Every open date costs money. Every missed call is a lost wedding. Frontdesk AI answers calls 24/7, schedules venue tours, handles catering questions, and books dates—all while your team sleeps.
Wedding Venues
Incoming Call...
Bride
"Hi, I'm looking for a venue for June 15th. Is that date available?"
AI Receptionist
"Yes! June 15th is available. Our garden venue holds 150 guests, starting at $8,500. Would you like to schedule a venue tour?"
✓ Tour Booked • June 15th
You're losing dream weddings every day your dates stay open. Couples call at midnight, no-shows waste your time, and your team can't keep up. There's a better way.
A couple just got engaged at 11 PM, calls excited to check your venue, and gets voicemail. By the time you check messages in the morning, they've already booked with a competitor who answered.
While you're conducting a venue tour, three more calls come in. Catering questions, availability requests, vendor inquiries—you can't be everywhere at once. Couples get frustrated waiting, and you lose bookings.
You clear your schedule, prep the venue, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another open date.
One AI workforce that handles every touchpoint—from first inquiry to wedding day coordination
Couples visit your venue website at any hour. Frontdesk Chat answers instantly, checks date availability, quotes packages, and schedules venue tours—all without human intervention.
Every call is answered instantly—catering questions, tour inquiries, vendor coordination, headcount changes. The AI understands context, updates bookings, schedules follow-ups, and escalates to humans only when needed.
When venue tours no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their wedding date and preferences, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, venue tour, catering inquiry, vendor coordination—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every couple and their wedding journey.
Orchestrate the entire couple journey across email, voice, SMS, and web. Automatically coordinate follow-ups, tour reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, venue reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart booking inquiry forms that pre-fill from CRM data and guide couples through completion. When forms are submitted, they automatically trigger outbound automation sequences for consultation scheduling and contract coordination.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your venue. Each agent handles different tasks—answering calls, booking tours, coordinating vendors. They work together 24/7 to keep your calendar full and couples happy.
Answers every call instantly—no voicemail, no missed bookings. Handles wedding date inquiries, books venue tours, quotes pricing packages, and answers ceremony and reception questions automatically.
Qualifies wedding leads, shows available dates and pricing packages, answers questions about capacity, catering, and ceremony spaces instantly. Books venue tours and captures couple contact info—all through your website chat, 24/7.
Sends personalized venue tour confirmations, wedding planning reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep couples engaged throughout their planning journey.
Pre-fills wedding contracts from CRM data. Guides couples through guest count, catering options, and package selection. Triggers automation workflows when deposit is paid and contract is signed.
Automatically reaches out to couples at the right time. Makes outbound calls to tour no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost bookings and keep couples engaged throughout their planning journey.
Handles two-way SMS conversations with engaged couples. Sends venue tour confirmations, planning meeting reminders, and answers questions about available dates, catering packages, and venue capacity via text—98% open rate.
Lets website visitors speak directly to your website about available wedding dates. Click, talk, get answers about pricing, availability, catering options, and venue capacity—no typing required. Perfect for busy couples browsing venues on mobile.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed couple and wedding data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by wedding date, package, and booking status.
Couples don't submit requests—they just call or text. Your AI recognizes planning needs (vendor coordination, timeline changes, menu updates, etc.), creates task items, prioritizes by wedding date, and notifies the right event coordinator automatically.
Watches every conversation and alerts you when it matters. If a couple was concerned about something, if a last-minute change was requested, if a venue tour was booked—you know instantly.
Follow one couple from phone call to booked wedding—see how every system works together
Alex calls at 2 AM after getting engaged. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, garden venue preference, $8,500 budget, June 15th wedding date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the venue walkthrough. Instant confirmation—no waiting.
The moment the venue tour is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and booking forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing Pinterest. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is visiting another venue across town. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her garden venue interest, her $8,500 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished a wedding dress fitting. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled tour. She loves the garden venue. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the booking contract is ready to send, and package selection workflows begin. All happening automatically—you're just showing the venue.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's a booking form from Frontdesk Forms—already filled with her name, email, and the venue she just saw. The AI guides her through guest count and catering preferences right on her phone. When she submits it, you're immediately notified. The booking process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the wedding. She has a question about outdoor ceremony options. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and booking form, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
After reviewing the package options, Alex and Jordan sign the venue contract. The system automatically sends welcome emails, planning timeline, and vendor coordinator contact info. Their June 15th wedding date is officially reserved.
Alex is planning her wedding. She has questions: "Can we bring our own florist?" "What time can vendors arrive for setup?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex needs to add 15 more guests. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, checks capacity, updates the guest count, and adjusts catering pricing. Alex doesn't have to wait for business hours or fill out forms. She just describes the change, and it's handled.
The wedding is two weeks away. Alex gets automated reminders—email, text, or both, your choice. The system sends timeline updates, vendor coordination details, final payment reminders, and day-of logistics. Couples stay informed without you sending individual messages. Everything happens automatically.
Alex and Jordan's wedding day is perfect. Every question was answered instantly, planning was stress-free, and day-of coordination was flawless. The same AI that helped them book the venue kept them informed through every step. That's the full journey: inquiry to walkthrough to wedding day to glowing referrals.
Everything you need to know about using Frontdesk for your wedding venue
Yes. The AI answers calls 24/7, checks your wedding date availability, quotes packages, and schedules venue tours—all while you sleep. No more missed bookings at midnight when engaged couples start planning.
The AI answers questions about catering options, bar packages, décor inclusions, and vendor coordination. It knows your menu options, pricing tiers, and capacity limits—providing instant, accurate information to every couple.
Yes. The system automatically sends confirmation emails and reminder texts before venue walkthroughs. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed tours.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books venue tours instantly—no back-and-forth emails needed.
After venue tours, couples automatically receive contract information and deposit instructions pre-filled with their details from the CRM. The AI guides them through package selection and payment options. When deposits are submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including HoneyBook, Dubsado, 17hats, and others. All data syncs automatically—couples, tours, bookings, and planning timelines.
Absolutely. The AI knows all your venues, date availability, capacity limits, and package options. It can route calls based on wedding date, handle multi-venue inquiries, and manage multiple locations simultaneously.
The AI handles final headcount updates, vendor coordination questions, and timeline confirmations 24/7. For urgent day-of issues, it immediately escalates to your event coordinator while documenting all details.
Pricing is based on your venue size and call volume. Most wedding venues see ROI within the first month from reduced no-shows and increased booking conversions. Contact us for a custom quote.
Stop missing bookings at 2 AM. Start securing wedding dates while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."