Frontdesk reads live availability from Yardi, RealPage, Entrata, AppFolio, Buildium, and ResMan in real time — so every prospect call, chat, SMS, or ILS lead gets accurate unit, floor plan, and pricing information without ever putting a leasing consultant on the phone. No more “let me check and call you back.”
Live apartment availability lookup AI for multifamily apartment communities, lease-up properties, build-to-rent (BTR) portfolios, single-family rentals (SFR), student housing, senior living, and affordable / LIHTC operators. Pulls current vacancies, asking rents, lease-term pricing, and floor-plan availability from Yardi Voyager, Yardi Breeze, RentCafe, RealPage OneSite, Knock CRM, Entrata Core, AppFolio Realm-X, Buildium, ResMan, Rent Manager, and MRI Software — and pairs them with ILS demand from Apartments.com, Zillow Rentals, Zumper, Rent.com, ApartmentList, and HotPads.
Real-time
Availability accuracy
0+
PMS systems
< 0s
Lookup time
0/7
Coverage
Works with every property management system
Yardi
Voyager, Breeze, RentCafe, Chat IQ
RealPage
OneSite, Knock CRM, AI Revenue Mgmt
Entrata
Core, Leasing AI / ELI+
AppFolio
Property Manager, Realm-X
Buildium
SMB property mgmt + HOA
ResMan
Multifamily, affordable, LIHTC
The Problem
Spreadsheets, whiteboards, and yesterday’s availability reports lead to quoting units that just leased — or missing units that just came back on market. Either way, the prospect loses trust.
When a leasing consultant has to look up availability and call back, the prospect has already contacted 3–4 competitors. The community that answers in real time wins the tour.
Apartments.com, Zillow Rentals, and Zumper feeds refresh nightly at best. Prospects calling about a unit they saw online frequently inquire on a unit that already leased.
How Frontdesk Works
Built for multifamily operators on Yardi, RealPage, Entrata, AppFolio, Buildium, ResMan — and every other major PMS.
+1 (415) 555-0142
Inbound · Zillow Rentals lead
AI Transcript
“Hi! I’d love to tour the 2-bedroom at Maple Heights. Any availability this Saturday?”
Frontdesk AI
“Yes! The 2BR at Maple Heights is $2,450/mo with a Feb 1 move-in. Saturday 11am or 2pm works for tours. Shall I book one?”
Frontdesk queries Yardi Voyager, RealPage OneSite, Entrata Core, AppFolio Realm-X, Buildium, ResMan, and Rent Manager in real time on every interaction — so quoted availability and pricing reflect the second the prospect asked.
Looking for a 2BR around $2,400, move-in mid-February. Do you allow pets?
We have a 2BR at $2,450/mo available Feb 15. Cats and dogs under 50 lbs welcome. What’s your move-in date?
Captured
Frontdesk takes captured renter criteria (bedrooms, baths, move-in date, budget, pets, parking, view, floor preference) and matches against real-time inventory — including pre-leasing units coming online in 30/60/90 days.
More capabilities
For REITs, property management companies, and BTR/SFR portfolios, Frontdesk answers availability across an entire submarket or portfolio — not just one community — so prospects stay inside your portfolio instead of bouncing to competitors.
Frontdesk surfaces current asking rent, concessions, lease-term pricing tiers, and one-time specials in real time — pulled from RealPage AI Revenue Management, RealPage LRO, Yardi pricing, or your in-house pricing engine.
Integrations
Frontdesk is PMS-agnostic and integrates bidirectionally with Yardi Voyager (7S and One), Yardi Breeze (and Breeze Premier), RentCafe CRM, RealPage OneSite (Leasing & Rents, Facilities, Affordable, Student), RealPage AI Revenue Management (AIRM / YieldStar), Knock CRM, Entrata Core, Entrata Leasing AI (ELI+), AppFolio Property Manager, AppFolio Realm-X copilot, AppFolio Investment Management, Buildium, ResMan, Rent Manager, MRI Software, DoorLoop, TenantCloud, RentVine, Funnel CRM, Property Meld, and ServiceFusion. Lead context, guest cards, work orders, payment notes, hardship flags, renewals, and tour bookings sync in real time — no manual data entry, no broken handoffs between systems.
Yardi
Voyager, Breeze, RentCafe, Chat IQ
RealPage
OneSite, Knock CRM, AI Revenue Mgmt
Entrata
Core, Leasing AI / ELI+
AppFolio
Property Manager, Realm-X
Buildium
SMB property mgmt + HOA
ResMan
Multifamily, affordable, LIHTC
Full integration coverage
Customer stories
Real property management and real estate operators using Frontdesk to handle thousands of calls per month — across leasing, maintenance, and resident support.
Who it's for
Lease-up properties with rapidly changing inventory
Stabilized communities replacing manual availability lookups
Multifamily REITs centralizing availability across 50+ communities
BTR and SFR portfolios with units spread across metros
Student housing pre-leasing windows with high demand spikes
Senior living communities with limited unit counts and waitlists
Affordable housing properties with eligibility-restricted inventory
The journey
Every step syncs to Yardi, RealPage, Entrata, AppFolio, Buildium, or ResMan in real time.
Step 1
Inbound voice calls, outbound AI voice, SMS, WhatsApp, web chat, email, ILS lead forms (Apartments.com, Zillow Rentals, Zumper, Rent.com, ApartmentList, HotPads, Realtor.com Rentals), and walk-in inquiries are answered instantly with portfolio-aware context — across multifamily apartment communities, build-to-rent (BTR), single-family rental (SFR), student housing, senior living, and affordable / LIHTC properties.
Step 2
Guest cards, work orders, renewals, payment notes, hardship flags, and tour bookings flow into Yardi Voyager 7S, Yardi Breeze, RentCafe, RealPage OneSite, Knock CRM, Entrata Core, AppFolio Realm-X, Buildium, ResMan, Rent Manager, MRI Software, DoorLoop, TenantCloud, and Funnel CRM in real time. Calendar sync with Google Calendar, Microsoft Outlook, and PMS-native calendars. No double-entry.
Step 3
No-show recovery within 5 minutes, dormant-lead reactivation, 90/60/30/15-day renewal cadences, day-of-due rent reminders, tiered delinquency outreach, payment-plan negotiation, autopay enrollment, maintenance status updates, and Google review requests fire automatically — with the right cadence and channel per resident persona.
Step 4
Cross-property dashboards track speed-to-lead, tour-booked rate, tour-to-lease conversion, no-show rate, recovery rate, average maintenance SLA, emergency response time, renewal rate, delinquency reduction, payroll savings, and NOI impact — across every community. AI call scoring and QA flags replace mystery shopping.
Explore more
More from Leasing & Lead Capture
AI for inbound leasing calls, chat, ILS leads, qualification, and overflow coverage.
Multifamily AI hub
Frontdesk runs leasing, residents, renewals, and collections — and integrates with every property management system multifamily operators use.
What this page covers
Topics, integrations, channels, property types, and workflows covered by AI Apartment Availability Lookup.
FAQ
Frontdesk integrates with Yardi Voyager, Yardi Breeze, RentCafe, RealPage OneSite, Knock CRM, Entrata, AppFolio, Buildium, ResMan, Rent Manager, and MRI Software. Here's what multifamily operators ask most.
Contact supportEliseAI and Yardi Chat IQ rely on scheduled syncs from the PMS and often quote stale availability. Frontdesk queries Yardi Voyager, RealPage OneSite, Entrata Core, AppFolio Realm-X, Buildium, and ResMan in real time on every interaction, so quoted units are accurate to the second.
Launch Frontdesk in minutes, capture more leads, and automate repetitive front-office workflows from day one.
