Frontdesk handles BCBA scheduling — evaluations, supervision hours, parent training, treatment-plan reviews, and reauthorization sessions. Reads availability from CentralReach, Rethink Behavioral Health, Catalyst, AccuPoint, Lumary, Total ABA, Theralytics, TheraBe — and books across solo BCBAs, multi-BCBA clinics, and W2/1099 BCBA supervisors. HIPAA-compliant by design.
< 0.0s
Answer time
0/7
Coverage
0+
Languages
CentralReach, Catalyst, +
EHRs
Works with every major EHR & practice management system
SimplePractice
Mental health, speech, OT/PT
TherapyNotes
Mental health practices
Jane App
Multi-discipline clinics
CentralReach
ABA + autism services
TheraNest
Therapy + counseling
Fusion Web Clinic
Pediatric SLP/OT/PT
The Problem
BCBA initial evaluations are the gateway to multi-hour weekly ABA services. Missing or mis-scheduling a BCBA evaluation costs months of downstream billable hours.
BCBAs must provide supervision hours per BACB requirements — 5% for RBTs, more for BCBA candidates. Manual tracking drops the ball and creates compliance risk.
BCBAs need to run parent training, but parent training falls off the calendar when RBT sessions and evaluations dominate. Manual coordination misses parent training entirely.
Clinics with multiple BCBAs (W2 + 1099 mix) struggle to coordinate availability across calendars. Manual scheduling causes double-bookings and frustrated BCBAs.
How Frontdesk Works
Built for therapy practices and clinics on SimplePractice, TherapyNotes, Jane App, CentralReach, TheraNest, Fusion Web Clinic — and every other major EHR. HIPAA-compliant by design with BAA, encrypted PHI, and audit logs.
+1 (415) 555-0142
Inbound · Zillow Rentals lead
AI Transcript
“Hi! I’d love to tour the 2-bedroom at Maple Heights. Any availability this Saturday?”
Frontdesk AI
“Yes! The 2BR at Maple Heights is $2,450/mo with a Feb 1 move-in. Saturday 11am or 2pm works for tours. Shall I book one?”
Frontdesk reads BCBA availability from CentralReach, Rethink, Catalyst, AccuPoint, Lumary, Total ABA, Theralytics, TheraBe — and books initial evaluations with funding-source aware matching.
Looking for a 2BR around $2,400, move-in mid-February. Do you allow pets?
We have a 2BR at $2,450/mo available Feb 15. Cats and dogs under 50 lbs welcome. What’s your move-in date?
Captured
Tracks BCBA supervision hours per BACB requirements — RBT 5% supervision, BCBA candidate supervision — and books supervision sessions automatically.
More capabilities
Books parent training sessions, treatment-plan reviews, IEP/504 meetings, and reauthorization sessions — coordinating parent, BCBA, and (where relevant) RBT calendars.
Tracks Medicaid waiver and commercial reauthorization deadlines, alerts BCBAs before deadlines, and coordinates documentation submission through Availity, Office Ally, Trizetto.
Frontdesk syncs bidirectionally with the full ABA EHR + practice management stack.
Integrations
Frontdesk is EHR-agnostic and integrates bidirectionally with SimplePractice, TherapyNotes, TheraNest, Jane App, IntakeQ, Practice Better, Kareo (Tebra), athenahealth, eClinicalWorks, WebPT, NetHealth (Optima), ChiroTouch, ClinicSource, Fusion Web Clinic, PtEverywhere, Power Diary, OwlPractice, TherapyAppointment, CentralReach, Rethink Behavioral Health, Catalyst, AccuPoint, Lumary, Total ABA, Theralytics, and TheraBe. New-client intake, scheduling, eligibility, prior-auth, superbills, and recall campaigns sync in real time — and every conversation is HIPAA-compliant by design.
SimplePractice
Mental health, speech, OT/PT
TherapyNotes
Mental health practices
Jane App
Multi-discipline clinics
CentralReach
ABA + autism services
TheraNest
Therapy + counseling
Fusion Web Clinic
Pediatric SLP/OT/PT
Full integration coverage
Customer stories
Real practices using Frontdesk to handle scheduling, intake, no-show recovery, and insurance verification — without adding front-desk headcount.
Who it's for
BCBA-supervised ABA clinics
Solo BCBA private practices
BCBA group practices
BCaBA-supported teams
BCBA-D doctoral-level providers
Multi-state BCBA agencies
BCBA supervisor management
1099 + W2 BCBA mixed-staff clinics
The journey
Every step syncs to Yardi, RealPage, Entrata, AppFolio, Buildium, or ResMan in real time.
Step 1
Inbound voice, outbound AI voice, HIPAA-compliant SMS, web chat, and email are answered instantly with practice-aware context — across speech-language pathology (SLP), applied behavior analysis (ABA), mental health and counseling, psychiatry, occupational therapy (OT), and physical therapy (PT). Works with SimplePractice, TherapyNotes, TheraNest, Jane App, IntakeQ, Kareo, CentralReach, Rethink Behavioral Health, Fusion Web Clinic, and WebPT.
Step 2
New-client intake, scheduled appointments, reschedules, cancellations, waitlist updates, eligibility checks, prior-authorization status, and superbills flow into SimplePractice, TherapyNotes, TheraNest, Jane App, IntakeQ, Practice Better, Kareo, athenahealth, WebPT, NetHealth (Optima), Fusion Web Clinic, ClinicSource, CentralReach, Rethink, AccuPoint, and Catalyst in real time.
Step 3
24h, 2h, and 30min appointment reminders, no-show recovery within 5 minutes, cancellation backfill from the waitlist, eligibility verification, prior-auth follow-up, recall campaigns, review-request automation, and parent/caregiver coordination fire automatically across voice, HIPAA-compliant SMS, and email.
Step 4
Cross-discipline dashboards track new-client conversion, first-call answer rate, average response time, no-show rate, waitlist-fill rate, recall response rate, schedule density, and revenue impact — across SLP, ABA, mental health, OT, and PT lines of service.
Explore more
More from ABA / Autism Services
AI for ABA clinics, BCBA scheduling, parent intake, RBT coordination, Medicaid.
Therapy AI hub
Frontdesk runs scheduling, intake, no-show recovery, and insurance verification — and integrates with every EHR therapy practices and clinics use.
What this page covers
Topics, integrations, channels, practice types, and workflows covered by AI BCBA Scheduling Assistant.
Purpose-built for BCBA-supervised ABA clinics, solo BCBAs, BCBA group practices, BCaBA-supported teams, BCBA-D doctoral-level providers, multi-state BCBA agencies, and BCBA supervisor management. Handles BCBA evaluation scheduling, supervision-hour management (1099 and W2 BCBA supervisors), parent training session booking, treatment-plan review scheduling, reauthorization session coordination, RBT shift backfill, and bilingual Spanish / Mandarin / Vietnamese / Tagalog / Korean parent communication. Integrates bidirectionally with CentralReach, Rethink Behavioral Health, Catalyst, AccuPoint, Lumary, Total ABA, Theralytics, TheraBe, SimplePractice, TherapyNotes, Jane App, and Fusion Web Clinic. Eligibility via Availity, Office Ally, Trizetto, Waystar, Change Healthcare. HIPAA-compliant by design.
FAQ
Frontdesk integrates with Yardi Voyager, Yardi Breeze, RentCafe, RealPage OneSite, Knock CRM, Entrata, AppFolio, Buildium, ResMan, Rent Manager, and MRI Software. Here's what therapy practices and clinics ask most.
Contact supportYes — bidirectionally. Frontdesk reads BCBA availability from CentralReach, Rethink, Catalyst, AccuPoint, Lumary, Total ABA, Theralytics, and TheraBe, and books evaluations, supervision sessions, parent training, and treatment-plan reviews directly into the EHR calendar.
Launch Frontdesk in minutes, capture more leads, and automate repetitive front-office workflows from day one.
