Every missed call is a family in crisis you couldn't help. Every open spot costs revenue. Frontdesk AI answers parents 24/7, schedules intake assessments, handles admissions questions, and enrolls teens—all while your team focuses on care.
For Wilderness Therapy Programs
Incoming Call...
Parent
"My son is struggling. Do you have any openings in your teen program?"
AI Receptionist
"Yes, we have space in our 6-week program starting next month. Would you like to schedule an intake assessment with our clinical team?"
✓ Assessment Scheduled • Tomorrow 10 AM
You're losing enrollment opportunities every day your phones go unanswered. Desperate parents call at 2 AM in crisis, inquiries go cold, and your admissions team can't keep up. There's a better way.
A desperate parent finds your program at 2 AM after a crisis incident, calls for help, and gets voicemail. By the time you check messages in the morning, they've already enrolled their teen with a program that answered immediately.
While you're conducting an intake assessment, five more desperate parents call. Insurance verifications, program inquiries, family consultations—you can't be everywhere at once. Families get frustrated waiting, and you lose enrollments to faster competitors.
You schedule a family consultation, prep their teen's case file, and block your calendar. They don't show up. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and an empty spot that could've helped a struggling teen.
One AI workforce that handles every touchpoint—from first inquiry to program enrollment
Parents research wilderness therapy programs at any hour. Frontdesk Chat answers instantly, qualifies families, explains program options, and schedules consultations—all without human intervention.
Every call is answered instantly—parent updates, enrollment inquiries, emergency contacts. The AI understands context, routes calls, schedules follow-ups, and escalates to staff only when needed.
When consultations no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their teen's needs, and books a new consultation—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, parent update—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every family and enrollment journey.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for qualification and enrollment workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your wilderness therapy program. Each agent handles different tasks—answering calls, scheduling consultations, handling parent inquiries. They work together 24/7 to help more families find the help their teens need.
Answers every call from concerned parents instantly—no voicemail, no missed opportunities. Handles program inquiries, schedules family consultations, and gathers teen assessment information automatically.
Qualifies parent inquiries, explains program options and therapeutic approaches, answers questions about duration, costs, and admission process instantly. Books family consultations and captures contact info—all through your website chat, 24/7.
Sends personalized consultation confirmations, enrollment reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send educational content at the right time to keep families engaged throughout their decision journey.
Pre-fills enrollment applications from CRM data. Guides parents through medical history, behavioral assessment, and insurance verification. Triggers automation workflows when submitted for admissions review.
Automatically reaches out to families at the right time. Makes outbound calls to no-show consultations, sends personalized SMS follow-ups, and emails nurturing sequences with educational resources. Coordinates all outbound channels to recover lost inquiries and keep families engaged.
Handles two-way SMS conversations with concerned parents. Sends consultation confirmations, enrollment reminders, and answers questions about program options and therapeutic approaches via text—98% open rate.
Lets website visitors speak directly to your website about program options. Click, talk, get answers about therapeutic approaches, duration, costs, and admission criteria—no typing required. Perfect for mobile users researching programs in crisis moments.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed parent inquiry and teen assessment data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by family, teen, and inquiry status.
Parents don't submit forms—they just call or text. Your AI recognizes urgent concerns (behavioral crisis, insurance questions, transportation needs), creates tasks, triages by urgency, and notifies the right admissions counselor automatically.
Watches every conversation and alerts you when it matters. If a parent expressed crisis urgency, if a behavioral concern was mentioned, if a family consultation was booked—you know instantly.
Follow one parent from phone call to program enrollment—see how every system works together
Alex calls at 2 AM. Her teen is struggling. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, daughter's age, 60-day program interest, urgent timeline. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the consultation. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to bed. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is overwhelmed with her daughter's crisis. She completely forgot about the consultation. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her daughter's age, the urgent timeline. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished talking with her daughter's therapist. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex completes the rescheduled consultation. She feels understood and hopeful. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-consultation follow-up emails get queued, the enrollment application is ready to send, and admissions workflows begin. All happening automatically—you're just helping the family.
Alex just finished the consultation. She's driving home when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and the program she just discussed. The AI guides her through medical history and emergency contact information right on her phone. When she submits it, you're immediately notified. The admissions process begins automatically—all without you lifting a finger.
Alex is at work, thinking about her daughter's upcoming enrollment. She has a question about what to pack for the program. She calls. The AI answers instantly, recognizes her from your CRM, remembers her consultation and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex completes the enrollment. The system automatically sends welcome packets, pre-program preparation guides, and intake forms. Her daughter starts the program next week.
Alex is packing for her daughter's first day. She has questions: "Can she bring her journal?" "What about medications?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex is anxious to hear about her daughter's progress. It's 7:30 PM on a Friday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands her concern, provides the latest update, and schedules a family call for Monday. Alex doesn't have to wait for business hours or leave a voicemail. She just asks her question, and it's handled.
There's a family day event this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends program updates, milestone notifications, family event reminders, and progress reports. Parents stay informed without you sending individual messages. Everything happens automatically.
Two months later, Alex's daughter graduates the program. She had a transformational experience—questions were answered instantly, updates came regularly, and the family felt supported. The same AI that helped Alex find the program kept her informed and connected throughout her daughter's journey. That's the full journey: inquiry to enrollment to completion.
Everything you need to know about using Frontdesk for your wilderness therapy program
Yes. The AI answers calls 24/7, provides program information, assesses family needs, and schedules consultations—all while your admissions team sleeps. No more missed opportunities when desperate parents call at 2 AM.
The AI assesses urgency automatically, collects critical details about the teen's situation, family dynamics, and immediate safety concerns. Crisis-level inquiries are escalated immediately to your clinical intake team with all necessary information.
Yes. The system automatically sends confirmation emails and reminder texts before consultations. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed consultations and keeping desperate families engaged.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability for your admissions counselors and books consultations instantly—no back-and-forth emails with anxious parents.
After consultations, parents automatically receive enrollment information and intake forms that are pre-filled with their details from the CRM. The AI guides them through insurance verification and documentation requirements. When submitted, your admissions team is notified immediately.
Yes. Frontdesk integrates with most behavioral health systems including Foothold, Credible, Kipu, and others. All data syncs automatically—parent inquiries, consultations, intake forms, and enrollment status.
Absolutely. The AI knows all your programs, current availability, age ranges, treatment specialties, and location details. It can route calls based on program type, handle multi-location inquiries, and manage admissions for your entire organization simultaneously.
The AI handles routine parent questions 24/7, provides enrollment status updates, and answers common questions about pre-arrival preparation. For clinical or complex questions, it immediately connects families with your admissions counselors or clinical team.
Pricing is based on your program size and inquiry volume. Most wilderness therapy programs see ROI within the first month from reduced consultation no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing parent calls at 2 AM. Start enrolling families while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."