls come in. Audition scheduling, costume questions, performance ticket inquiries—you can't be everywhere at once. Parents get frustrated waiting, and you lose enrollments.
You reserve the time slot, prepare audition materials, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty spot in your cast.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents visit your website at any hour. Frontdesk Chat answers instantly, qualifies families, shows available classes and camp sessions, and books trial classes—all without human intervention.
Every call is answered instantly—schedule changes, enrollment questions, show ticket inquiries. The AI understands context, reschedules classes, handles costume questions, and escalates to humans only when needed.
When trial classes no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their child's interests, and books a new class—all while updating your CRM and calendar.
Every interaction—chat, call, trial class, enrollment form—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every family and student.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-class confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment forms that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and class placement workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your theater program. Each agent handles different tasks—answering calls, booking auditions, handling registration requests. They work together 24/7 to keep enrollment flowing and parents informed.
Answers every call instantly—no voicemail, no missed enrollments. Handles program inquiries, books auditions and class visits, and creates callback requests automatically for your theater staff.
Qualifies interested families, shows available classes and show schedules, answers questions about age groups and performance opportunities instantly. Books auditions and trial classes, captures contact info—all through your website chat, 24/7.
Sends personalized audition confirmations, show performance reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged and informed.
Pre-fills registration forms from parent contact data. Guides families through child information and emergency contacts. Triggers automation workflows when submitted to start the enrollment process.
Automatically reaches out to interested families at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep families engaged through enrollment.
Handles two-way SMS conversations with parents and families. Sends audition confirmations, show performance reminders, and answers questions about available classes and programs via text—98% open rate keeps families informed.
Lets website visitors speak directly to your website about available programs. Click, talk, get answers about class schedules, show dates, and age requirements—no typing required. Perfect for busy parents browsing on mobile devices.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by program, class, and enrollment status.
Parents don't submit requests—they just call or text. Your AI recognizes program issues (costume needs, missing permission forms, schedule conflicts), creates tasks, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a parent was concerned, if a special accommodation was requested, if an audition was booked—you know instantly so you can follow up when needed.
Follow one parent from phone call to enrolled student—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, Musical Theater interest, $350 budget, daughter's age. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 10 AM, and books it. Instant confirmation—no waiting.
The moment the trial class is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the trial class. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her Musical Theater interest, her daughter's age. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled trial class. Her daughter loves it. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-class follow-up emails get queued, the enrollment form is ready to send, and payment workflows begin. All happening automatically—you're just teaching the class.
Alex just finished the trial class. She's walking to her car when her phone buzzes. It's an enrollment form from Frontdesk Forms—already filled with her name, email, and the program her daughter just tried. The AI guides her through child information and emergency contacts right on her phone. When she submits it, you're immediately notified. The enrollment process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the program. She has a question about the performance schedule. She calls. The AI answers instantly, recognizes her from your CRM, remembers her trial class and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex completes the enrollment. The system automatically sends welcome emails, class schedules, and costume requirements. Her daughter's officially in the program.
Alex's daughter just started classes. She has questions: "What costume does she need?" "When is the first performance?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex needs to reschedule one class due to a family event. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, checks available makeup classes, and books her daughter for Tuesday evening. Alex doesn't have to wait for business hours or fill out forms. She just describes the situation, and it's handled.
There's a performance showcase next month. Alex gets notified automatically—email, text, or both, your choice. The system sends program announcements, performance reminders, costume updates, and schedule changes. Parents stay informed without you sending individual messages. Everything happens automatically.
A session later, Alex enrolls her daughter for fall. She had a great experience—questions were answered instantly, scheduling was easy, and she felt supported. The same AI that helped her find the program kept her happy as a parent. That's the full journey: inquiry to student to continuing enrollment.
Everything you need to know about using Frontdesk for your theater program
Yes. The AI answers calls 24/7, shares class information, checks enrollment availability, and schedules auditions—all while you're teaching or at home. No more missed enrollments from parents calling after rehearsal.
The AI answers common questions about class schedules, costume requirements, performance dates, and tuition payments. It collects detailed messages for complex issues and routes them to the right instructor. Urgent concerns can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before auditions. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed auditions and trial classes.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books auditions and trial classes instantly—no back-and-forth emails with busy parents needed.
After auditions or trial classes, families automatically receive an enrollment form that's pre-filled with their info from the CRM. The AI guides them through emergency contacts, medical information, and payment setup. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Jackrabbit, The Studio Director, DanceStudio-Pro, and others. All data syncs automatically—inquiries, auditions, enrollments, and parent communications.
Absolutely. The AI knows all your programs, class availability, age groups, and tuition rates. It can route calls based on location, handle inquiries across multiple studios, and manage different programs simultaneously—from musical theater to improv to drama classes.
The AI handles class cancellations 24/7, processes makeup class requests, and answers questions about schedule changes. For urgent situations like weather closures or instructor emergencies, it can immediately notify all enrolled families.
Pricing is based on your program size and call volume. Most theater programs see ROI within the first month from reduced no-shows and increased enrollments. Contact us for a custom quote.
Stop missing enrollment inquiries after hours. Start filling classes while you rehearse.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."