Every empty seat costs money. Every missed call is a lost student. Frontdesk AI answers calls 24/7, books placement tests, handles course inquiries, and enrolls students—all while your team sleeps.
For Language Schools
Incoming Call...
Prospective Student
"Hi, I'm interested in Spanish classes. Do you have intermediate courses available?"
AI Receptionist
"Yes! We have Intermediate Spanish starting next Monday at 6 PM. Would you like to schedule a placement test?"
✓ Placement Test Booked • Monday 3 PM
You're losing enrollments every day because prospects can't reach you. International students call during your off-hours, inquiries go unanswered, and your team can't keep up with placement tests and trial class requests.
A prospective student finds your school at 10 PM, calls to ask about your English program, and gets voicemail. By the time you return the call in the morning, they've already enrolled with a competitor who answered immediately.
While you're teaching a class, five more calls come in. Placement test requests, trial lesson bookings, course level questions—you can't be everywhere at once. Prospective students get frustrated waiting, and you lose enrollments.
You reserve a spot in your beginner Spanish class, prepare materials, and the instructor waits. They don't show. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty seat.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Prospective students visit your language school website at any hour. Frontdesk Chat answers instantly, qualifies leads, shows available courses, and books placement tests—all without human intervention.
Every call is answered instantly—class inquiries, schedule changes, enrollment questions. The AI understands context, updates registrations, schedules follow-ups, and escalates to humans only when needed.
When placement tests no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their language goals, and books a new test—all while updating your CRM and calendar.
Every interaction—chat, call, placement test, enrollment inquiry—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective and current student.
Orchestrate the entire student journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-test confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide prospective students through completion. When forms are submitted, they automatically trigger outbound automation sequences for placement testing and course assignment workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your language school. Each agent handles different tasks—answering calls, booking trial classes, handling student inquiries. They work together 24/7 to enroll more students faster.
Answers every call instantly—no voicemail, no missed inquiries. Handles enrollment questions, books trial classes, and collects student information automatically in multiple languages.
Qualifies prospective students, shows available courses and schedules, answers questions about programs and start dates instantly. Books trial classes and captures contact info—all through your website chat, 24/7.
Sends personalized class confirmations, course start reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep prospective students engaged.
Pre-fills enrollment forms from CRM data. Guides students through language proficiency assessment and course selection. Triggers automation workflows when registration is completed.
Automatically reaches out to prospective students at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospects engaged until enrollment.
Handles two-way SMS conversations with prospective and current students. Sends class confirmations, course start reminders, and answers questions about programs and schedules via text—98% open rate.
Lets website visitors speak directly to your website about available courses. Click, talk, get answers about pricing, schedules, and language programs—no typing required. Perfect for mobile users browsing language classes.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospective and current student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by course, level, and enrollment status.
Students don't submit support tickets—they just call or text. Your AI recognizes student issues (schedule change, material access, payment questions), creates support tickets, triages by urgency, and notifies the right staff member automatically.
Watches every conversation and alerts you when it matters. If a prospective student was frustrated, if a support issue was reported, if a trial class was booked—you know instantly.
Follow one student from phone call to enrollment—see how every system works together
Alex calls at 2 AM from overseas. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, Spanish beginner preference, $450 budget, March 20th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books her placement test. Instant confirmation—no waiting.
The moment the test is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the placement test. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her Spanish beginner interest, her $450 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled placement test. She tests into Beginner Level 1. You mark the test complete in your CRM. The moment you click "Complete," the system springs into action: enrollment follow-up emails get queued, the registration form is ready to send, and class confirmation workflows begin. All happening automatically—you're just administering the test.
Alex just finished the placement test. She's walking to her car when her phone buzzes. It's an enrollment form from Frontdesk Forms—already filled with her name, email, and the course she tested into. The AI guides her through emergency contact and payment information right on her phone. When she submits it, you're immediately notified. The enrollment confirmation process begins automatically—all without you lifting a finger.
Alex is at work, thinking about her upcoming classes. She has a question about the class schedule. She calls. The AI answers instantly, recognizes her from your CRM, remembers her placement test and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex begins her Spanish Beginner course. The system automatically sends welcome emails, class materials, and student portal access. Alex is officially enrolled.
Alex is preparing for her third class. She has questions: "How do I access the online materials?" "What time does the makeup class meet?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's student portal login isn't working. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, resets her password, and sends her new login credentials. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a Spanish conversation hour this Friday. Alex gets notified automatically—email, text, or both, your choice. The system sends school announcements, event reminders, schedule updates, and community news. Students stay informed without you sending individual messages. Everything happens automatically.
Three months later, Alex completes Beginner Level 1 and enrolls in Level 2. She had a great experience—questions were answered instantly, technical issues were resolved quickly, and she felt supported. The same AI that helped her find the course kept her engaged as a student. That's the full journey: prospect to student to continued enrollment.
Everything you need to know about using Frontdesk for your language school
Yes. The AI answers calls 24/7, qualifies prospective students, checks class availability, and books placement tests—all while your staff is away. No more missed enrollments at 10 PM from working parents.
The AI processes class cancellations automatically, collects all details (student name, course level, reason for change), and reschedules students into available time slots. Urgent requests can be escalated immediately to your academic coordinator.
Yes. The system automatically sends confirmation emails and reminder texts before placement tests. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed assessments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books placement tests instantly—no back-and-forth emails needed.
After placement tests, prospective students automatically receive an enrollment form that's pre-filled with their info from the CRM. The AI guides them through course selection and payment options. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including student management platforms, learning management systems, and payment processors. All data syncs automatically—prospective students, assessments, enrollments, and class rosters.
Absolutely. The AI knows all your locations, course availability, schedules, and language programs offered. It can route calls based on campus, handle multi-location inquiries, and manage enrollment across all sites simultaneously.
The AI handles visa and I-20 inquiries 24/7, provides initial documentation guidance, and collects necessary information. For complex immigration questions, it immediately escalates to your international student advisor.
Pricing is based on your school size and call volume. Most language schools see ROI within the first month from reduced no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing enrollment inquiries at 2 AM. Start booking class placements while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."