Every empty seat costs money. Every missed call is a lost enrollment. Frontdesk AI answers calls 24/7, books trial classes, handles parent inquiries, and closes enrollments—all while your team sleeps.
For STEM Learning Centers
Incoming Call...
Parent
"Hi, I'm looking for robotics classes for my 10-year-old. Do you have anything available?"
AI Receptionist
"Yes! We have our Robotics Level 2 class—Wednesdays 4-5:30 PM, $299/month. Would you like to schedule a free trial class?"
✓ Trial Booked • Robotics Level 2
You're losing enrollments every day parents call and can't reach you. Inquiries come at 9 PM, trial class no-shows waste your time, and your team can't keep up with peak registration season.
A parent finds your robotics program at 10 PM, calls to ask about availability, and gets voicemail. By the time you respond in the morning, they've already enrolled their child at a competitor who answered immediately.
While you're teaching a coding class, five parent calls come in. Program questions, trial class bookings, schedule inquiries—you can't be everywhere at once. Parents get frustrated waiting, and you lose enrollments to centers that respond faster.
You reserve spots, prep materials, and clear instructor time. The family doesn't show. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted resources and an empty seat that could have gone to another interested family.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents visit your STEM Learning Centers website at any hour. Frontdesk Chat answers instantly, qualifies families, explains available programs, and schedules trial classes—all without human intervention.
Every call is answered instantly—enrollment inquiries, makeup class requests, curriculum questions. The AI understands context, schedules classes, handles parent concerns, and escalates to instructors only when needed.
When families no-show for trial classes, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their child's interests, and books a new trial—all while updating your CRM and calendar.
Every interaction—chat, call, trial class, makeup session—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every family and student.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-trial confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment forms that pre-fill from CRM data and guide parents through completion. When forms are submitted, they automatically trigger outbound automation sequences for class placement and program confirmation workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your STEM center. Each agent handles different tasks—answering calls, booking class trials, handling parent inquiries. They work together 24/7 to fill your programs faster and keep families engaged.
Answers every parent call instantly—no voicemail, no missed enrollments. Handles program inquiries, books trial classes, and creates support requests automatically.
Qualifies family leads, shows available programs and pricing, answers questions about curriculum and start dates instantly. Books trial classes and captures contact info—all through your website chat, 24/7.
Sends personalized trial class confirmations, session reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged.
Pre-fills enrollment forms from CRM data. Guides parents through student information and emergency contact verification. Triggers automation workflows when submitted.
Automatically reaches out to families at the right time. Makes outbound calls to trial class no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost enrollments and keep families engaged.
Handles two-way SMS conversations with families and students. Sends class confirmations, session reminders, and answers questions about available programs via text—98% open rate.
Lets website visitors speak directly to your website about available programs. Click, talk, get answers about pricing, class schedules, and curriculum—no typing required. Perfect for busy parents browsing on mobile.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by program, student, and enrollment status.
Families don't submit tickets—they just call or text. Your AI recognizes support issues (schedule conflicts, equipment needs, billing questions), creates tickets, triages by urgency, and notifies the right staff members automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a support issue was reported, if a trial class was booked—you know instantly.
Follow one parent from phone call to enrollment—see how every system works together
Alex calls at 2 AM. The AI receptionist for STEM Learning Centers answers instantly—no voicemail, no missed call.
As Alex talks, the STEM Learning Centers automation captures everything: name, phone, Robotics & Coding interest, 8-year-old daughter, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the trial class. Instant confirmation—no waiting.
The moment the trial class is booked, the STEM Learning Centers scheduling software springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the trial class. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her Robotics & Coding interest, her 8-year-old daughter. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled trial class. Her daughter loves building robots. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-trial follow-up emails get queued, the enrollment form is ready to send, and qualification workflows begin. All happening automatically—you're just teaching the class.
Alex just finished the trial class. She's walking to her car when her phone buzzes. It's an enrollment form from Frontdesk Forms—already filled with her name, email, and the program her daughter just tried. The AI guides her through emergency contact and medical information right on her phone. When she submits it, you're immediately notified. The enrollment process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the first class. She has a question about what her daughter should bring. She calls. The AI answers instantly, recognizes her from your CRM, remembers her trial class and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex completes the enrollment. The system automatically sends welcome emails, first class instructions, and supply lists. Her daughter's officially enrolled.
Alex's daughter just finished her first class. She has questions: "What project will we work on next week?" "Can she bring her own laptop?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex has a work conflict next Tuesday. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, checks available makeup classes, and reschedules for Thursday evening. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a STEM showcase and open house this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends program announcements, event reminders, schedule updates, and center news. Parents stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex re-enrolls her daughter in the advanced program. She had a great experience—scheduling was always flexible, questions were answered instantly, and she felt supported. The same AI that helped her find the program kept her happy as a parent. That's the full journey: inquiry to enrollment to retention.
Everything you need to know about using Frontdesk for your STEM learning center
Yes. The AI answers calls 24/7, qualifies interested families, provides program information, and schedules tours—all while your staff is off. No more missed enrollment opportunities from evening or weekend calls.
The AI knows your entire class schedule, age groups, skill levels, and availability. It can recommend programs based on a child's age and interests, explain curriculum details, and book trial classes instantly without staff intervention.
Yes. The system automatically sends confirmation emails and reminder texts before trial classes and facility tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books facility tours and trial classes instantly—no back-and-forth emails needed.
After tours or trial classes, families automatically receive an enrollment form that's pre-filled with their information from the CRM. The AI guides them through registration, payment setup, and waiver completion. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Mindbody, Pike13, Jackrabbit, and others. All data syncs automatically—prospective families, tours, enrollments, and class registrations.
Absolutely. The AI knows all your locations, program offerings, class schedules, and instructor availability. It can route calls based on location, handle multi-center inquiries, and manage multiple facilities simultaneously.
The AI handles camp registrations, birthday parties, and special workshops 24/7. It provides pricing, checks availability, collects age and interest details, and completes bookings—even during high-demand periods like summer camp enrollment.
Pricing is based on your number of locations and call volume. Most STEM learning centers see ROI within the first month from reduced no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing enrollments after hours. Start filling classes while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."