Every missed call is a lost wedding. Every delayed response sends couples to your competitors. Frontdesk AI answers calls 24/7, books consultations, answers venue questions, and secures bookings—all while you focus on creating perfect wedding days.
For Wedding Planners
Incoming Call...
Engaged Couple
"Hi, we're planning a June wedding for 150 guests. Do you have availability?"
AI Receptionist
"Congratulations! Yes, we have June 14th and 21st open. I can schedule a consultation to discuss your vision. What time works best?"
✓ Consultation Booked • June 14th
You're losing bookings every day you miss calls. Engaged couples call at midnight, consultations get rescheduled endlessly, and your team can't keep up. There's a better way.
A couple just got engaged at 10 PM, calls to book a consultation, and gets voicemail. By the time you check messages in the morning, they've already booked with another planner who answered immediately.
While you're meeting with a bride, three more calls come in. Vendor coordination, timeline questions, budget inquiries—you can't be everywhere at once. Couples get frustrated waiting, and you lose bookings.
You clear your schedule, prepare your portfolio, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another lost booking.
One AI workforce that handles every touchpoint—from first inquiry to signed contract
Engaged couples visit your wedding planning website at any hour. Frontdesk Chat answers instantly, qualifies leads, shares available dates, and books consultations—all without human intervention.
Every call is answered instantly—vendor questions, timeline changes, guest list updates, consultation requests. The AI understands context, creates notes, schedules follow-ups, and escalates to you only when needed.
When consultations no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their wedding vision, and books a new meeting—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, vendor coordination—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every couple and their wedding journey.
Orchestrate the entire couple journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart wedding questionnaires that pre-fill from CRM data and guide couples through completion. When forms are submitted, they automatically trigger outbound automation sequences for planning and vendor coordination workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your wedding planning business. Each agent handles different tasks—answering calls, booking consultations, handling vendor requests. They work together 24/7 to book more weddings faster.
Answers every call instantly—no voicemail, no missed couples. Handles wedding inquiries, books consultations, and creates vendor coordination requests automatically.
Qualifies engaged couples, shows available dates and packages, answers questions about services and wedding styles instantly. Books consultations and captures contact info—all through your website chat, 24/7.
Sends personalized consultation confirmations, timeline reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep couples engaged throughout their planning journey.
Pre-fills wedding questionnaires from CRM data. Guides couples through vision, budget, and guest count details. Triggers automation workflows when submitted to prepare for consultations.
Automatically reaches out to engaged couples at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep couples engaged throughout their planning journey.
Handles two-way SMS conversations with engaged couples. Sends consultation confirmations, wedding day reminders, and answers questions about packages and timelines via text—98% open rate.
Lets website visitors speak directly to your website about wedding packages. Click, talk, get answers about services, availability, and pricing—no typing required. Perfect for mobile users browsing wedding planners.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed couple and event data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by couple, wedding date, and booking status.
Couples don't submit task requests—they just call or text. Your AI recognizes wedding needs (vendor issues, timeline changes, etc.), creates tasks, triages by urgency, and notifies the right team members automatically.
Watches every conversation and alerts you when it matters. If a couple was frustrated, if a vendor issue was reported, if a consultation was booked—you know instantly.
Follow one bride from phone call to signed contract—see how every system works together
Alex calls at 2 AM—just got engaged. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, October 2025 date, $50,000 budget, 150 guests. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and planning questionnaires—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing wedding inspiration. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at brunch with friends. She completely forgot about the consultation. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her October 2025 wedding, her $50,000 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule your consultation?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled consultation. She loves your approach and ideas. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-consultation follow-up emails get queued, the planning agreement is ready to send, and onboarding workflows begin. All happening automatically—you're just focusing on the couple.
Alex just finished the consultation. She's walking to her car when her phone buzzes. It's a planning agreement from Frontdesk Forms—already filled with her name, email, and the wedding details you just discussed. The AI guides her through package selection and budget allocation right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the wedding. She has a question about the venue package. She calls. The AI answers instantly, recognizes her from your CRM, remembers her consultation and agreement, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
All questions answered, Alex signs the planning contract. The system automatically sends welcome emails, planning timeline documents, and vendor coordination guides. Alex officially becomes your client.
Alex is excited about planning. She has questions: "Can you recommend florists?" "What about the timeline for invitations?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's caterer needs to confirm menu details. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the question, checks the planning notes, and provides the information. Alex doesn't have to wait for business hours or send multiple emails. She just asks, and it's handled.
The wedding is two months away. Alex gets notified automatically—email, text, or both, your choice. The system sends timeline reminders, vendor coordination updates, final payment alerts, and planning milestones. Clients stay on track without you sending individual messages. Everything happens automatically.
Alex's wedding day arrives. Everything runs perfectly. She had an amazing experience—questions were answered instantly, vendors were coordinated seamlessly, and she felt supported every step of the way. The same AI that helped her find you kept her stress-free throughout the entire planning process. That's the full journey: inquiry to client to referral machine. She's already recommending you to three engaged friends.
Everything you need to know about using Frontdesk for your wedding planning business
Yes. The AI answers calls 24/7, qualifies engaged couples, shares package details, and books consultations—all while you rest. No more missed inquiries from brides calling at midnight.
The AI creates coordination tasks automatically, collects all details (venue, vendor type, timeline, budget), and routes them to your team. Urgent requests like last-minute changes can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before consultations. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed meetings.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books consultations instantly—no back-and-forth emails needed.
After consultations, couples automatically receive a contract that's pre-filled with their info from the CRM. The AI guides them through package selection and payment options. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including HoneyBook, Aisle Planner, Planning Pod, and others. All data syncs automatically—couples, consultations, contracts, and coordination tasks.
Absolutely. The AI knows all your packages, availability, pricing, and service details. It can answer questions based on budget, handle inquiries about custom options, and manage multiple service tiers simultaneously.
The AI handles inquiries 24/7, verifies couple identity, and can coordinate with your on-site team or vendors. For true emergencies on wedding day, it immediately escalates to your on-call planner.
Pricing is based on your business size and call volume. Most wedding planners see ROI within the first month from reduced no-shows and increased booking conversions. Contact us for a custom quote.
Stop missing inquiries at 2 AM. Start booking consultations while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."