Every empty seat costs money. Every missed call is a lost family. Frontdesk AI answers calls 24/7, schedules tours, handles parent inquiries, and completes enrollments—all while your team sleeps.
For Private Schools
Incoming Call...
Parent
"Hi, I'm looking for 5th grade enrollment. Do you have any spots available?"
AI Receptionist
"Yes! We have spots in our 5th grade class—tuition is $18,500/year. Would you like to schedule a campus tour?"
✓ Tour Booked • 5th Grade
You're losing enrollment opportunities while your admissions team is stretched thin. Parents call after hours, tours get missed, and your staff can't keep up with inquiries during peak season.
A parent researches schools at 9 PM, calls to schedule a tour, and gets voicemail. By the time your admissions office opens in the morning, they've already booked tours at three competing schools who answered immediately.
While you're giving a campus tour, five more parents call with questions. Enrollment inquiries, tuition questions, program details, event RSVPs—you can't be everywhere at once. Parents get frustrated waiting, and you lose families to schools that respond faster.
You block off time, prepare materials, and coordinate staff. The family doesn't show. You send one follow-up email that goes unanswered. That's it—they're gone. No second chance, no recovery, just wasted time and another spot that stays empty.
One AI workforce that handles every touchpoint—from first inquiry to enrolled family
Prospective families visit your school website at any hour. Frontdesk Chat answers instantly, qualifies families, shares tuition information, and books campus tours—all without human intervention.
Every call is answered instantly—parent questions, admissions inquiries, absence notifications. The AI understands context, routes messages to the right staff, schedules callbacks, and escalates to humans only when needed.
When families no-show for campus tours, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their grade level preferences, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, campus tour, parent inquiry—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective and enrolled family.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for enrollment processing and parent onboarding.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your private school. Each agent handles different tasks—answering calls, scheduling tours, handling parent inquiries. They work together 24/7 to increase enrollment and support your admissions team.
Answers every call instantly—no voicemail, no missed prospective families. Handles admissions inquiries, schedules campus tours, and answers questions about tuition, programs, and enrollment deadlines automatically.
Qualifies prospective families, shows available grade levels and programs, answers questions about curriculum, extracurriculars, and enrollment dates instantly. Schedules campus tours and captures family contact info—all through your website chat, 24/7.
Sends personalized campus tour confirmations, open house reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep prospective families engaged throughout the admissions process.
Pre-fills enrollment applications from CRM data. Guides families through student information, previous school records, and required documentation. Triggers automation workflows when applications are submitted.
Automatically reaches out to prospective families at the right time. Makes outbound calls to tour no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover interested families and keep them engaged through the enrollment decision.
Handles two-way SMS conversations with prospective families and current parents. Sends campus tour confirmations, open house reminders, and answers questions about programs, tuition, and enrollment via text—98% open rate.
Lets website visitors speak directly to your website about your school programs. Click, talk, get answers about tuition, curriculum, class sizes, and admissions—no typing required. Perfect for busy parents browsing on mobile.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospective family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by family, student, and enrollment stage.
Parents don't submit requests—they just call or text. Your AI recognizes parent concerns (schedule changes, transportation questions, student absences, etc.), creates support tickets, triages by urgency, and notifies the right staff member automatically.
Watches every conversation and alerts you when it matters. If a family was concerned, if a parent request was urgent, if a campus tour was scheduled—you know instantly.
Follow one parent from first call to enrolled student—see how every system works together
Alex calls at 2 AM researching schools for her daughter. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, daughter's grade level, $18,500 tuition range, August start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the tour is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from your school—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her daughter's 3rd grade placement, her $18,500 tuition budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule your campus tour?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled tour. She loves the school. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the enrollment application form is ready to send, and qualification workflows begin. All happening automatically—you're just showing the campus.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and her daughter's grade level. The AI guides her through student information and medical records right on her phone. When she submits it, you're immediately notified. The enrollment process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the school. She has a question about the after-school program. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex completes the enrollment contract. The system automatically sends welcome emails, orientation schedules, and first-day instructions. Her daughter is officially enrolled.
School starts in two weeks. Alex has questions: "What time is orientation?" "What school supplies do we need?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Her daughter needs a new uniform shirt. It's 8:30 PM on a Tuesday. Alex can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, provides uniform ordering information, and explains the process. Alex doesn't have to wait for business hours or search through the parent portal. She just asks her question, and it's answered.
There's a Fall Festival this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends school announcements, event reminders, schedule updates, and important parent communications. Families stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex re-enrolls for 4th grade. She had a great experience—questions were answered instantly, events were well-communicated, and she felt supported. The same AI that helped her find the school kept her happy as a parent. That's the full journey: prospective parent to enrolled family to returning student.
Everything you need to know about using Frontdesk for your private school
Yes. The AI answers calls 24/7, qualifies prospective families, answers tuition questions, and books campus tours—all while your admissions team is off. No more missed opportunities from parents calling evenings or weekends.
The AI handles common parent inquiries automatically, from school hours and dress code to athletics schedules and after-school programs. It collects detailed information for specific concerns and routes them to the appropriate administrator or teacher. Urgent matters are escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before campus tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed tours and keeping your enrollment pipeline full.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability for admissions staff and books campus tours instantly—no back-and-forth emails needed with prospective families.
After campus tours, prospective families automatically receive an enrollment application that's pre-filled with their info from the CRM. The AI guides them through student records, previous school information, and financial aid requests. When submitted, your admissions team is notified immediately.
Yes. Frontdesk integrates with most private school systems including Blackbaud, FACTS, Veracross, and others. All data syncs automatically—prospective families, campus tours, enrollment applications, and parent inquiries.
Absolutely. The AI knows all your campuses, grade availability, tuition schedules, and programs. It can route calls based on division (lower, middle, upper school), handle multi-campus inquiries, and manage enrollment for multiple locations simultaneously.
The AI handles absence reporting 24/7, verifies parent identity, and logs attendance notes in your system. For medical emergencies or urgent situations, it immediately escalates to your administrative team or school nurse.
Pricing is based on your school size and call volume. Most schools see ROI within the first semester from increased enrollment conversions and reduced administrative burden. Contact us for a custom quote.
Stop missing prospective families at 2 AM. Start booking tours while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."