Every empty bed costs money. Every missed call is a lost enrollment. Frontdesk AI answers calls 24/7, schedules assessments, handles parent inquiries, and secures admissions—all while your team sleeps.
For Therapeutic Boarding Schools
Incoming Call...
Parent
"Hi, my son is struggling and we need help. Do you have any openings?"
AI Receptionist
"Yes, we have availability. I can schedule an assessment with our admissions team. Would tomorrow at 10 AM work for you?"
✓ Assessment Scheduled • Tomorrow 10 AM
Desperate parents call at 2 AM when their teen is in crisis. They get voicemail and move to the next school. Your admissions team can't keep up, and families slip through the cracks.
A parent researches your program at midnight after another incident with their struggling teen. They call desperately needing help and get voicemail. By morning, they've already started the assessment process with a school that answered.
While conducting a parent consultation, five more inquiries come in. Educational consultant referrals, crisis assessments, insurance questions—your team can't be everywhere at once. Families get frustrated waiting, and you lose enrollments to faster competitors.
You schedule a campus visit, coordinate staff availability, and prepare materials. The family doesn't show. You send one follow-up email that goes unanswered. That's it—they're gone. No second chance, no recovery, just an empty bed and a family you couldn't help.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents visit your therapeutic boarding school website at any hour, desperate for help. Frontdesk Chat answers instantly, understands their teen's struggles, explains your programs, and schedules assessments—all without human intervention.
Every call is answered instantly—admission inquiries, parent concerns, therapy session requests, crisis support. The AI understands context, recognizes families, schedules appointments, and escalates urgent situations to clinical staff immediately.
When families miss assessments or don't complete intake paperwork, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation about their teen's challenges, shows empathy, and re-engages families—all while updating your admissions system.
Every interaction—chat, call, assessment, family session—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every inquiry, student, and family journey.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate assessment reminders, intake follow-ups, and nurturing sequences based on where families are in the admissions process.
Coming Soon: Automatically send personalized, empathetic emails at optimal times. Pre-assessment confirmations, intake reminders, program information, and nurturing sequences—all orchestrated by Marketing Automation.
Smart intake applications that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger clinical review workflows and enrollment coordination sequences.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your therapeutic boarding school. Each agent handles different tasks—answering calls, scheduling assessments, handling parent inquiries. They work together 24/7 to help struggling families find the right placement faster.
Answers every call instantly—no voicemail, no missed families in crisis. Handles parent inquiries, schedules initial assessments, and creates support tickets for urgent family situations automatically.
Qualifies parent inquiries, explains treatment programs and therapeutic approaches, answers questions about enrollment process and admission timelines instantly. Schedules campus visits and captures family contact info—all through your website chat, 24/7.
Sends personalized assessment confirmations, admission deadline reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged throughout the enrollment process.
Pre-fills enrollment applications from CRM data. Guides families through medical history and behavioral assessment documentation. Triggers automation workflows when submitted for admissions review.
Automatically reaches out to families at the right time. Makes outbound calls to missed campus visits, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost inquiries and keep families engaged throughout the decision process.
Handles two-way SMS conversations with concerned parents and families. Sends assessment confirmations, enrollment deadline reminders, and answers questions about treatment programs via text—98% open rate.
Lets website visitors speak directly to your website about available programs. Click, talk, get answers about therapeutic approaches, enrollment availability, and campus facilities—no typing required. Perfect for parents in crisis browsing on mobile devices.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by family, referral source, and enrollment status.
Parents don't submit formal requests—they just call or text. Your AI recognizes urgent needs (immediate placement needed, documentation missing, financial concerns, etc.), creates tasks, triages by urgency, and notifies the right admissions staff automatically.
Watches every conversation and alerts you when it matters. If a family expressed urgent placement needs, if a crisis situation was mentioned, if a campus visit was scheduled—you know instantly.
Follow one parent from phone call to enrollment—see how every system works together
Alex calls at 2 AM. Her 15-year-old son is in crisis. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, son's age and gender, anxiety and behavioral concerns, March 15th target enrollment. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your clinical director's calendar, finds Saturday at 11 AM, and books the phone assessment. Instant confirmation—no waiting.
The moment the assessment is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to bed. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is dealing with another family crisis. She completely forgot about the assessment. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her son's anxiety and behavioral concerns, the enrollment timeline. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished dealing with her son's school situation. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule the assessment?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex completes the rescheduled assessment with Dr. Johnson. Her son is a good fit for the program. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-assessment follow-up emails get queued, the enrollment application is ready to send, and admission workflows begin. All happening automatically—you're just facilitating the conversation.
Alex just finished the assessment. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and her son's profile. The AI guides her through medical history and educational background right on her phone. When she submits it, you're immediately notified. The admission review process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the program. She has a question about family visitation policies. She calls. The AI answers instantly, recognizes her from your CRM, remembers her assessment and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered and financial aid secured, Alex completes the enrollment agreement. The system automatically sends welcome packets, pre-arrival instructions, and family orientation materials. Her son is officially enrolled.
Alex is preparing for arrival day. She has questions: "What should we pack?" "What about medications?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex is concerned about her son's first week. It's 7:30 PM on a Tuesday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands her concern, creates a support ticket for the clinical team, and schedules a callback for the next morning. Alex doesn't have to wait for business hours or fill out forms. She just describes the concern, and it's handled.
There's a family visitation day this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends program updates, event reminders, progress reports, and campus news. Families stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex's son successfully completes the program. The family had an exceptional experience—questions were answered instantly, concerns were addressed immediately, and they felt supported every step of the way. The same AI that helped Alex find the school kept her family connected and informed throughout treatment. That's the full journey: inquiry to enrollment to successful completion.
Everything you need to know about using Frontdesk for your therapeutic boarding school
Yes. The AI answers calls 24/7, qualifies prospective families, provides program information, and schedules assessments—all while your admissions team sleeps. No more missed inquiries at 2 AM from desperate parents.
The AI creates support tickets automatically, collects all details (student name, concern description, urgency level), and routes them to your clinical or administrative team. Emergency situations can be escalated immediately to on-call staff.
Yes. The system automatically sends confirmation emails and reminder texts before assessments. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments and keeping your admissions pipeline full.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books initial assessments or campus visits instantly—no back-and-forth emails needed with stressed parents.
After assessments, families automatically receive an admission application that's pre-filled with their info from the CRM. The AI guides them through insurance verification, medical history, and academic records. When submitted, your admissions director is notified immediately.
Yes. Frontdesk integrates with most systems including student information systems, EMR platforms, and admissions CRMs. All data syncs automatically—prospective families, assessments, applications, and parent communications.
Absolutely. The AI knows all your programs, bed availability, age ranges, and specializations. It can route calls based on student needs, handle inquiries about different therapeutic approaches, and manage multiple campus locations simultaneously.
The AI handles urgent parent calls 24/7, follows your escalation protocols, and can coordinate with clinical staff, house parents, or security teams. For true emergencies involving student safety, it immediately escalates to your on-call crisis team.
Pricing is based on your enrollment capacity and call volume. Most therapeutic boarding schools see ROI within the first month from reduced no-shows and increased admission conversions. Contact us for a custom quote tailored to your program.
Stop missing crisis calls at 2 AM. Start scheduling assessments while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."