Every empty seat costs money. Every missed call is a lost student. Frontdesk AI answers calls 24/7, schedules campus tours, handles enrollment questions, and enrolls students—all while your team sleeps.
For Trade Schools
Incoming Call...
Prospective Student
"Hi, I'm interested in your HVAC program. When does the next class start?"
AI Receptionist
"Great choice! Our next HVAC program starts March 15th. We have 8 seats available. Would you like to schedule a campus tour?"
✓ Campus Tour Booked • HVAC Program
You're losing enrollments every day you can't answer calls. Prospective students reach out at night, no-shows waste your admissions team's time, and your staff can't keep up with inquiries during peak enrollment season.
Someone sees your program online at 10 PM, calls to learn more, and gets voicemail. By the time your admissions team checks messages in the morning, they've already started the enrollment process with a competitor who answered.
While you're giving a campus tour, five more calls come in. Program information requests, financial aid questions, schedule consultations—you can't be everywhere at once. Prospective students get frustrated waiting, and you lose enrollments.
You clear your schedule, prepare presentation materials, and wait in the lobby. They don't show up. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty seat in your program.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Prospective students visit your trade school website at any hour. Frontdesk Chat answers instantly, qualifies leads, explains program details, and books campus visits—all without human intervention.
Every call is answered instantly—admissions questions, financial aid inquiries, program information. The AI understands context, schedules appointments, answers FAQs, and escalates to admissions staff only when needed.
When campus visits no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their program interests, and books a new visit—all while updating your CRM and calendar.
Every interaction—chat, call, campus visit, financial aid inquiry—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective and enrolled student.
Orchestrate the entire prospective student journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-visit confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide prospective students through completion. When forms are submitted, they automatically trigger outbound automation sequences for qualification and admissions workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your trade school. Each agent handles different tasks—answering calls, scheduling campus tours, handling enrollment questions. They work together 24/7 to enroll more students faster.
Answers every call instantly—no voicemail, no missed enrollments. Handles program inquiries, books campus tours, and creates admissions follow-up tasks automatically.
Qualifies prospective students, shows available programs and tuition options, answers questions about training schedules and career placement instantly. Books campus tours and captures contact info—all through your website chat, 24/7.
Sends personalized campus tour confirmations, enrollment deadline reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep prospective students engaged.
Pre-fills enrollment applications from CRM data. Guides prospective students through education history and financial aid verification. Triggers automation workflows when submitted.
Automatically reaches out to prospective students at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospects engaged.
Handles two-way SMS conversations with prospective students and current enrollees. Sends campus tour confirmations, enrollment deadline reminders, and answers questions about available programs via text—98% open rate.
Lets website visitors speak directly to your website about available training programs. Click, talk, get answers about tuition, class schedules, and certification options—no typing required. Perfect for mobile users browsing programs.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospective student and enrollee data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by program, cohort, and lead status.
Students don't submit tickets—they just call or text. Your AI recognizes support issues (tool access, schedule changes, financial aid questions, etc.), creates tickets, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a prospective student was frustrated, if a support issue was reported, if a campus tour was booked—you know instantly.
Follow one prospective student from phone call to enrollment—see how every system works together
Alex calls at 2 AM, just finished her night shift. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, HVAC program interest, evening class preference, April 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books her campus tour. Instant confirmation—no waiting.
The moment the tour is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her HVAC program interest, her evening class preference. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled tour. She loves the training facilities and instructors. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the enrollment application form is ready to send, and qualification workflows begin. All happening automatically—you're just showing the campus.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and the program she just toured. The AI guides her through education history and financial information right on her phone. When she submits it, you're immediately notified. The qualification process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the program. She has a question about financial aid. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With financial aid approved, Alex enrolls in the HVAC program. The system automatically sends welcome emails, orientation details, and first-day instructions. Alex is officially a student.
Alex just started her first week. She has questions: "Where do I buy tools?" "What are the lab hours?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex is confused about her lab assignment. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, pulls up her assignment details, and explains the next steps. Alex doesn't have to wait for business hours or email her instructor. She just describes the problem, and it's handled.
There's a career fair this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends campus announcements, event reminders, schedule updates, and program news. Students stay informed without you sending individual messages. Everything happens automatically.
Eight months later, Alex graduates with her HVAC certification. She had a great experience—questions were answered instantly, instructors were always accessible, and she felt supported. The same AI that helped her find the program kept her engaged as a student. That's the full journey: prospective student to enrolled student to graduate.
Everything you need to know about using Frontdesk for your trade school
Yes. The AI answers calls 24/7, qualifies prospective students, explains program details, and schedules campus visits—all while your team sleeps. No more missed opportunities at 2 AM.
The AI creates support tickets automatically, collects all details (student ID, program name, issue description, urgency), and routes them to your student services team. Emergency requests can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before campus visits. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books campus visits instantly—no back-and-forth emails needed.
After campus visits, prospective students automatically receive an enrollment application that's pre-filled with their info from the CRM. The AI guides them through program selection and financial aid verification. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most student information systems including Salesforce Education Cloud, Campus Management, Anthology, and others. All data syncs automatically—prospective students, campus visits, applications, and support tickets.
Absolutely. The AI knows all your programs, class schedules, tuition rates, and campus locations. It can route calls based on program interest, handle multi-campus inquiries, and manage enrollment for multiple locations simultaneously.
The AI handles financial aid inquiries 24/7, provides basic information about payment options, and can schedule appointments with financial aid counselors. For urgent student emergencies, it immediately escalates to your on-call staff.
Pricing is based on your enrollment volume and call traffic. Most trade schools see ROI within the first month from reduced no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing enrollment calls at 2 AM. Start booking campus tours while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."