Every empty retreat date costs money. Every missed call is a lost booking. Frontdesk AI answers calls 24/7, books retreats, handles inquiries about programs, and confirms reservations—all while your team sleeps.
For Retreat Centers
Incoming Call...
Inquiring Guest
"Hi, I'm looking to book a corporate retreat for 25 people in June. Do you have availability?"
AI Receptionist
"Yes! We have June 15-17 available—full facility access, accommodates 30 guests. Would you like to schedule a site visit?"
✓ Visit Scheduled • June 15-17
You're losing revenue every day your retreat center sits empty. Groups call after hours, inquiries go unanswered, and your team can't handle the volume. There's a better way.
A corporate team finds your retreat center at 9 PM, calls to check availability, and gets voicemail. By the time you respond in the morning, they've already booked with another venue that answered immediately.
While you're giving a facility tour, five more calls come in. Retreat leaders asking about availability, groups requesting dietary accommodations, payment questions—you can't be everywhere at once. Potential guests get frustrated waiting, and you lose bookings.
You block off time, prepare the grounds, and wait for the group leader to arrive. They don't show. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty weekend.
One AI workforce that handles every touchpoint—from first inquiry to confirmed booking
Retreat organizers visit your website at any hour. Frontdesk Chat answers instantly, qualifies inquiries, shows available dates, and books consultations—all without human intervention.
Every call is answered instantly—facilities requests, booking inquiries, program questions. The AI understands context, creates tickets, schedules follow-ups, and escalates to humans only when needed.
When site visits no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their retreat needs, and books a new visit—all while updating your CRM and calendar.
Every interaction—chat, call, site visit, facilities request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every retreat organizer and booking.
Orchestrate the entire organizer journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-visit confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart retreat inquiry forms that pre-fill from CRM data and guide organizers through completion. When forms are submitted, they automatically trigger outbound automation sequences for qualification and booking workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your retreat center. Each agent handles different tasks—answering calls, booking retreats, handling guest requests. They work together 24/7 to fill your retreat calendar faster.
Answers every call instantly—no voicemail, no missed bookings. Handles retreat inquiries, books group visits, and creates guest service requests automatically.
Qualifies retreat leads, shows available dates and packages, answers questions about facilities and accommodations instantly. Books site visits and captures contact info—all through your website chat, 24/7.
Sends personalized retreat confirmations, arrival reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep groups engaged.
Pre-fills retreat booking forms from CRM data. Guides groups through dietary requirements and special accommodations. Triggers automation workflows when submitted.
Automatically reaches out to retreat organizers at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep groups engaged.
Handles two-way SMS conversations with retreat organizers and current guests. Sends booking confirmations, arrival reminders, and answers questions about available dates via text—98% open rate.
Lets website visitors speak directly to your website about available retreat dates. Click, talk, get answers about pricing, availability, and facilities—no typing required. Perfect for mobile users researching retreat centers.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed organizer and guest data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by retreat date, group size, and booking status.
Guests don't submit tickets—they just call or text. Your AI recognizes facility issues (broken heater, meditation room setup, etc.), creates tickets, triages by urgency, and notifies the right facility staff automatically.
Watches every conversation and alerts you when it matters. If an organizer had concerns, if a facility issue was reported, if a retreat was booked—you know instantly.
Follow one retreat organizer from inquiry to booking—see how every system works together
Alex calls at 2 AM from California. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, corporate wellness retreat, 25 guests, $8,500 budget, October 15-17. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the site visit. Instant confirmation—no waiting.
The moment the site visit is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and booking forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to planning her retreat. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is in back-to-back meetings. She completely forgot about the site visit. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her corporate wellness retreat, her 25-guest group, her $8,500 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her afternoon strategy session. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled site visit. She loves the space—the meditation room, the mountain views, the accommodations. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-visit follow-up emails get queued, the booking agreement is ready to send, and deposit workflows begin. All happening automatically—you're just showing the space.
Alex just finished the site visit. She's walking to her car when her phone buzzes. It's a booking agreement from Frontdesk Forms—already filled with her organization name, email, and the venue she just toured. The AI guides her through group details and special requests right on her phone. When she submits it, you're immediately notified. The booking process begins automatically—all without you lifting a finger.
Alex is at her desk, planning the retreat details. She has a question about yoga instructor availability. She calls. The AI answers instantly, recognizes her from your CRM, remembers her site visit and booking agreement, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With her questions answered, Alex submits her deposit and confirms the booking. The system automatically sends welcome emails, pre-retreat planning guides, and arrival instructions. Her corporate wellness retreat is officially scheduled.
The retreat is days away. Alex has questions: "What time is check-in?" "Can we use the meditation room in the evening?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
It's early Saturday morning during the retreat. The heater in the yoga studio isn't working. It's 6:30 AM. Alex can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, creates a support ticket, and schedules it for immediate attention. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
The retreat wraps up beautifully. Alex gets a checkout reminder and feedback request automatically—email, text, or both, your choice. The system sends post-retreat follow-ups, testimonial requests, rebooking offers, and thank-you messages. Guests stay engaged without you sending individual messages. Everything happens automatically.
A month later, Alex rebooks for next year's retreat. She had an incredible experience—questions were answered instantly, the venue was perfect, and the team felt supportive throughout. The same AI that helped her find the retreat center kept her delighted as a guest. That's the full journey: inquiry to booking to repeat customer.
Everything you need to know about using Frontdesk for your retreat center
Yes. The AI answers calls 24/7, qualifies retreat inquiries, checks availability for group bookings, and schedules site tours—all while your team rests. No more missed opportunities when corporate planners call at midnight.
The AI answers questions about meditation spaces, dining options, room configurations, and special accommodations automatically. It collects all details (group size, dietary restrictions, activity preferences), and routes them to your hospitality team. Urgent requests can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before site visits. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments with retreat planners.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books site visits instantly—no back-and-forth emails with retreat organizers needed.
After site visits, retreat organizers automatically receive a booking proposal that's pre-filled with their group requirements from the CRM. The AI guides them through dates, accommodations, meal plans, and activity selections. When confirmed, you're notified immediately.
Yes. Frontdesk integrates with most systems including booking platforms, event management software, and hospitality management tools. All data syncs automatically—inquiries, site visits, booking confirmations, and guest requests.
Absolutely. The AI knows all your facilities, room availability, pricing packages, and amenities. It can route calls based on retreat type, handle multi-venue inquiries for spiritual and corporate groups, and manage multiple locations simultaneously.
The AI handles booking modifications 24/7, verifies guest identity, and can coordinate with on-site staff for room changes or special needs. For true emergencies, it immediately escalates to your on-call team.
Pricing is based on your retreat center size and call volume. Most centers see ROI within the first month from reduced no-shows and increased booking conversions. Contact us for a custom quote.
Stop missing retreat inquiries at 2 AM. Start booking guests while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."