Every empty seat costs money. Every missed call is a lost enrollment. Frontdesk AI answers calls 24/7, books consultations, handles registration questions, and enrolls students—all while your team sleeps.
For Test Prep Centers
Incoming Call...
Parent
"Hi, I'm looking for SAT prep for my son. Do you have any classes starting soon?"
AI Receptionist
"Yes! We have an SAT prep course starting March 15th—weekends, $1,200 for 8 weeks. Would you like to schedule a free consultation?"
✓ Consultation Booked • SAT Prep
You're losing enrollments every day you miss calls. Parents call after work hours, consultations no-show, and your front desk can't keep up with peak registration season.
A parent researches SAT prep at 9 PM, calls to ask about your program, and gets voicemail. By the time you call back tomorrow, they've already enrolled with a competitor who answered immediately.
While you're teaching a class, five more calls come in. Course questions, diagnostic test scheduling, pricing inquiries—you can't be everywhere at once. Parents get frustrated waiting, and you lose enrollments.
You block off time, prepare materials for the parent meeting, and wait. They don't show. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another lost enrollment.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents visit your test prep center website at any hour. Frontdesk Chat answers instantly, qualifies leads, recommends courses, and books consultations—all without human intervention.
Every call is answered instantly—enrollment questions, schedule changes, course inquiries. The AI understands context, reschedules sessions, answers billing questions, and escalates to humans only when needed.
When consultations no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their test goals and timeline, and books a new consultation—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, enrollment inquiry—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective family and enrolled student.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment forms that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for course placement and onboarding workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your test prep center. Each agent handles different tasks—answering calls, booking classes, handling enrollment questions. They work together 24/7 to convert more students faster.
Answers every call instantly—no voicemail, no missed enrollments. Handles course inquiries, books diagnostic tests, and schedules tutoring sessions automatically.
Qualifies student leads, shows available courses and pricing, answers questions about test dates and class schedules instantly. Books diagnostic assessments and captures contact info—all through your website chat, 24/7.
Sends personalized class confirmations, test date reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep students and parents engaged.
Pre-fills enrollment forms from CRM data. Guides students and parents through course selection and payment options. Triggers automation workflows when registration is completed.
Automatically reaches out to prospective students at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep families engaged.
Handles two-way SMS conversations with prospective students and parents. Sends class confirmations, test date reminders, and answers questions about available courses via text—98% open rate.
Lets website visitors speak directly to your website about available courses. Click, talk, get answers about pricing, test dates, and class schedules—no typing required. Perfect for mobile users browsing programs.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospective student and current student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by student, course, and enrollment status.
Students and parents don't submit tickets—they just call or text. Your AI recognizes support issues (schedule conflicts, course changes, billing questions, etc.), creates tickets, triages by urgency, and notifies the right staff members automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a student reported a scheduling issue, if a diagnostic test was scheduled—you know instantly.
Follow one parent from phone call to enrolled student—see how every system works together
Alex calls at 2 AM, panicking about her daughter's upcoming SAT. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, SAT prep need, $1,800 budget, March 15th test date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the assessment is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to sleep. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at a soccer game. She completely forgot about the assessment. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her SAT prep inquiry, her $1,800 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just got back from the soccer game. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled assessment. Her daughter tests well—she's a great fit for the program. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-assessment follow-up emails get queued, the enrollment form is ready to send, and payment workflows begin. All happening automatically—you're just focused on teaching.
Alex just finished the assessment. She's walking to her car when her phone buzzes. It's an enrollment form from Frontdesk Forms—already filled with her name, email, and the program they just discussed. The AI guides her through student information and payment details right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the class schedule. She has a question about evening sessions. She calls. The AI answers instantly, recognizes her from your CRM, remembers her assessment and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With everything set up, Alex's daughter starts her first SAT prep session. The system automatically sends welcome emails, class schedules, and practice test materials. She's officially enrolled.
Alex's daughter just started the program. She has questions: "Where do I find the practice materials?" "What time is the next session?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's daughter has a soccer conflict. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the situation, checks available time slots, and reschedules for Tuesday evening. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a full-length practice SAT this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends test reminders, progress updates, score reports, and study tips. Parents stay informed without you sending individual messages. Everything happens automatically.
Two months later, her daughter takes the SAT and scores 180 points higher. Alex is thrilled. She had an amazing experience—questions were answered instantly, scheduling was flexible, and she felt supported. The same AI that helped her find the program kept her daughter on track every step of the way. That's the full journey: inquiry to enrollment to success.
Everything you need to know about using Frontdesk for your test prep center
Yes. The AI answers calls 24/7, qualifies prospective students, checks class availability, and books diagnostic tests—all while your staff is away. No more missed enrollments at 9 PM when parents call after work.
The AI handles rescheduling requests automatically, collects all details (student name, preferred test prep program, date conflicts), and books makeup sessions based on instructor availability. Urgent conflicts can be escalated immediately to your team.
Yes. The system automatically sends confirmation emails and reminder texts before diagnostic tests and consultations. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books diagnostic tests and parent consultations instantly—no back-and-forth emails needed.
After consultations, families automatically receive enrollment paperwork that's pre-filled with their info from the CRM. The AI guides them through test date selection and program options. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Jackrabbit, Pike13, Mindbody, and others. All data syncs automatically—prospective students, consultations, enrollments, and schedule changes.
Absolutely. The AI knows all your locations, class availability, instructor schedules, and test prep programs. It can route calls based on location, handle multi-center inquiries, and manage multiple franchises simultaneously.
The AI handles cancellations 24/7, verifies student identity, and automatically offers alternative time slots. For urgent test date changes due to SAT/ACT rescheduling, it immediately notifies your team and adjusts prep schedules.
Pricing is based on your center size and call volume. Most test prep centers see ROI within the first month from reduced no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing enrollments at 2 AM. Start booking consultations while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."