Every empty appointment slot costs money. Every missed call is a lost customer. Frontdesk AI answers calls 24/7, books tanning sessions, handles membership questions, and converts walk-ins—all while your team sleeps.
For Tanning Salons
Incoming Call...
Customer
"Hi, I'm interested in a spray tan. Do you have any openings today?"
AI Receptionist
"Yes! We have a 3 PM slot available for a spray tan session. Would you like me to book that for you?"
✓ Session Booked • 3:00 PM
You're losing bookings every day your phone rings unanswered. Clients call after hours, no-shows waste your beds, and your staff can't keep up. There's a better way.
Someone wants to book a session at 9 PM, calls, and gets voicemail. By the time you check messages in the morning, they've already booked with the competitor down the street who answered.
While you're helping a client in a tanning bed, three more calls come in. New bookings, package questions, spray tan appointments—you can't be everywhere at once. Clients get frustrated waiting on hold, and you lose business.
You keep a bed open, turn away walk-ins, and they don't show up. You send one text reminder that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and empty tanning beds losing you money.
One AI workforce that handles every touchpoint—from first inquiry to booked appointment
Clients visit your tanning salon website at any hour. Frontdesk Chat answers instantly, recommends UV or spray tanning services, explains package options, and books appointments—all without human intervention.
Every call is answered instantly—booking requests, package inquiries, membership questions, equipment issues. The AI understands context, creates service tickets, schedules appointments, and escalates to staff only when needed.
When clients no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their tanning preferences, and books a new session—all while updating your CRM and calendar.
Every interaction—chat, call, appointment, service request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every client and member.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and package promotion sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-session confirmations, aftercare reminders, follow-ups, and membership promotion sequences—all orchestrated by Marketing Automation.
Smart intake forms and membership agreements that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and appointment confirmation workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your tanning salon. Each agent handles different tasks—answering calls, booking tanning sessions, handling membership questions. They work together 24/7 to keep your beds full and customers glowing.
Answers every call instantly—no voicemail, no missed appointments. Handles tanning session bookings, membership inquiries, and creates customer service tickets for bed maintenance or product requests automatically.
Qualifies new customers, shows bed availability and package pricing, answers questions about UV levels, spray tanning options, and first-time visit specials instantly. Books tanning sessions and captures contact info—all through your website chat, 24/7.
Sends personalized appointment confirmations, membership renewal reminders, and follow-up emails about tanning packages automatically. Coordinates with Marketing Automation to send seasonal specials and skin care tips at the right time to keep customers coming back.
Pre-fills membership signup forms from CRM data. Guides new customers through package selection, skin type assessment, and waiver completion. Triggers automation workflows when membership is activated for instant welcome messaging.
Automatically reaches out to customers at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups about package renewals, and emails nurturing sequences with seasonal specials. Coordinates all outbound channels to recover lost appointments and keep customers engaged.
Handles two-way SMS conversations with tanning customers and members. Sends session confirmations, membership renewal reminders, and answers questions about bed availability, package options, and hours via text—98% open rate.
Lets website visitors speak directly to your website about tanning packages and bed availability. Click, talk, get answers about pricing, membership options, spray tan services, and hours—no typing required. Perfect for mobile users looking for instant tanning information.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed customer and member data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by customer profile, membership tier, and session history.
Customers don't submit tickets—they just call or text. Your AI recognizes service issues (bed bulbs out, spray booth malfunction, lotion refills needed, etc.), creates tickets, triages by urgency, and notifies the right staff member automatically.
Watches every conversation and alerts you when it matters. If a customer was unhappy with their session, if a bed issue was reported, if a high-value membership was purchased—you know instantly.
Follow one client from phone call to first session—see how every system works together
Alex calls at 2 AM about getting a spray tan for her wedding. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, spray tan request, wedding event, Friday appointment preference. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Friday at 2 PM, and books it. Instant confirmation—no waiting.
The moment the appointment is booked, the system springs into action. Confirmation emails, reminder texts, pre-session prep instructions, and aftercare forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads the prep instructions, feels prepared, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Thursday. No one had to remember to send it.
Friday afternoon, Alex is stuck in traffic. She completely forgot about the appointment. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her wedding date, her spray tan request. Recovery calls get scheduled automatically. Follow-up texts are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished a meeting. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Friday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled session. She loves the results. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: aftercare emails get queued, maintenance tips are sent, and follow-up rebooking reminders begin. All happening automatically—you're just providing the service.
Alex just finished her session. She's walking to her car when her phone buzzes. It's an intake form from Frontdesk Forms—already filled with her name, email, and service type. The AI guides her through skin tone preferences and allergy information right on her phone. When she submits it, you're immediately notified. Her client profile is complete—all without you lifting a finger.
Alex is at work, thinking about her tan. She has a question about aftercare products. She calls. The AI answers instantly, recognizes her from your CRM, remembers her session and intake form, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
After the wedding, Alex books a monthly membership. The system automatically sends her booking confirmation, monthly reminders, and exclusive loyalty rewards. Alex is officially a regular client.
Alex is a regular now. She has questions: "Which moisturizer should I buy?" "Do you have any self-tanner for touch-ups?" She texts the AI. It answers instantly with all the product recommendations she needs—no waiting, no phone calls, no searching through emails.
Alex is thinking about upgrading her membership. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands her needs, explains package options, and can even process the upgrade. Alex doesn't have to wait for business hours or talk to a salesperson. She just asks her question, and it's handled.
There's a spring promotion this week. Alex gets notified automatically—email, text, or both, your choice. The system sends special offers, new product announcements, seasonal promotions, and client appreciation events. Clients stay informed without you sending individual messages. Everything happens automatically.
Six months later, Alex renews. She had a great experience—booking was always easy, questions were answered instantly, and she felt valued as a client. The same AI that helped her book the first session kept her engaged and happy. That's the full journey: first call to loyal client to renewal.
Everything you need to know about using Frontdesk for your tanning salon
Yes. The AI answers calls 24/7, books tanning sessions, checks bed and booth availability, and schedules spray tans—all while your team sleeps. No more missed bookings at 2 AM.
The AI explains all membership tiers, package deals, and pricing automatically. It collects client preferences (UV vs spray, session length, frequency), answers questions about lotions and upgrades, and can process new member sign-ups on the spot.
Yes. The system automatically sends confirmation emails and reminder texts before tanning sessions. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments and keeping your beds filled.
Yes. Integrates with Google Calendar, Outlook, and most scheduling systems. The AI checks real-time bed and booth availability and books sessions instantly—no back-and-forth texts or missed calls needed.
New clients automatically receive intake forms that are pre-filled with their info from the CRM. The AI guides them through skin type assessment, tanning history, and safety waivers. When submitted, you're notified immediately and they're ready for their first session.
Yes. Frontdesk integrates with most tanning salon software including Tantrack, Tanning Pro, Smarttan, and others. All data syncs automatically—client profiles, appointments, memberships, and product purchases.
Absolutely. The AI knows all your locations, bed types, spray booth availability, pricing, and current promotions. It can route calls based on location, handle multi-salon inquiries, and manage appointments across your entire chain simultaneously.
The AI handles client questions 24/7, troubleshoots common issues like bed timer problems or spray booth settings, and logs equipment concerns. For urgent matters like skin reactions or safety concerns, it immediately escalates to your staff.
Pricing is based on your number of locations and call volume. Most tanning salons see ROI within the first month from reduced no-shows and increased membership conversions. Contact us for a custom quote.
Stop missing appointment requests at 2 AM. Start booking sessions while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."