Every missed call is a lost booking. Every empty vehicle costs money. Frontdesk AI answers calls 24/7, books reservations, handles quote requests, and confirms rides—all while your team sleeps.
For Limousine & Party Bus Services
Incoming Call...
Customer
"Hi, I need a party bus for 20 people this Saturday night. Do you have availability?"
AI Receptionist
"Yes! We have our 24-passenger luxury party bus available—$450 for 4 hours. Would you like me to reserve it for you?"
✓ Reservation Confirmed • Sat 8PM
You're losing thousands in bookings while your fleet sits idle. Clients call for last-minute reservations at 10 PM, competitors answer faster, and your team can't handle peak demand. There's a better way.
A wedding party needs a limo for this Saturday, calls at 9 PM, and gets voicemail. By morning, they've already booked with a competitor who answered immediately. Peak booking times are when you're unavailable.
While you're coordinating a prom night pickup, five more clients call about weekend availability. Rate quotes, vehicle options, route confirmations—you can't answer everything at once. Clients hang up and call your competitors.
A corporate client books a party bus, then cancels last minute. You send one follow-up text that gets ignored. That's it—they're gone. No rebooking attempt, no retention, just an empty vehicle and lost revenue on your busiest night.
One AI workforce that handles every touchpoint—from first inquiry to confirmed booking
Customers visit your website at any hour looking for a limo or party bus. Frontdesk Chat answers instantly, qualifies the event, shows available vehicles, and provides instant quotes—all without human intervention.
Every call is answered instantly—quote requests, booking inquiries, service questions. The AI understands context, provides pricing, checks availability, and escalates to humans only when needed.
When customers request quotes but don't book, Frontdesk Outbound automatically calls to follow up. The AI references the original conversation, knows their event details, and closes the booking—all while updating your CRM and calendar.
Every interaction—chat, call, quote, booking—automatically creates and updates customer profiles in your CRM. No manual data entry. No missed information. One complete view of every customer and their event history.
Orchestrate the entire customer journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Booking confirmations, pre-event reminders, post-service follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart booking forms that pre-fill from CRM data and guide customers through completion. When forms are submitted, they automatically trigger outbound automation sequences for confirmation and event coordination workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your luxury transportation business. Each agent handles different tasks—answering calls, booking reservations, handling special requests. They work together 24/7 to keep your fleet booked and customers satisfied.
Answers every call instantly—no voicemail, no missed bookings. Handles reservation inquiries, books limo and party bus rentals, and collects special requests automatically for weddings, corporate events, and proms.
Qualifies transportation leads, shows available vehicles and pricing, answers questions about amenities, capacity, and service dates instantly. Books reservations and captures contact info—all through your website chat, 24/7.
Sends personalized reservation confirmations, pickup time reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep clients engaged and excited about their upcoming event.
Pre-fills reservation forms from CRM data. Guides clients through event details, passenger count, and pickup/drop-off locations. Triggers automation workflows when submitted.
Automatically reaches out to clients at the right time. Makes outbound calls to quote follow-ups, sends personalized SMS confirmations, and emails nurturing sequences. Coordinates all outbound channels to recover abandoned bookings and keep clients engaged before their event date.
Handles two-way SMS conversations with clients and event planners. Sends pickup confirmations, driver arrival notifications, and answers questions about vehicle amenities, bar options, and audio systems via text—98% open rate.
Lets website visitors speak directly to your website about available vehicles. Click, talk, get answers about pricing, vehicle capacity, and luxury amenities—no typing required. Perfect for mobile users planning weddings, proms, and corporate events.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed client and event data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by vehicle type, event date, and booking status.
Clients don't file support requests—they just call or text. Your AI recognizes service issues (vehicle breakdown, driver delay, route changes, etc.), creates dispatch tickets, triages by urgency, and notifies the right dispatch or operations staff automatically.
Watches every conversation and alerts you when it matters. If a client was frustrated, if a vehicle issue was reported, if a high-value wedding booking was confirmed—you know instantly.
Follow one customer from phone call to confirmed booking—see how every system works together
Alex calls at 2 AM planning her bachelorette party. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, bachelorette party, 12 passengers, March 15th pickup. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 7 PM, and reserves it. Instant confirmation—no waiting.
The moment the reservation is confirmed, the system springs into action. Confirmation emails, reminder texts, follow-ups, and booking details—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday evening, Alex is at a restaurant. She completely forgot about the pickup. You're at your desk, see the missed reservation in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her bachelorette party, her 12 passengers. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished a meeting at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new date, and hangs up. The calendar updates automatically. No one had to do anything.
Alex and her friends have an incredible night. When they're dropped off, you mark the ride complete in your CRM. The moment you click "Complete," the system springs into action: post-event follow-up emails get queued, feedback requests are ready to send, and future booking promotions begin. All happening automatically—you're just providing great service.
Alex wakes up the next morning to a text with a link to finalize event details. It's a form from Frontdesk Forms—already filled with her name, email, and the vehicle she reserved. The AI guides her through pickup location and special requests right on her phone. When she submits it, you're immediately notified. The final preparations begin automatically—all without you lifting a finger.
Alex is at work, thinking about her amazing experience. She wants to book again for her sister's birthday. She calls. The AI answers instantly, recognizes her from your CRM, remembers her party bus rental, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds and books another event.
Alex loved the experience so much, she books your limo for her sister's birthday. The system automatically sends booking confirmations, event details, and day-of reminders. Alex is officially a repeat customer.
Alex is planning the birthday surprise. She has questions: "Does the limo have Bluetooth?" "How many stops can we make?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex needs to change the pickup location. It's 3:30 PM on a weekday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the change, updates the booking, and confirms the new details. Alex doesn't have to wait for business hours or fill out forms. She just explains the change, and it's handled.
You're running a prom season special. Alex gets notified automatically—email, text, or both, your choice. The system sends promotional offers, seasonal deals, new vehicle announcements, and exclusive discounts. Customers stay informed without you sending individual messages. Everything happens automatically.
A few months later, Alex has referred three friends for weddings and corporate events. She had an incredible experience—bookings were instant, changes were handled immediately, and she felt taken care of every step. The same AI that helped her book her party kept her happy as a customer. That's the full journey: inquiry to booking to loyal advocate.
Everything you need to know about using Frontdesk for your transportation business
Yes. The AI answers calls 24/7, checks vehicle availability, provides quotes, and books reservations—all while your team sleeps. No more missed bookings at 2 AM from party planners or airport transfer requests.
The AI processes modifications automatically, collects all details (pickup location, time changes, passenger count), and updates your dispatch system. Urgent changes can be escalated to your operations team immediately.
Yes. The system automatically sends confirmation emails and reminder texts before pickups. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed reservations.
Yes. Integrates with Google Calendar, Outlook, and most dispatch software. The AI checks real-time vehicle availability and books reservations instantly—no back-and-forth emails needed.
After providing trip details, clients automatically receive a quote that's based on your pricing structure. The AI guides them through vehicle selection and deposit payment. When payment is received, you're notified immediately.
Yes. Frontdesk integrates with most systems including Limo Anywhere, TripMaster, Ground Alliance, and others. All data syncs automatically—bookings, client information, vehicle assignments, and payments.
Absolutely. The AI knows your entire fleet, vehicle availability, capacity, amenities, and pricing. It can suggest appropriate vehicles based on passenger count, handle corporate account inquiries, and manage multiple bookings simultaneously.
The AI handles urgent bookings 24/7, checks immediate availability, and can coordinate with your dispatch team or drivers. For time-sensitive airport runs or event transportation, it immediately escalates to your operations manager.
Pricing is based on your fleet size and call volume. Most companies see ROI within the first month from reduced no-shows and increased booking conversions. Contact us for a custom quote.
Stop missing bookings at 2 AM. Start securing rides while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."