Every empty seat costs money. Every missed call is a lost family. Frontdesk AI answers calls 24/7, books school tours, answers enrollment questions, and nurtures prospective families—all while you focus on teaching.
For Montessori Schools
Incoming Call...
Parent
"Hi, I'm interested in enrolling my 4-year-old. Do you have openings for this fall?"
AI Receptionist
"Yes! We have spots in our Primary program. Would you like to schedule a school tour to meet our teachers?"
✓ Tour Scheduled • Tomorrow 10 AM
You're losing enrollments every day families can't reach you. Parents call during work hours, tours get missed, and your front desk can't keep up. There's a better way.
A parent researches your program during lunch break, calls at 12:30 PM while your staff is eating, and gets voicemail. By the time you call back, they've already scheduled tours with three other schools who answered immediately.
While she's conducting a tour, three more calls come in. Enrollment inquiries, curriculum questions, tuition concerns—she can't be everywhere at once. Prospective families get frustrated waiting, and you lose enrollments to schools with better responsiveness.
You prepare the classroom, brief your guide, and wait. They don't show. You send one follow-up email that gets buried in their inbox. That's it—they're gone. No second chance, no recovery, just wasted time and another empty spot that could be generating tuition.
One AI workforce that handles every touchpoint—from first inquiry to enrolled family
Parents visit your Montessori school website at any hour. Frontdesk Chat answers instantly, qualifies families, shares program details and available classrooms, and books school tours—all without human intervention.
Every call is answered instantly—absence notifications, enrollment inquiries, program questions. The AI understands context, records information, schedules callbacks, and escalates to staff only when needed.
When families no-show for school tours, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their child's age and program preferences, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, school tour, enrollment inquiry—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective and enrolled family.
Orchestrate the entire family enrollment journey across email, voice, SMS, and web. Automatically coordinate follow-ups, tour reminders, and nurturing sequences based on family behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, reminders, follow-ups, and enrollment nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and enrollment workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your Montessori school. Each agent handles different tasks—answering calls, scheduling tours, managing enrollment inquiries. They work together 24/7 to fill your classrooms faster.
Answers every call instantly—no voicemail, no missed families. Handles enrollment inquiries, books school tours, and creates parent communication requests automatically.
Qualifies enrollment leads, shows available classrooms and tuition, answers questions about curriculum and enrollment dates instantly. Books school tours and captures family contact info—all through your website chat, 24/7.
Sends personalized school tour confirmations, enrollment reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged.
Pre-fills enrollment applications from CRM data. Guides families through student information and emergency contact forms. Triggers automation workflows when submitted.
Automatically reaches out to families at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost families and keep enrollment prospects engaged.
Handles two-way SMS conversations with families and prospective parents. Sends tour confirmations, enrollment reminders, and answers questions about available classrooms via text—98% open rate.
Lets website visitors speak directly to your website about available classrooms. Click, talk, get answers about tuition, availability, and curriculum—no typing required. Perfect for mobile users browsing your school.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by classroom, age group, and enrollment status.
Parents don't submit requests—they just call or text. Your AI recognizes student concerns (missing supplies, schedule questions, pickup changes), creates requests, triages by urgency, and notifies the right staff member automatically.
Watches every conversation and alerts you when it matters. If a family was frustrated, if a parent concern was reported, if a school tour was booked—you know instantly.
Follow one parent from phone call to enrollment—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, daughter's age, Primary program interest, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the tour is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her daughter's age, the Primary program interest. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled tour. She loves the classroom. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the enrollment application form is ready to send, and qualification workflows begin. All happening automatically—you're just showing the school.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and her daughter's age. The AI guides her through emergency contacts and medical information right on her phone. When she submits it, you're immediately notified. The qualification process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the school. She has a question about the curriculum approach. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex completes the enrollment. The system automatically sends welcome emails, orientation instructions, and first-day preparation guides. Her daughter is officially starting.
It's her daughter's first week. She has questions: "What should we bring for the first day?" "What time is drop-off?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex wants to schedule a parent-teacher conference. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the request, and books a conference time for next week. Alex doesn't have to wait for business hours or fill out forms. She just describes what she needs, and it's handled.
There's a school Spring Festival this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends school announcements, event reminders, schedule updates, and community news. Parents stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex re-enrolls. She had a great experience—questions were answered instantly, communication was seamless, and she felt connected to the school community. The same AI that helped her find the school kept her supported as a parent. That's the full journey: prospect to parent to loyal advocate.
Everything you need to know about using Frontdesk for your Montessori school
Yes. The AI answers calls 24/7, qualifies prospective families, provides program information, and schedules school tours—all while your staff is home. No more missed enrollment opportunities from evening or weekend calls.
The AI records absence notifications automatically, collects all details (child's name, classroom, reason, expected return date), and updates your attendance system. Urgent health concerns can be escalated immediately to administration.
Yes. The system automatically sends confirmation emails and reminder texts before school tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed tours and increasing enrollment conversions.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books school tours instantly—no back-and-forth emails needed with busy parents.
After tours, families automatically receive an enrollment application that's pre-filled with their info from the CRM. The AI guides them through the process, collecting child information, program preferences, and required documentation. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most Montessori school management systems including Transparent Classroom, Brightwheel, Procare, and others. All data syncs automatically—prospective families, tours, enrollment applications, and parent inquiries.
Absolutely. The AI knows all your programs—Infant/Toddler, Primary, Elementary—plus availability, tuition rates, and curriculum details. It can route calls based on age groups, handle multi-campus inquiries, and manage multiple locations simultaneously.
The AI handles parent calls 24/7, verifies identity, and collects message details for routine matters. For true emergencies—illness, injury, or urgent pickup needs—it immediately escalates to your on-call director or appropriate staff member.
Pricing is based on your school size and call volume. Most Montessori schools see ROI within the first month from reduced tour no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing enrollment calls at 2 AM. Start enrolling families while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."