Every missed call is a lost birthday party. Every voicemail is a group booking gone to your competitor. Frontdesk AI answers calls 24/7, books tee times, schedules events, and handles inquiries—all while your team sleeps.
For Mini Golf Courses
Incoming Call...
Customer
"Hi, I need to book a birthday party for 15 kids this Saturday. Are you available?"
AI Receptionist
"Absolutely! We have the 2 PM slot available. Party package includes 2 rounds of mini golf and pizza. Should I book it?"
✓ Party Booked • Saturday 2 PM
You're losing bookings every day while your phone rings unanswered. Families call during your busiest hours, parties go unbooked, and your staff can't keep up with the flood of inquiries.
A family wants to book a birthday party for Saturday at 2 PM. They call while you're helping customers at the counter, and it goes to voicemail. By the time you call back, they've already booked with the competitor down the street.
While you're checking in a group, the phone rings with party inquiries. Customers need help with putters, kids need the restroom, and someone wants to know about your hours. You can't handle the counter and answer every call. Frustrated callers hang up and go elsewhere.
Someone reserves a tee time or party package over the phone. You block off the course, turn away other customers, and they never show up. You send one reminder text that gets ignored. That's it—they're gone. No deposit collected, no recovery, just empty lanes and lost revenue.
One AI workforce that handles every touchpoint—from first inquiry to booked party
Families visit your mini golf website at any hour. Frontdesk Chat answers instantly, checks tee time availability, books birthday parties, and answers pricing questions—all without human intervention.
Every call is answered instantly—pricing questions, party bookings, group reservations, hours inquiries. The AI understands context, checks availability, books tee times, and escalates to humans only when needed.
When parties cancel or customers don't show, Frontdesk Outbound automatically calls to reschedule. The AI references the original booking conversation, knows their party package preference, and rebooks—all while updating your CRM and calendar.
Every interaction—chat, call, booking, party inquiry—automatically creates and updates customer profiles in your CRM. No manual data entry. No missed information. One complete view of every customer and their visit history.
Orchestrate the entire customer journey across email, voice, SMS, and web. Automatically coordinate party reminders, special event promotions, and re-engagement campaigns based on visit history and behavior.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Party confirmations, reminders, special event announcements, and re-engagement campaigns—all orchestrated by Marketing Automation.
Smart party booking forms that pre-fill from CRM data and guide customers through completion. When forms are submitted, they automatically trigger outbound automation sequences for confirmation calls and follow-up workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your mini golf course. Each agent handles different tasks—answering calls, booking tee times, handling party reservations. They work together 24/7 to fill your course calendar faster.
Answers every call instantly—no voicemail, no missed bookings. Handles party inquiries, books tee times, and manages group event requests automatically.
Qualifies party leads, shows available time slots and group rates, answers questions about course features and birthday packages instantly. Books tee times and captures contact info—all through your website chat, 24/7.
Sends personalized party confirmations, event day reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep customers engaged.
Pre-fills party booking forms from CRM data. Guides customers through group size and package selection. Triggers automation workflows when submitted.
Automatically reaches out to customers at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails party package promotions. Coordinates all outbound channels to recover lost bookings and keep customers engaged.
Handles two-way SMS conversations with party hosts and walk-in customers. Sends tee time confirmations, party reminders, and answers questions about packages and availability via text—98% open rate.
Lets website visitors speak directly to your website about available tee times. Click, talk, get answers about pricing, party packages, and course features—no typing required. Perfect for mobile users browsing party options.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed customer and party booking data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by customer, event type, and booking status.
Customers don't submit tickets—they just call or text. Your AI recognizes facility issues (broken windmill, lighting problems, etc.), creates tasks, triages by urgency, and notifies the right course maintenance staff automatically.
Watches every conversation and alerts you when it matters. If a customer was frustrated, if a facility issue was reported, if a large party was booked—you know instantly.
Follow one caller from first inquiry to birthday party booking—see how every system works together
Alex calls at 2 AM planning her daughter's birthday party. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, birthday party for 15 kids, March 15th date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 2 PM, and books the party package. Instant confirmation—no waiting.
The moment the party is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and party details—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday afternoon, Alex is at the grocery store. She completely forgot about the party. You're at the front desk, see the missed booking in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her birthday party for 15 kids, March 9th date. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new date, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled party. The kids have a blast. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-party thank you emails get queued, feedback forms are ready to send, and future booking reminders begin. All happening automatically—you're just running a great party.
Alex just finished the party. She's walking to her car when her phone buzzes. It's a feedback form from Frontdesk Forms—already filled with her name, email, and the party date. The AI guides her through rating questions right on her phone. When she submits it, you're immediately notified. The review process begins automatically—all without you lifting a finger.
Alex is at work, thinking about her son's upcoming birthday. She calls. The AI answers instantly, recognizes her from your CRM, remembers her previous party, and is ready to help—no hold time, no voicemail, no missed calls. Alex books another party in seconds.
With her daughter's party going so well, Alex books another one for her son. The system automatically sends booking confirmations, party planning tips, and reminder emails. Alex is officially a repeat customer.
Alex is prepping for the party. She has questions: "Can we bring our own cake?" "Are there vegetarian pizza options?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
A customer finds that hole 7's windmill isn't spinning. It's 8:30 PM on a Sunday. They can call, text, or chat—whichever they prefer. The AI answers instantly, understands the issue, creates a service ticket, and notifies your team immediately. The customer doesn't have to wait for business hours or fill out forms. They just describe the problem, and it's handled.
There's a special Glow Golf night this Friday. Alex gets notified automatically—email, text, or both, your choice. The system sends event announcements, special promotions, schedule updates, and customer rewards. Customers stay informed without you sending individual messages. Everything happens automatically.
Six months later, Alex is a regular customer. She's hosted multiple parties, brings the kids for open play, and recommends you to all her friends. She had a great experience—bookings were always easy, questions were answered instantly, and she felt taken care of. The same AI that helped her book the first party kept her happy as a loyal customer. That's the full journey: inquiry to booking to repeat customer.
Everything you need to know about using Frontdesk for your mini golf course
Yes. The AI answers calls 24/7, collects party details, checks course availability, and books reservations—all while your team sleeps. No more missed birthday party bookings at 10 PM.
The AI answers questions about course status, weather delays, and facility updates automatically. It can provide current wait times, special event schedules, and operating hours. Urgent maintenance issues can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before events. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed reservations.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books tee times instantly—no back-and-forth calls needed.
After initial inquiries, guests automatically receive booking information that's pre-filled with their details from the CRM. The AI guides them through party size, food packages, and add-on options. When confirmed, you're notified immediately.
Yes. Frontdesk integrates with most systems including Square, Mindbody, Club Prophet, and others. All data syncs automatically—reservations, tee times, party bookings, and customer inquiries.
Absolutely. The AI knows all your locations, course availability, pricing, and special events. It can route calls based on location, handle multi-location inquiries, and manage several facilities simultaneously.
The AI handles weather-related inquiries 24/7, communicates current status, and can help reschedule bookings. For urgent closures or safety issues, it immediately notifies your management team.
Pricing is based on your course size and call volume. Most attractions see ROI within the first month from reduced no-shows and increased party bookings. Contact us for a custom quote.
Stop missing party bookings after hours. Start filling tee times while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."