Every empty spot costs money. Every missed call is a lost enrollment. Frontdesk AI answers calls 24/7, books tours, handles parent questions, and enrolls families—all while your team sleeps.
For Preschools & Daycare
Incoming Call...
Parent
"Hi, I'm looking for full-time care for my 3-year-old. Do you have any openings?"
AI Receptionist
"Yes! We have a spot in our Preschool room—full-time care, $1,200/month. Would you like to schedule a tour?"
✓ Tour Booked • Preschool Room
You're losing enrollments every day parents can't reach you. Families call during naptime, tours get forgotten, and your staff can't handle admissions while caring for children. There's a better way.
A parent finds your center at 9 PM while researching childcare, calls, and gets voicemail. By the time you check messages in the morning, they've already toured with another preschool that answered.
While you're changing diapers or reading stories, enrollment inquiries pile up. Tour requests, tuition questions, curriculum details—you can't be in the classroom and at the front desk at once. Families get frustrated waiting, and you lose enrollments.
You schedule a tour, prepare the classrooms, and wait. They don't show. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty enrollment slot.
One AI workforce that handles every touchpoint—from first inquiry to enrollment
Parents visit your preschool website at any hour. Frontdesk Chat answers instantly, qualifies families, shares available programs, and books tours—all without human intervention.
Every call is answered instantly—absence notifications, tour inquiries, enrollment questions, billing concerns. The AI understands context, logs absences, schedules tours, and escalates to staff only when needed.
When families no-show for tours, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their child's age and program interest, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, tour, absence notification—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective and enrolled family.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, tour reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, reminders, follow-ups, and enrollment nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for document collection and enrollment confirmation workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your early learning center. Each agent handles different tasks—answering calls, scheduling tours, managing enrollment inquiries. They work together 24/7 to fill your classrooms faster.
Answers every call instantly—no voicemail, no missed families. Handles enrollment inquiries, books facility tours, and documents parent concerns automatically.
Qualifies family leads, shows available classroom spots and tuition rates, answers questions about programs and enrollment dates instantly. Books facility tours and captures contact info—all through your website chat, 24/7.
Sends personalized tour confirmations, enrollment deadline reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged.
Pre-fills enrollment applications from CRM data. Guides families through immunization records and emergency contact verification. Triggers automation workflows when submitted.
Automatically reaches out to families at the right time. Makes outbound calls to no-show tour appointments, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost enrollments and keep families engaged.
Handles two-way SMS conversations with prospective and current families. Sends tour confirmations, enrollment deadline reminders, and answers questions about available classroom spots via text—98% open rate.
Lets website visitors speak directly to your website about available classrooms. Click, talk, get answers about tuition rates, availability, and curriculum—no typing required. Perfect for mobile users browsing programs.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by classroom, child age group, and enrollment status.
Parents don't submit requests—they just call or text. Your AI recognizes parent concerns (missing supplies, billing questions, etc.), creates task tickets, triages by urgency, and notifies the right staff members automatically.
Watches every conversation and alerts you when it matters. If a parent was concerned, if an urgent issue was reported, if a facility tour was booked—you know instantly.
Follow one parent from phone call to enrollment—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, child's age, full-time program interest, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the tour is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her 3-year-old's needs, her full-time program interest. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled tour. She loves the classrooms and teachers. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the enrollment application form is ready to send, and qualification workflows begin. All happening automatically—you're just showing the facility.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and the program she just saw. The AI guides her through child information and emergency contacts right on her phone. When she submits it, you're immediately notified. The enrollment process begins automatically—all without you lifting a finger.
Alex's at work, thinking about enrollment. She has a question about the vaccination requirements. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex completes the enrollment. The system automatically sends welcome emails, first day instructions, and parent handbook. Alex's child is officially enrolled.
Alex just finished her child's first week. She has questions: "What time is drop-off again?" "Can I pack peanut butter snacks?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's child woke up with a fever. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the situation, explains the sick child policy, and helps her notify the school for Monday. Alex doesn't have to wait for business hours or fill out forms. She just describes the situation, and it's handled.
There's a field trip to the zoo this Friday. Alex gets notified automatically—email, text, or both, your choice. The system sends school announcements, event reminders, holiday closures, and parent updates. Parents stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex re-enrolls for the next school year. She had a great experience—teachers were amazing, questions were answered instantly, and she felt connected through all the updates. The same AI that helped her find the preschool kept her happy as a parent. That's the full journey: inquiry to enrollment to retention.
Everything you need to know about using Frontdesk for your preschool or daycare
Yes. The AI answers calls 24/7, qualifies interested families, shares program details and availability, and books tours—all while your staff is off duty. No more missed enrollment opportunities at 9 PM when parents are researching childcare.
The AI answers common questions about curriculum, meal plans, pickup policies, and daily schedules. For specific child concerns or emergencies, it collects all details (child's name, classroom, issue description, urgency) and routes them to the appropriate teacher or director immediately.
Yes. The system automatically sends confirmation emails and reminder texts before facility tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed tours and converting more families into enrollments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books facility tours instantly—no back-and-forth phone tag with busy parents needed.
After tours, families automatically receive an enrollment application that's pre-filled with their info from the CRM. The AI guides them through immunization records, emergency contacts, and payment information. When submitted, you're notified immediately and can process the enrollment.
Yes. Frontdesk integrates with most childcare management systems including Brightwheel, Procare, Kinderlime, and others. All data syncs automatically—enrollment inquiries, tours, applications, and parent communications.
Absolutely. The AI knows all your locations, classroom availability, age groups, tuition rates, and program features. It can route calls based on location and age requirements, handle multi-center inquiries, and manage several facilities simultaneously.
The AI handles routine calls like absence notifications and early pickup requests, verifies parent identity, and logs the information. For true emergencies involving child safety or health, it immediately escalates to your director or on-duty staff.
Pricing is based on your center size and call volume. Most preschools and daycare centers see ROI within the first month from reduced no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing enrollment calls at 6 PM. Start filling spots while you focus on the kids.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."