Every empty spot costs money. Every missed call is a lost camper. Frontdesk AI answers calls 24/7, books registrations, answers parent questions, and fills sessions—all while your team sleeps.
For Summer Camps
Incoming Call...
Parent
"Hi, I'm looking for a week-long camp for my 10-year-old. Do you have any spots open in July?"
AI Receptionist
"Yes! We have spots available July 15-19 for ages 9-12. It's our Adventure Camp—$495 for the week. Would you like to register?"
✓ Registered • July Adventure Camp
You're losing enrollments every day you can't respond fast enough. Parents call during work hours, inquiries come at night, and your staff can't keep up with registration rush.
A parent finds your camp at 9 PM after putting kids to bed, calls with questions, and gets voicemail. By morning, they've already enrolled with a competitor who answered their inquiry immediately.
While you're handling check-in, five more parents call with questions. Registration inquiries, activity schedules, dietary concerns—you can't answer everything at once. Parents get frustrated waiting, and you lose enrollments.
You schedule a facility tour, prep your counselors, and wait. They don't show. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another unfilled spot.
One AI workforce that handles every touchpoint—from first inquiry to enrolled camper
Parents visit your camp website at any hour. Frontdesk Chat answers instantly, qualifies families, shows available sessions, and books tours—all without human intervention.
Every call is answered instantly—parent questions, registration inquiries, camper pickup changes. The AI understands context, creates requests, schedules callbacks, and escalates to staff only when needed.
When tours no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their camper's age and interests, and books a new visit—all while updating your CRM and calendar.
Every interaction—chat, call, tour, parent request—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every family and camper.
Orchestrate the entire parent journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart camp registration forms that pre-fill from CRM data and guide parents through completion. When forms are submitted, they automatically trigger outbound automation sequences for confirmation and onboarding workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your summer camp program. Each agent handles different tasks—answering calls, booking camp registrations, handling parent inquiries. They work together 24/7 to fill your camp sessions faster.
Answers every call instantly—no voicemail, no missed registrations. Handles enrollment inquiries, books camp visits, and manages waitlists automatically for all your summer camp sessions.
Qualifies parent inquiries, shows available camp sessions and pricing, answers questions about activities and registration dates instantly. Books camp visits and captures family info—all through your website chat, 24/7.
Sends personalized camp visit confirmations, first-day reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged.
Pre-fills camp registration forms from CRM data. Guides parents through medical history and emergency contact information. Triggers automation workflows when submitted.
Automatically reaches out to families at the right time. Makes outbound calls to incomplete registrations, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost enrollments and keep families engaged.
Handles two-way SMS conversations with parents and families. Sends visit confirmations, first-day reminders, and answers questions about available sessions via text—98% open rate.
Lets website visitors speak directly to your website about available camp sessions. Click, talk, get answers about pricing, availability, and activities—no typing required. Perfect for mobile users browsing summer camps.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and camper data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by session, camper, and enrollment status.
Parents don't submit requests—they just call or text. Your AI recognizes parent concerns (dietary restrictions, medication needs, etc.), creates requests, triages by urgency, and notifies the right camp staff automatically.
Watches every conversation and alerts you when it matters. If a parent was concerned, if a special request was made, if a camp visit was booked—you know instantly.
Follow one parent from phone call to camp enrollment—see how every system works together
Alex calls late at night after putting the kids to bed. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, daughter Emma age 8, Adventure Camp interest, July weeks preference. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 10 AM, and books the camp visit. Instant confirmation—no waiting.
The moment the visit is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and registration forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at a last-minute soccer game. She completely forgot about the visit. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the late-night phone call, her search for Emma's camp, Adventure Camp interest. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just picked Emma up from school. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex and Emma show up for the rescheduled visit. Emma loves the activities and facilities. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-visit follow-up emails get queued, the registration form is ready to send, and enrollment workflows begin. All happening automatically—you're just showing families around camp.
Alex just finished the visit. She's walking to her car when her phone buzzes. It's a camp registration form from Frontdesk Forms—already filled with her name, email, and Emma's information. The AI guides her through emergency contacts and medical information right on her phone. When she submits it, you're immediately notified. The enrollment process begins automatically—all without you lifting a finger.
Alex is at work, thinking about camp. She has a question about what Emma should bring. She calls. The AI answers instantly, recognizes her from your CRM, remembers her visit and registration, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex completes the enrollment. The system automatically sends welcome emails, camp preparation guides, and first day instructions. Emma's officially enrolled for Adventure Camp.
It's Emma's first day of camp. Alex has questions: "What time is pickup?" "Did Emma need sunscreen?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Emma forgot her backpack at camp. It's 6:45 PM after hours. Alex can call, text, or chat—whichever she prefers. The AI answers instantly, understands the situation, confirms the backpack is in lost and found, and schedules a pickup for tomorrow morning. Alex doesn't have to wait for business hours or leave voicemails. She just describes the issue, and it's handled.
There's a field trip to the nature preserve this Friday. Alex gets notified automatically—email, text, or both, your choice. The system sends camp announcements, activity reminders, schedule updates, and important notices. Parents stay informed without you sending individual messages. Everything happens automatically.
Before camp even ends, Alex registers Emma for next summer. Emma had an amazing experience—activities were engaging, questions were answered instantly, and she felt connected to the camp community. The same AI that helped her find the camp kept her informed throughout the summer. That's the full journey: inquiry to camper to returning family.
Everything you need to know about using Frontdesk for your summer camp
Yes. The AI answers calls 24/7, qualifies families, checks session availability, and schedules camp tours—all while your team sleeps. No more missed enrollments from parents calling at 10 PM.
The AI answers common questions about camp activities, safety protocols, dietary accommodations, and schedule changes automatically. For complex concerns, it collects all details and routes them to your camp director with priority flagging.
Yes. The system automatically sends confirmation emails and reminder texts before scheduled tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed visits.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books facility tours instantly—no back-and-forth emails needed.
After tours, families automatically receive an enrollment application that's pre-filled with their info from the CRM. The AI guides them through medical forms and emergency contact verification. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including CampMinder, ActiveCampware, CampBrain, and others. All data syncs automatically—families, tours, enrollments, and parent communications.
Absolutely. The AI knows all your camp sessions, age groups, pricing, and specialty programs. It can route calls based on program type, handle organization-wide inquiries, and manage multiple locations simultaneously.
The AI handles schedule changes, weather cancellations, and pickup time modifications 24/7, verifying parent identity and updating records. For true emergencies, it immediately escalates to your on-call director.
Pricing is based on your program size and call volume. Most camps see ROI within the first season from reduced no-shows and increased enrollments. Contact us for a custom quote.
Stop missing enrollment calls at night. Start filling camp spots while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."