Every empty spot costs money. Every missed call is a lost client. Frontdesk AI answers calls 24/7, books classes, handles membership inquiries, and converts leads—all while your team sleeps.
For Pilates Studios
Incoming Call...
New Client
"Hi, I'm interested in Reformer classes. Do you have any spots available tomorrow morning?"
AI Receptionist
"Yes! We have spots in our 9 AM Reformer Flow class. I can book you in right now. Would you like to reserve that spot?"
✓ Class Booked • 9 AM Reformer
You're losing clients every day your spots sit empty. Prospects call after hours, no-shows waste your time, and you can't keep up with bookings. There's a better way.
Someone finds your studio at 9 PM, calls to book a trial class, and gets voicemail. By the time you check messages in the morning, they've already signed up with the studio down the street who answered.
While you're teaching a class, five calls come in. Trial class bookings, package questions, schedule changes—you can't be everywhere at once. Prospective clients get frustrated waiting, and you lose sign-ups.
You hold a spot in class, prep the reformer, and wait. They don't show up. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no conversion, just wasted time and another empty spot.
One AI workforce that handles every touchpoint—from first inquiry to confirmed membership
Potential clients visit your studio website at any hour. Frontdesk Chat answers instantly, qualifies leads, shows available class times, and books intro sessions—all without human intervention.
Every call is answered instantly—class bookings, schedule changes, membership questions. The AI understands context, reschedules classes, handles cancellations, and escalates to humans only when needed.
When intro sessions no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their fitness goals, and books a new session—all while updating your CRM and calendar.
Every interaction—chat, call, class booking, membership inquiry—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every lead and client.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, class reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-class confirmations, reminders, follow-ups, and membership sequences—all orchestrated by Marketing Automation.
Smart intake forms that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and membership workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your studio. Each agent handles different tasks—answering calls, booking classes, handling client requests. They work together 24/7 to keep your schedule full and clients engaged.
Answers every call instantly—no voicemail, no missed class bookings. Handles inquiries about class schedules, books sessions, and answers questions about pricing, packages, and instructor availability automatically.
Qualifies new client leads, shows available class times and membership pricing, answers questions about reformer availability, instructor specialties, and intro package options instantly. Books trial classes and captures contact info—all through your website chat, 24/7.
Sends personalized class confirmations, session reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send wellness tips, package renewal reminders, and re-engagement campaigns at the right time to keep clients coming back.
Pre-fills new client intake forms from CRM data. Guides prospects through health history, injury disclosure, and fitness goal assessment. Triggers automation workflows when submitted for instructor review and first session preparation.
Automatically reaches out to prospects at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups for trial class sign-ups, and emails nurturing sequences about membership packages. Coordinates all outbound channels to recover missed opportunities and keep prospects engaged.
Handles two-way SMS conversations with potential and current clients. Sends class confirmations, session reminders, and answers questions about instructor availability, reformer spots, and package options via text—98% open rate.
Lets website visitors speak directly to your website about class schedules and instructor availability. Click, talk, get answers about pricing, membership packages, and intro class options—no typing required. Perfect for mobile users browsing your studio on the go.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed client and prospect data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by client, class booking, and membership status.
Clients don't submit service requests—they just call or text. Your AI recognizes equipment issues (reformer strap broken, temperature control problem, etc.), creates support requests, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a prospect expressed interest in private sessions, if equipment was reported broken, if a class was booked for a new client—you know instantly.
Follow one prospect from phone call to signed membership—see how every system works together
Alex calls at 7:45 PM, just finished work. The AI receptionist for Pilates Studios answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, beginner interest, evening availability, complete beginner status. Saved to CRM automatically—no forms, no typing. This Pilates Studios automation works seamlessly.
Alex says "Yes!" The AI checks your calendar, finds Thursday at 6 PM, and books the intro session. Instant confirmation—no waiting with our Pilates Studios scheduling software.
The moment the intro session is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and membership forms—all happening automatically with Pilates Studios client management.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels prepared, and relaxes. Meanwhile, a reminder email is already scheduled for Wednesday. No one had to remember to send it.
Thursday evening, Alex is stuck in a meeting. She completely forgot about the intro session. You're at the studio, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 7:45 PM phone call, her beginner interest, her evening availability. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—enjoying her Saturday morning. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Thursday. Would you like to reschedule your intro session?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled intro session. She loves the experience and wants to join. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-session follow-up emails get queued, the membership application is ready to send, and onboarding workflows begin. All happening automatically—you're just teaching the class.
Alex just finished the intro session. She's walking to her car when her phone buzzes. It's a membership application from Frontdesk Forms—already filled with her name, email, and the membership she discussed. The AI guides her through emergency contact and health screening right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about her membership. She has a question about class packages. She calls. The AI answers instantly, recognizes her from your CRM, remembers her intro session and membership application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex signs up for the unlimited monthly membership. The system automatically sends welcome emails, class booking instructions, and studio policies. Alex officially becomes a member.
Alex is heading to her first full class. She has questions: "What should I bring?" "Is there a locker room?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex has been coming to classes but tweaked her knee. It's 7:15 PM on a Monday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the situation, notes it in her profile, and confirms she can still attend with modifications. Alex doesn't have to wait for business hours or fill out forms. She just describes the issue, and it's handled.
There's a special workshop this weekend. Alex gets notified automatically—email, text, or both, your choice. The system sends studio announcements, event invitations, schedule changes, and community news. Members stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews. She had a great experience—questions were always answered instantly, modifications were noted, and she felt part of the community. The same AI that helped her book her first class kept her engaged as a member. That's the full journey: prospect to member to renewal.
Everything you need to know about using Frontdesk for your Pilates studio
Yes. The AI answers calls 24/7, books class reservations, checks schedule availability, and answers questions about your Pilates programs—all while you focus on teaching. No more missed bookings at 10 PM.
The AI processes cancellation requests automatically, collects all details (client name, class time, reason), and reschedules clients into available slots. Last-minute cancellations are immediately offered to waitlist clients.
Yes. The system automatically sends confirmation emails and reminder texts before classes. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed sessions and filling your classes.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books intro sessions instantly—no back-and-forth emails needed.
After intro sessions, clients automatically receive membership information that's personalized with their class preferences from the CRM. The AI guides them through package options and payment setup. When they enroll, you're notified immediately.
Yes. Frontdesk integrates with most Pilates studio management systems including Mindbody, Pike13, Momence, Vagaro, and others. All data syncs automatically—clients, bookings, memberships, and class schedules.
Absolutely. The AI knows all your studio locations, class schedules, instructor availability, and membership options. It can route calls based on location, handle multi-studio inquiries, and manage bookings across all your facilities simultaneously.
The AI manages waitlists automatically and immediately notifies waitlisted clients when spots open up. When last-minute cancellations happen, it fills those slots within minutes—maximizing your class capacity and revenue.
Pricing is based on your studio size and call volume. Most Pilates studios see ROI within the first month from reduced no-shows and increased membership conversions. Contact us for a custom quote.
Stop missing class bookings at 2 AM. Start filling sessions while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."