Tour reminder cascade
Email three days out, text the day before, call the morning of. Each reminder can confirm, cancel, or rebook on the spot. Frontdesk runs it for residents and prospects.
Trigger
An appointment is booked on a connected calendar.
Built from
Why teams set this up
A single reminder email fights a full inbox and loses. No-shows are mostly people who forgot, and forgetting is preventable.
Fewer empty chairs from simple forgetting
Confirmations collected before the day starts
Cancelled slots surface in time to fill
How the automation runs
A patient books a cleaning three weeks out. The email lands Monday, the text Wednesday, and when they reply that daycare fell through, the AI moves them to Friday in the same thread. The Wednesday slot goes back into inventory with two days to fill it.
- 1Calendar
The booking starts the reminder schedule
- 2Email
Three days out: details, directions, and what to bring
- 3Two-way texting
One day out: a text that confirms or rebooks on reply
- 4Outbound call
Morning of: unconfirmed appointments get a quick call
- 5Conditional branch
Cancellations immediately open the slot for rebooking
How multifamily teams run it
Tour reminders run email, text, and a morning-of call, so prospects show up or rebook in time to refill the slot.
Synced with your systems
Built from standard Frontdesk blocks
No custom development. Each step is a building block you can rearrange, retime, or extend, so this workflow can grow into the next one.
Onboarding journeys that include this workflow
This workflow is one step inside larger onboarding journeys that run the full customer lifecycle.
Customer onboarding
A new resident receives move-in instructions, utility guidance, access details, and first-week support.
See the journey →Welcome flow automation
A new resident gets keys and access instructions, amenity details, parking guidance, and a move-in check-in.
See the journey →Account setup automation
A resident receives help activating the portal, setting communication preferences, and enrolling in online payments.
See the journey →Common questions
How does the reminder cascade workflow start?
An appointment is booked on a connected calendar.
Which channels does this use?
This workflow runs over email, two-way sms, outbound voice. Each step can use the channel that fits the customer and the urgency.
Can my team stay in control of when it fires?
Yes. The trigger can be a field a person flips on a ticket or contact, so a human makes the decision and Frontdesk does the follow-through. Any step can also route to a teammate with the transcript and collected data.
Does it keep our records up to date?
Every call, text, and email in the workflow is logged against the contact and ticket, with transcripts attached. Frontdesk can also sync contacts and fields to your CRM.
What happens when a customer needs a human?
The workflow hands off with context: the right teammate gets the full history, the transcript, and the collected answers, so the customer never repeats themselves.
Which systems does this work with for multifamily businesses?
Frontdesk can work with Yardi, RealPage, Entrata, AppFolio, Buildium, ResMan, plus API and webhook connections for custom systems, so every conversation lands on the right record.
Thinking bigger than one workflow?
The customer journey library maps full lifecycle automations across activation, onboarding, retention, and growth.
Explore customer journeys →This workflow also runs for any industry.
See the all-industry version →More from scheduling and reminders
Fill the calendar, confirm it, and recover the slots that fall through.
Tour no-show recovery
Missed appointments trigger an immediate, graceful rebooking conversation instead of a quiet revenue hole.
Tour waitlist backfill
A cancellation triggers calls down your waitlist, in order, until the slot is filled. Total elapsed time: minutes.
Inspection and filter reminders
Six months after the last visit, the AI calls to book the next one. Recall becomes a field on the contact and a sequence that never forgets.