Every empty chair costs money. Every missed call is a lost client. Frontdesk AI answers calls 24/7, books appointments, handles consultation requests, and converts walk-ins—all while you focus on artistry.
For Tattoo Parlors
Incoming Call...
Client
"Hi, I'm looking to get a sleeve tattoo. Do you have any openings this week?"
AI Receptionist
"Yes! Alex has Friday at 2 PM available—perfect for starting a sleeve. Would you like to book a consultation?"
✓ Consultation Booked • Friday 2 PM
You're losing bookings every day your phone goes unanswered. Clients call after hours, no-shows waste your artist's time, and your front desk can't keep up. There's a better way.
Someone sees your portfolio at 10 PM, calls to book a sleeve, and gets voicemail. By the time you check messages in the morning, they've already booked with another shop that answered.
While an artist is in the middle of a detailed piece, three more calls come in. Consultation requests, booking questions, aftercare inquiries—you can't be everywhere at once. Clients get frustrated waiting, and you lose bookings.
You block out time, prep the portfolio, and wait. They don't show. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty chair.
One AI workforce that handles every touchpoint—from first inquiry to booked appointment
Clients visit your tattoo shop website at any hour. Frontdesk Chat answers instantly, qualifies inquiries, shows artist availability, and books appointments—all without human intervention.
Every call is answered instantly—booking requests, aftercare questions, pricing inquiries. The AI understands context, books appointments, answers questions, and escalates to artists only when needed.
When consultations no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their design preferences, and books a new appointment—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, touch-up request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every client and their tattoo journey.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, aftercare reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, aftercare instructions, reminders, and nurturing sequences—all orchestrated by Marketing Automation.
Smart consent and intake forms that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for appointment confirmations and preparation workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your tattoo shop. Each agent handles different tasks—answering calls, booking appointments, handling consultation requests. They work together 24/7 to fill your artist schedules faster.
Answers every call instantly—no voicemail, no missed appointments. Handles tattoo inquiries, books consultations, and manages artist availability automatically.
Qualifies tattoo leads, shows artist portfolios and pricing, answers questions about tattoo styles and healing times instantly. Books consultations and captures contact info—all through your website chat, 24/7.
Sends personalized consultation confirmations, aftercare reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep clients engaged.
Pre-fills intake forms from CRM data. Guides clients through medical history, design preferences, and consent forms. Triggers automation workflows when submitted.
Automatically reaches out to clients at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep clients engaged.
Handles two-way SMS conversations with tattoo clients. Sends appointment confirmations, aftercare reminders, and answers questions about design options via text—98% open rate.
Lets website visitors speak directly to your website about tattoo services. Click, talk, get answers about pricing, artist availability, and tattoo styles—no typing required. Perfect for mobile users browsing portfolios.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed client data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by artist, design type, and appointment status.
Clients don't submit requests—they just call or text. Your AI recognizes needs (design revisions, touch-up scheduling, aftercare questions), creates tasks, triages by urgency, and notifies the right artist automatically.
Watches every conversation and alerts you when it matters. If a client was frustrated, if a touch-up was requested, if a consultation was booked—you know instantly.
Follow one client from phone call to completed tattoo—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, full sleeve interest, $2,000-$3,000 budget, March 15th preferred start. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 2 PM with Marcus, and books it. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and consent forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday afternoon, Alex is at the grocery store. She completely forgot about the consultation. You're at your station, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her sleeve interest, her $2,000-$3,000 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled consultation. She loves the design Marcus sketched. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-consultation follow-up emails get queued, the consent forms are ready to send, and session scheduling workflows begin. All happening automatically—you're just creating art.
Alex just finished the consultation. She's walking to her car when her phone buzzes. It's a consent and booking form from Frontdesk Forms—already filled with her name, email, and the design she just approved. The AI guides her through medical history and consent signature right on her phone. When she submits it, the first session is booked and you're immediately notified—all without you lifting a finger.
Alex is at work, thinking about her upcoming session. She has a question about aftercare products. She calls. The AI answers instantly, recognizes her from your CRM, remembers her consultation and booking, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
Alex comes in for her first session. Marcus begins the sleeve. The system automatically sends aftercare instructions, healing timeline emails, and schedules the next session reminder. Alex is officially a client.
Alex is home, checking her tattoo. She has questions: "Is this redness normal?" "When can I work out again?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's sleeve is complete, but she notices a small spot that needs touching up. It's 7:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, checks if it's covered under the touch-up policy, and schedules it for next week. Alex doesn't have to wait for business hours or explain everything again. She just describes the issue, and it's handled.
There's a flash tattoo event this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends studio announcements, event reminders, new artist updates, and special promotions. Clients stay informed without you sending individual messages. Everything happens automatically.
Six months later, Alex books another tattoo. She had an amazing experience—questions were answered instantly, aftercare support was always available, and she felt taken care of. The same AI that helped her book the sleeve kept her happy as a client. That's the full journey: inquiry to client to repeat customer.
Everything you need to know about using Frontdesk for your tattoo shop
Yes. The AI answers calls 24/7, qualifies clients, checks artist availability, and books appointments—all while you're closed. No more missed opportunities when walk-ins call at midnight.
The AI collects all design details automatically—placement, size, style preferences, reference images, and budget. It routes requests to the right artist based on specialty. Urgent consultations can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before appointments. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed sessions.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability for each artist and books appointments instantly—no back-and-forth texts needed.
After initial contact, clients automatically receive a consultation booking link that's pre-filled with their design info from the CRM. The AI guides them through aftercare questions and deposit payments. When booked, you're notified immediately.
Yes. Frontdesk integrates with most systems including Square, Booksy, Vagaro, and others. All data syncs automatically—clients, appointments, consultations, and design requests.
Absolutely. The AI knows all your artists, their specialties, availability, and pricing. It can route calls based on style preference, handle multi-shop inquiries, and manage multiple locations simultaneously.
The AI handles aftercare questions 24/7, provides standard care instructions, and schedules touch-up appointments. For concerning healing issues, it immediately escalates to your artists or directs clients to seek medical attention.
Pricing is based on your shop size and call volume. Most shops see ROI within the first month from reduced no-shows and increased booking conversions. Contact us for a custom quote.
Stop missing consultations at 2 AM. Start booking tattoo appointments while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."